Pumps for Quantum Science Center Refrigerators
ID: 361454swkType: Solicitation
Overview

Buyer

ENERGY, DEPARTMENT OFENERGY, DEPARTMENT OFFERMILAB - DOE CONTRACTORBatavia, IL, 60510, USA

NAICS

Measuring, Dispensing, and Other Pumping Equipment Manufacturing (333914)

PSC

POWER AND HAND PUMPS (4320)

Original Source

https://sam.gov/opp/7ae5a32c6219411cbda1a3f11b165216/view
Timeline
    Description

    The Department of Energy, through Fermilab, is seeking proposals for the procurement of Pfeiffer brand pumps specifically for the Quantum Science Center refrigerators. The solicitation invites alternative but equivalent proposals, provided that technical documentation is submitted for evaluation. These pumps are critical for maintaining the operational efficiency of the Quantum Science Center, which plays a significant role in advancing quantum science research. Interested suppliers must submit their proposals by 8 AM Central on October 4, 2024, and direct any inquiries to Spencer Keske at skeske@fnal.gov. Compliance with federal contracting regulations, including the completion of necessary certifications, is mandatory for all submissions.

    Point(s) of Contact
    Spencer Keske
    skeske@fnal.gov
    Files
    Title
    Posted
    FRA General Terms and Conditions for Commercial Products and Commercial Services (03.2024).pdf
    The document outlines the General Terms and Conditions for Commercial Products or Services between Fermi Research Alliance, LLC (FRA) and Subcontractors, effective March 2024. It includes provisions regarding the subcontract's scope, performance standards, payments, warranties, and liability. Key definitions clarify the roles and responsibilities of parties involved, emphasizing that the Subcontractor acts independently. Payment terms stipulate that invoices are settled post-acceptance. The warranty provision ensures conformity to specifications and product fitness, while the indemnification clause protects FRA and related parties from liabilities arising from the Subcontractor's actions or negligence. Furthermore, the document addresses environmental, health, and safety requirements, emphasizing compliance with federal regulations and protocols for addressing disputes amicably. Notably, the Subcontractor is mandated to maintain licenses and permits, and FRA reserves the right to terminate the sub-contract for defaults. This document is integral to federal RFPs, ensuring that procurement processes align with legal and operational standards for government contracts, promoting accountability and quality assurance in service delivery.
    PUR-466_Proposal Certifications.pdf
    The document outlines the Proposal Certifications required for submissions over various dollar thresholds, primarily for the Fermi Research Alliance, LLC. It includes specific instructions for offerors about necessary certifications regarding export/import controls, adherence to the Buy American Act, rights concerning proposal data, patent rights, and compliance with federal regulations. The certifications vary based on the proposal's value: all proposals exceeding $10,000 must include export compliance details, while those above $150,000 and $500,000 require additional certifications regarding price determination and anti-trafficking measures. The document emphasizes the necessity for transparency in pricing, responsibilities, and compliance with anti-kickback regulations. It also details the process for contractors seeking exemptions to the Buy American Act and outlines the penalties for incorrect certifications. The structured approach ensures that offerors are informed of their obligations, aligning with the federal government's commitment to fair competition and regulatory compliance in contractual agreements. Moreover, the revision history indicates updates to certification thresholds and adjustments in document structure to enhance clarity.
    RFP 361454swk.pdf
    Fermi National Accelerator Laboratory (Fermilab) has issued a Request for Proposal (RFP) #361454SWK for the procurement of specific vacuum pump assemblies. The deadline for submitting proposals is by 8 AM Central on October 4, 2024. Fermilab seeks firm-fixed price proposals for a total of two specific items: the Vacuum Pump ACP40 CP V2 K Gearbox and the Hipace Turbo-Drag Vacuum Pump. Suppliers are encouraged to propose equivalent alternatives accompanied by technical documentation for evaluation. Proposals must include freight charges and adhere to government contracting terms, including completion of required forms like SARC and PUR-466. The selection process will utilize a best value approach, focusing on the lowest price of technically acceptable offers. This RFP is part of Fermilab's collaboration with the U.S. Department of Energy and aims to enhance laboratory operations through competitive procurement practices. All inquiries should be directed to the Procurement Specialist, Spencer W. Keske, who is responsible for the RFP.
    SARC_Subcontractor Annual Reps Certs.pdf
    The Subcontractor Annual Representations & Certifications (SARC) form issued by Fermi Research Alliance, LLC outlines essential information required from subcontractors to comply with federal contracting regulations. This document serves to collect detailed business information, including ownership structure, operational status, and financial data, within specific sections designed for record-keeping and compliance with legal requirements. Notably, it addresses the importance of accurate reporting, such as executive compensation, compliance with U.S. export/import laws, E-Verify enrollment, and FAR certifications highlighting equal employment opportunity standards. Subcontractors are required to submit updated information should any changes occur within a year of submission, underscoring the dynamic nature of the certification process. The form contains designated areas for identifying business classifications, including small or disadvantaged businesses, as well as responsible contractor parameters, ensuring that all entities meet the necessary qualifications to engage in federal contracts. Ultimately, this form illustrates the government's commitment to transparency, accountability, and compliance in its procurement processes, reinforcing the standards necessary for subcontractors seeking federal grants and contracts.
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    Pumps for Quantum Science Center Refrigerators
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