IITF SAFETY HAZARDOUS TREE REMOVAL
ID: 12445024Q0030Type: Combined Synopsis/Solicitation
Overview

Buyer

AGRICULTURE, DEPARTMENT OFFOREST SERVICEUSDA-FS, CSA EAST 10Atlanta, GA, 303092449, USA

NAICS

Landscaping Services (561730)

PSC

HOUSEKEEPING- LANDSCAPING/GROUNDSKEEPING (S208)

Set Aside

Total Small Business Set-Aside (FAR 19.5) (SBA)

Original Source

https://sam.gov/opp/b75af8957c3c49dcab7f7a2756885f66/view
Timeline
    Description

    The Department of Agriculture, specifically the Forest Service, is seeking qualified small businesses to provide hazardous tree removal services at the International Institute of Tropical Forestry (IITF) in San Juan, Puerto Rico. The procurement involves the removal of thirteen designated hazardous trees, pruning of specific trees, grinding of stumps, and responsible disposal of debris, all under the supervision of a Certified Arborist. This initiative is crucial for ensuring safety and environmental management at the IITF, with a focus on adhering to federal regulations and sustainable practices. Proposals must be submitted electronically by August 19, 2024, and interested parties can contact Yolanda Padilla at yolanda.padilla@usda.gov or by phone at 208-860-5196 for further information.

    Point(s) of Contact
    Yolanda Padilla
    yolanda.padilla@usda.gov
    Files
    Title
    Posted
    12445024Q0030 Combined SS_ RFQ_IITF SAFETY HAZARDOUS TREE REMOVAL.pdf
    The solicitation 12445024Q0030 seeks quotations from small businesses for the removal and pruning of hazardous trees at the International Institute of Tropical Forestry in San Juan, Puerto Rico, with a quotation deadline of August 10, 2024. Offerors must provide comprehensive services, including labor and safety equipment, and are required to have an active registration in the System for Award Management, along with a Certified Arborist from the International Society of Arboriculture. The procurement will be evaluated based on personnel qualifications and pricing, with the government retaining the right to award to other than the lowest bidder.
    Amendment P00001 Solicitation update_SOW_WD.pdf
    The document outlines a solicitation, number 12445024Q0030, for the removal and pruning of hazardous trees at the International Institute of Tropical Forestry (IITF) in San Juan, Puerto Rico. The key objectives are to ensure safety by removing identified hazardous trees and conducting proper pruning under the oversight of a Certified Arborist. The contractor must secure all necessary permits, coordinate with government officials, and restore any damage caused during operations. The tasks include cutting down thirteen designated trees, pruning specified trees to certain dimensions, grinding down tree stumps, and responsibly disposing of the removed timber. The contractor is responsible for restoring the site to its pre-project condition, including logistics for heavy equipment use and avoiding damage to existing infrastructure. The proposal submission deadline is set for August 17, 2024. This procurement is categorized under small business set-asides and utilizes simplified acquisition procedures as stipulated by the Federal Acquisition Regulation (FAR). The overall purpose of the document is to solicit bids for a project intended to enhance safety at the IITF while ensuring adherence to environmental guidelines and maintaining site integrity.
    Attachment 1 SOW IITF SAFETY HAZARDOUS TREE REMOVAL.pdf
    The USDA's Statement of Work outlines a project for the removal of hazardous trees at the International Institute of Tropical Forestry (IITF) in San Juan, Puerto Rico, designed to enhance safety ahead of the hurricane season. The contractor is responsible for all aspects of the work, including supervision by a Certified Arborist, pruning of specific trees, and ensuring proper disposal of debris, while adhering to safety and environmental regulations. Deliverables include a kickoff meeting, a detailed work schedule, and completion of tasks within specified timelines.
    Attachment 1 SOW IITF Safety Hazardous Tree Removal Ammendment v2.pdf
    The USDA's Statement of Work details the IITF Hazardous Tree Removal project set for August 8, 2024, requiring the contractor to safely prune and remove specified hazardous trees at the IITF Headquarters in San Juan, PR. Key tasks include securing permits, ensuring a Certified Arborist is present during operations, and adhering to safety and environmental regulations. The project aims to mitigate risks associated with hazardous trees as part of preparations for the upcoming hurricane season.
    Attachment 2 Schedule of Items.xlsx
    The document outlines a Schedule of Items for a base contract from the International Institute of Tropical Forestry (IITF) for tree removal and pruning services, detailing specific tasks, quantities, and disposal methods. The contract period is from August 19, 2024, to October 18, 2024, with a total of four main items listed for execution, including tree removal and pruning, all requiring legal off-site disposal of debris. The total contract price is currently unspecified, but it will be awarded as a firm fixed-price contract.
    Attachment 2 Schedule of ItemsV2.xlsx
    This document outlines a Request for Proposal (RFP) for tree removal and maintenance services conducted by the International Institute of Tropical Forestry (IITF). It details the required services categorized under base contract items and optional pay items, including the removal of trees based on their diameter and specific pruning requirements for larger trees. Each task demands that tree stumps be ground below the surface and the debris legally disposed of in an approved landfill. The RFP anticipates a firm fixed-price contract, emphasizing adherence to standards set by the Statement of Work (SOW). The comprehensive structure is designed to facilitate contractors’ understanding of the scope of work, pricing, and regulatory compliance concerning tree management and disposal methods. Overall, the document aims to ensure environmentally responsible practices while maintaining the safety and health of the area surrounding IITF.
    Attachment 3 WD 2015-5707 Rev 23 May 10 2024.pdf
    The document is a wage determination for workers under the Service Contract Act, outlining minimum wage rates, fringe benefits, and specific pay rates for various occupations in Puerto Rico, applicable to contracts entered into on or after January 30, 2022. The minimum wage rate is set at $17.20 per hour for most positions, with additional requirements for health, welfare, vacation, and holiday pay outlined for contractors. It includes guidance on compliance, wage conformance requests, and worker protections as stipulated by relevant Executive Orders.
    Attachment 3 WD 2015-5707 Rev 24 July 22 2024.pdf
    The "Register of Wage Determinations under the Service Contract Act" specifies minimum wage rates for various occupations in Puerto Rico, requiring federal contractors to pay at least $17.20 per hour for covered workers, effective January 30, 2022. Additionally, contractors must provide health and welfare benefits, vacation, and holiday pay, along with potential for fringe benefits, while adhering to specific guidelines regarding job classifications not listed in the determination. The document also outlines the conformance process for any unlisted jobs, ensuring fair compensation aligns with existing wage rates.
    Questions and Answers.pdf
    This document outlines the questions and answers regarding a government Request for Proposal (RFP) focused on tree pruning and removal. The plan involves pruning three trees, removing 13 trees, and grinding 14 stumps, with the prime contractor responsible for legal disposal of debris and securing necessary permits from the Department of Natural and Environmental Resources (DNER). Key concerns raised include the legitimacy of existing tree removal permits, the potential impact of grinding stumps on drainage canals, and the need for a balance between necessary pruning and preserving the structural integrity of Champion Trees. It also addresses the contractor's need for utility plans before beginning work. Furthermore, there is a strong emphasis on salvaging usable wood rather than disposing of it in landfills, aligning with environmental sustainability goals. The document highlights the necessity for adherence to legal requirements and proper management of ecological resources during project execution.
    Sol_12445024Q0030_ RFQ_IITF Safety Hazardous Tree Removal.pdf
    The solicitation number 12445024Q0030 is a request for quotations (RFQ) from small businesses for the removal and pruning of hazardous trees at the International Institute of Tropical Forestry in San Juan, PR. Offerors must provide all necessary labor, materials, and safety measures and are required to have an active registration in the System for Award Management (SAM), as well as a Certified Arborist ISA. Proposals are due by August 17, 2024, at 11:59 PM ET, and must adhere to specified federal regulations and provisions.
    Sol_12445024Q0030_P00002_ RFQ_IITF Safety Hazardous Tree Removalv3.pdf
    The document discusses an amendment to a solicitation (12445024Q0030) for Hazardous Tree Removal services for the USDA-FS CSA East 10, specifically targeted for small businesses. It outlines the requirements for bidders, including the necessity of providing all labor, materials, equipment, and safety measures to effectively prune and remove hazardous trees at the International Institute of Tropical Forestry, San Juan, Puerto Rico. Key stipulations include bidding due dates, adherence to specific insurance requirements, and necessary certifications such as having a Certified Arborist. The solicitation process employs simplified acquisition procedures, allowing for a firm-fixed price contract awarded to the most responsive offeror. Furthermore, the document includes various federal acquisition regulations and clauses related to compliance, such as prohibiting certain telecommunications equipment. Proposals must be submitted electronically by August 19, 2024, and bidders must confirm receipt. The document reflects the government's commitment to facilitating safety and environmental management through regulated procurement processes.
    Lifecycle
    Title
    Type
    IITF SAFETY HAZARDOUS TREE REMOVAL
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    Combined Synopsis/Solicitation
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