Dental Supplies & Equipment
ID: 20342325Q00002Type: Solicitation
Overview

Buyer

TREASURY, DEPARTMENT OF THEBUREAU OF THE FISCAL SERVICEARC DIV PROC SVCS - AFRHPARKERSBURG, WV, 26101, USA

NAICS

Dental Equipment and Supplies Manufacturing (339114)

PSC

DENTAL INSTRUMENTS, EQUIPMENT, AND SUPPLIES (6520)

Set Aside

Total Small Business Set-Aside (FAR 19.5) (SBA)

Original Source

https://sam.gov/opp/e9640fb0723e4f3dacb17b1541e4f152/view
Timeline
    Description

    The Department of the Treasury's Bureau of the Fiscal Service is seeking quotes for dental supplies and equipment to support the Armed Forces Retirement Home (AFRH) in Gulfport, Mississippi. The procurement involves a fixed-price contract with a base period of 12 months and four optional 12-month periods, running from January 1, 2025, to December 31, 2029. These supplies are critical for maintaining the dental health of residents, ensuring they receive quality care through a well-managed inventory and efficient ordering system. Interested vendors must submit their proposals electronically by October 17, 2024, and direct any inquiries to purchasing@fiscal.treasury.gov by October 10, 2024, to ensure compliance with the solicitation requirements.

    Point(s) of Contact
    Kaity Eaton
    purchasing@fiscal.treasury.gov
    Greg Johnson
    purchasing@fiscal.treasury.gov
    Files
    Title
    Posted
    20342325Q00002.pdf
    The Armed Forces Retirement Home (AFRH) in Gulfport, MS, is issuing a Request for Quote (RFQ) for dental supplies and equipment over a fixed price contract lasting from January 1, 2025, to December 31, 2029, including a 12-month base period and four option periods. Interested vendors must hold a valid SAM.GOV registration and Unique Entity Identifier (UEI) before the award. Quotes are due by October 17, 2024, and inquiries must be submitted by October 10, 2024, via email. The contract outlines performance expectations, including the timely provision of dental supplies, management and control of inventory, a user-friendly ordering system, and regular quality assessments. The contractor is also responsible for providing a backup system for ordering and handling returns of unused supplies. Operational guidelines will adhere to federal regulations, ensure efficient servicing of the resident population at AFRH, and encompass comprehensive quality assurance and control measures. This procurement reflects the AFRH's commitment to meeting veterans' healthcare needs effectively and efficiently.
    Amendment 001.pdf
    The amendment from the Department of the Treasury's Bureau of the Fiscal Service addresses vendor questions regarding RFQ 20342325Q00002 for dental supplies and equipment for the Armed Forces Retirement Home. The government clarifies that alternative brands to Patterson Dental are acceptable and specifies that currently, purchases are directed through Benco or Henry Schein. An updated Attachment A outlines the required dental supplies, with highlighted items being regular purchases. The government outlines that there are no specific service or warranty requirements, and technical compliance will be evaluated based on quotations against solicitation requirements. Invoicing will be through IPP (ipp.gov). Vendors are advised that their socioeconomic status will be verified in SAM.gov, and partial bids will not be accepted. The contract is a single-award opportunity and requires all items in Attachment A to be priced individually. Additionally, no penalties for late deliveries are specified apart from the requirements detailed in the Performance Work Statement. Orders are expected to commence in mid-late January 2025, with typical payment terms of Net30. This summary emphasizes the procurement process transparency and flexibility towards vendors' capabilities while maintaining rigorous compliance standards.
    Amendment 002.pdf
    Amendment 002 from the Department of the Treasury, Bureau of the Fiscal Service, addresses RFQ: 20342325Q00002 for dental supplies and equipment. Issued on October 11, 2024, the primary purpose of this amendment is to clarify vendor inquiries related to the packaging and ordering details of specified items. One vendor question concerned the terminology under "CASE PKG" and "ORDER UOM," specifically the differences in quantity reporting. The Government clarified that the "CASE PKG" indicates estimated yearly usage while "ORDER UOM" reflects the packaging unit count (e.g., 4 cases of 500 per package). This amendment ensures vendors have a clear understanding of the ordering specifications to facilitate accurate bids. The document exemplifies ongoing efforts to maintain transparency and improve communication within federal procurement processes.
    Amendment 003.pdf
    Amendment 003 issued by the Department of the Treasury's Bureau of the Fiscal Service addresses the procurement of dental supplies and equipment. It clarifies vendor questions, updates the Performance Work Statement (PWS), and extends the solicitation deadline to October 22, 2024. The document outlines various vendor inquiries regarding the procurement process, including the non-mandatory nature of purchasing from specific suppliers and the request to submit quotes based on the updated Dental Supply List. Key adjustments include the removal of brand/manufacturer part numbers from the supply list and clarification that all items must be provided. The PWS has been reworded to align with industry standards regarding product returns, and the requirement concerning the Windows XP operating system has been eliminated. Vendors are advised to submit quotes covering a base year and four option years, and confirmations about SAM profile details involving NAICS 339114 are provided. Overall, this amendment improves clarity for vendors and streamlines the procurement process while ensuring compliance with the set policies for small businesses.
    Amendment 004.pdf
    The Department of the Treasury's Bureau of the Fiscal Service has issued Amendment 004 for RFQ: 20342325Q00002, which pertains to the procurement of dental supplies and equipment for the Armed Forces Retirement Home in Washington, D.C. This amendment primarily serves two purposes: to address vendor inquiries and to re-post an earlier Attachment A containing part numbers for reference. The document includes responses to vendor questions regarding changes in attachments; specifically, the removal of Patterson Dental part numbers from a previous version as brand names were not mandated. Vendors also requested the reintegration of item numbers to facilitate identification with previous supply lists. In response, the government has reposted Attachment A with the required part numbers while maintaining the original order of items. This amendment is part of the ongoing procurement process to ensure clarity and compliance in the acquisition of necessary dental supplies, highlighting the importance of communication between the government and vendors in federal procurement activities.
    Amendment 005.pdf
    Amendment 005 from the Department of the Treasury's Bureau of the Fiscal Service announces a revision to Request for Quotation (RFQ) 20342325Q00002 for dental supplies and equipment for the Armed Forces Retirement Home (AFRH-G). Issued by Contract Specialist Kaitlyn Eaton, this amendment's primary purpose is to extend the solicitation deadline to Friday, October 25, 2024, at 10:00 am. This extension allows potential vendors additional time to submit their proposals, ensuring a wider range of responses. The amendment is part of the procurement process that aims to facilitate the acquisition of necessary dental supplies and equipment, reflecting the government's ongoing commitment to meet the operational needs of military retirees. This type of amendment is common within government RFP processes, highlighting procedural transparency and responsiveness to vendor participation.
    Attachment A - with Part Numbers.pdf
    The document outlines a detailed inventory of dental supplies provided by Patterson Dental, categorized by product number and description. The list includes various items such as alginate materials, dental instruments, amalgam pluggers, impression trays, and disposable dental products. Each entry specifies packaging details, unit measures, and estimated annual usage, indicating the supplies' expected demand within the dental industry. This comprehensive supply list serves as a valuable reference for government agencies involved in federal and state/local RFPs related to dental services. The inventory aids procurement efforts by providing essential product descriptions and quantities required, ensuring that dental facilities are adequately equipped for patient care. The structured format facilitates easy navigation and selection of necessary dental products, supporting adherence to regulatory compliance in dental practice and healthcare standards. The focus on organized supply management highlights the importance of quality materials for effective dental treatment and operational efficiency.
    Updated Attachment A - Dental Supply List.pdf
    The document provides an extensive list of dental supplies necessary for procurement, primarily from Patterson Dental. It outlines various dental products, including alginates, amalgam pluggers, impression materials, and numerous types of dental burs and instruments, detailing their product numbers, descriptions, and packaging units. This list serves as a reference for potential bidders responding to government requests for proposals (RFPs) or grants related to dental supplies. The comprehensive nature of the document indicates the intent to standardize procurement processes and ensure that health facilities receive necessary dental supplies to maintain patient care standards. The inclusion of specifications and quantities signifies an organized approach to meeting healthcare requirements while adhering to regulatory standards. This document is critical for suppliers looking to participate in government contracts aimed at enhancing dental services.
    Updated Attachment A - Dental Supply List.xlsx
    The document provides an extensive list of dental supplies necessary for procurement, primarily from Patterson Dental. It outlines various dental products, including alginates, amalgam pluggers, impression materials, and numerous types of dental burs and instruments, detailing their product numbers, descriptions, and packaging units. This list serves as a reference for potential bidders responding to government requests for proposals (RFPs) or grants related to dental supplies. The comprehensive nature of the document indicates the intent to standardize procurement processes and ensure that health facilities receive necessary dental supplies to maintain patient care standards. The inclusion of specifications and quantities signifies an organized approach to meeting healthcare requirements while adhering to regulatory standards. This document is critical for suppliers looking to participate in government contracts aimed at enhancing dental services.
    Updated PWS.pdf
    The Armed Forces Retirement Home (AFRH) seeks to contract a provider for Dental Supplies to support the healthcare needs of its residents. This Performance Work Statement (PWS) outlines the contractor's responsibilities, which include supply management, inventory control, and a robust ordering system. The contract will operate from January 1, 2025, through December 31, 2029, encompassing a base year and four option periods. The contractor must maintain quality in the services provided, ensuring accurate fulfillment of supply orders and managing returns and credits efficiently. Additionally, the contractor is required to assist with regular inventory assessments and cost reduction strategies. The document mandates compliance with numerous health and safety standards, as well as background checks for contractor employees. Transition plans for both phase-in and phase-out periods are essential to ensure continuity in operations. Quality control procedures and performance metrics are established to monitor the contractor's effectiveness throughout the contract period. This initiative demonstrates the AFRH's commitment to providing high-quality care to veterans through diligent management of dental supply needs.
    Lifecycle
    Title
    Type
    Dental Supplies & Equipment
    Currently viewing
    Solicitation
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