6515--MODUS X SEPG 367008 EER 207503
ID: 36C26025P0536Type: Special Notice
AwardedMar 18, 2025
$381.1K$381,065
AwardeeFIDELIS SUSTAINABILITY DISTRIBUTION, LLC CARSON CITY 89703
Award #:36C26025P0536
Overview

Buyer

VETERANS AFFAIRS, DEPARTMENT OFVETERANS AFFAIRS, DEPARTMENT OF260-NETWORK CONTRACT OFFICE 20 (36C260)VANCOUVER, WA, 98662, USA

NAICS

Electromedical and Electrotherapeutic Apparatus Manufacturing (334510)

PSC

MEDICAL AND SURGICAL INSTRUMENTS, EQUIPMENT, AND SUPPLIES (6515)

Original Source

https://sam.gov/opp/e61b062ae8414024959002660209b9d8/view
Timeline
    Description

    The Department of Veterans Affairs intends to solicit a Sole Source, Firm Fixed Price Order for the upgrade of the Synaptive Modus V robotic digital microscope system to the Modus X, specifically for the Portland VA Medical Center. This procurement is essential to ensure that the surgical equipment meets critical operational requirements, as the Modus X features advanced capabilities such as 3D zoom range, 4K cameras, and voice-controlled optics, which are vital for enhancing patient care during surgical procedures. Fidelis Sustainability Distribution LLC is the only authorized distributor for this proprietary technology, and the contract is anticipated to be awarded on March 13, 2025. Interested parties may contact Contract Specialist Denise Patches at Denise.Patches@va.gov or by phone at 253-888-4922 for further information, noting that no competitive proposals will be solicited.

    Point(s) of Contact
    Denise PatchesContract Specialist
    (253) 888-4922
    Denise.Patches@va.gov
    Files
    Title
    Posted
    36C26025P0536_1.docx
    The Department of Veterans Affairs plans to issue a Sole Source, Firm Fixed Price Order to Fidelis Sustainability Distribution LLC for upgrading the Synaptive Modus V robotic digital microscope system to the Modus X at the Portland VA Medical Center. This procurement falls under NAICS code 334510 and focuses on enhancing surgical equipment critical to patient care, thus requiring authorized support and software updates from the original equipment manufacturer (OEM). The anticipated award date is March 13, 2025. This notice complies with FAR 5.201(b)(1), signaling the government's intent to procure without a competitive bidding process, as no solicitations will be issued. Responses will solely inform the market for future procurements, and the government will not incur costs for this information.
    FAR 13.5 Sole Source Justification Redacted.pdf
    The Department of Veterans Affairs is seeking a sole source justification for a contract to upgrade the Synaptive Modus V robotic digital microscope to the Modus X version. This acquisition, under FAR 13.5 Simplified Acquisition Procedures, aims to ensure critical upgrades necessary for surgical procedures are met by Fidelis Sustainability Distribution, LLC, the only authorized distributor for these proprietary products. The capabilities of the Modus X include advanced features such as 3D zoom range, 4K cameras, and voice-controlled optics, ensuring enhanced operational efficiency. The decision to restrict competition is based on the unique qualifications of Fidelis, which is authorized to provide OEM replacement parts and specialized maintenance services. Market research indicates that no other suppliers can meet the agency's requirements due to the proprietary nature of the technology. The contract is classified under simplified procedures due to its expected costs under the SAT threshold, and the justification emphasizes that this is a bona fide need of the agency, highlighting both the urgency and necessity for maintaining high standards in surgical environments. The procurement will ensure the Portland VA Medical Center maintains the highest quality of care and operational capability.
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