Preventive Maintenance for (4) Autoclaves
ID: RFQ25Q1284120Type: Combined Synopsis/Solicitation
Overview

Buyer

HEALTH AND HUMAN SERVICES, DEPARTMENT OFFOOD AND DRUG ADMINISTRATIONFDA OFFICE OF ACQ GRANT SVCSBeltsville, MD, 20705, USA

NAICS

Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance (811310)

PSC

MAINT/REPAIR/REBUILD OF EQUIPMENT- SERVICE AND TRADE EQUIPMENT (J035)

Original Source

https://sam.gov/opp/9fbdf772e59d47668455d1c4ff7b6983/view
Timeline
  1. 1
    Posted Mar 24, 2025, 12:00 AM UTC
  2. 2
    Updated Apr 3, 2025, 12:00 AM UTC
  3. 3
    Due Apr 7, 2025, 2:00 PM UTC
Description

The Department of Health and Human Services, specifically the Food and Drug Administration (FDA), is soliciting quotes for preventive maintenance services for four autoclaves at its Seattle Human and Animal Food Laboratory (SEAHAFL) in Bothell, Washington. The procurement aims to ensure biannual maintenance and technical support for the autoclaves, which are critical for sterilization and decontamination processes in regulatory food testing. The contract will be a firm-fixed-price agreement with a base period from April 20, 2025, to April 19, 2026, and includes four optional extension years. Interested vendors must submit their quotes by April 7, 2025, and direct any inquiries to Warren Jackson at warren.jackson@fda.hhs.gov.

Point(s) of Contact
Warren Jackson
(301) 837-7147
warren.jackson@fda.hhs.gov
Files
Title
Posted
Combined Synopsis for Autoclaves PM1.pdf
Apr 3, 2025, 12:04 PM UTC
The FDA is soliciting quotes for preventative maintenance services for four autoclaves at its Seattle Human and Animal Food Laboratory. This solicitation, under RFQ 25Q1284120, adheres to the Federal Acquisition Regulation (FAR) guidelines and is open to all responsible entities. Interested vendors must submit quotes by April 5, 2025, including all required information such as pricing, autoclave details, and confirmation of compliance with stated specifications. The contract is a firm-fixed-price agreement with a period of performance lasting from May 20, 2025, to May 19, 2026, with four additional option years. The successful vendor will be responsible for biannual maintenance, on-site support, and technical assistance within five business days. Additionally, the vendor must provide detailed service reports after each visit. Key selection criteria emphasize the lowest priced technically acceptable offer. Vendors are reminded to follow strict submission guidelines to ensure compliance, particularly regarding document formats and payment processing through the FDA's Invoice Processing Platform (IPP). This notice underscores the FDA’s commitment to maintaining its regulatory laboratory standards through thorough and compliant vendor engagement.
Lifecycle
Title
Type
Preventive Maintenance for (4) Autoclaves
Currently viewing
Combined Synopsis/Solicitation
Similar Opportunities
SERVICE AGREEMENT FOR THERMO ELECTRON LABORATORY EQUIPMENT (AMBIS 2247584)
Buyer not available
The Department of Health and Human Services, specifically the National Institutes of Health (NIH) through the National Institute of Allergy and Infectious Diseases (NIAID), is soliciting quotes for maintenance agreements on Thermo Electron laboratory equipment, critical for research involving complex proteomic data. The procurement, identified by solicitation number RFQ-NIAID-25-2247584, requires comprehensive service plans for various mass spectrometry instruments, ensuring prompt maintenance response times, priority technical support, and regular preventive maintenance visits. This equipment is essential for analyzing high-value samples in ongoing research projects, and the contract period spans from March 19, 2025, to March 18, 2026. Interested vendors must submit their quotes electronically by December 30, 2024, and can contact Kimberly Rubio at kimberly.rubio@nih.gov for further information.
Jefferson Laboratories On-Site Laboratory Equipment Maintenance, Repair, and Fabrication Services
Buyer not available
The Department of Health and Human Services, through the Food and Drug Administration (FDA), is seeking proposals for on-site laboratory equipment maintenance, repair, and fabrication services at the National Center for Toxicological Research (NCTR) in Jefferson, Arkansas. The selected contractor will be responsible for maintaining and repairing a variety of laboratory instruments, ensuring compliance with safety protocols and standard operating procedures, while also providing preventive maintenance and specialized equipment design services. This contract is crucial for supporting ongoing toxicological research, as much of the equipment requires maintenance beyond manufacturer warranties. Interested parties should submit their proposals, adhering to the instructions and evaluation criteria outlined in the solicitation, with inquiries directed to Suzanne Martella at suzanne.martella@fda.hhs.gov or by phone at 870-543-7540. The contract will be awarded as a firm fixed-price agreement covering a base year and four option years, with detailed requirements specified in the solicitation documents.
Maintenance and Repair Service for an Automated Liquid Handling System
Buyer not available
The Department of Health and Human Services, specifically the National Institutes of Health (NIH), is seeking proposals for maintenance and repair services for a Hamilton Microlab VANTAGE 1.3 Automated Liquid Handling System, which is crucial for ongoing research on neurodegenerative diseases at the National Institute on Aging. The contract will cover preventative maintenance, repairs, and software updates to ensure the system's optimal functionality, with a performance period from June 17, 2025, to June 16, 2029, including options for extensions. This system plays a vital role in supporting research efforts related to Alzheimer's disease and related dementias, underscoring the importance of reliable maintenance services. Interested vendors must submit their quotations by May 1, 2025, at 9:00 AM EDT, and can direct inquiries to Rashiid Cummins at rashiid.cummins@nih.gov.
Illumina MiSeq Instrument Service Agreement
Buyer not available
The U.S. Food and Drug Administration (FDA) is conducting market research to identify small business sources capable of providing a service agreement for the Illumina MiSeq instrument, which is essential for the National Center for Toxicological Research (NCTR). The procurement involves a preventative maintenance and corrective maintenance service agreement, including scheduled on-site visits, unlimited technical support, and adherence to OEM specifications. This service is critical for ensuring the reliability of ongoing research at the NCTR facility in Jefferson, Arkansas. Interested parties must submit their capability statements by April 30, 2025, to Nick Sartain at nick.sartain@fda.hhs.gov, referencing NCTR-2025-128267.
AUTOCLAVE MAINTENANCE
Buyer not available
The Department of Defense, specifically the Department of the Navy, is seeking qualified small businesses to provide maintenance services for an ASC Process Systems Autoclave at the Pearl Harbor Naval Shipyard and Intermediate Maintenance Facility in Hawaii. The procurement involves on-site preventative maintenance and support to ensure the autoclave operates according to manufacturer specifications, including necessary software revisions and potential modifications. This opportunity is crucial for maintaining operational efficiency and safety standards in naval operations. Interested parties must submit their capability statements by 12:00 PM HST on May 1, 2025, and direct any inquiries to Kelliann Shimote at kelliann.a.shimote.civ@us.navy.mil.
12-Month maintenance agreement for Qtrap Mass Spectrometers
Buyer not available
The Department of Health and Human Services, specifically the National Institutes of Health (NIH) through its National Institute of Allergy and Infectious Diseases (NIAID), is seeking to establish a 12-month maintenance agreement for Qtrap Mass Spectrometers with AB Sciex LLC. The procurement requires telephone technical support to be available within four hours and prioritized repair services within 48 hours, along with annual periodic maintenance for various laboratory equipment models. This maintenance agreement is critical for ensuring the operational efficiency and reliability of essential scientific instruments used in research. Interested parties must submit capability statements by April 29, 2025, to be considered, and all submissions should be made via the NIAID electronic Simplified Acquisition Submission System (eSASS) at HTTPS://ESASS.NIH.GOV. For further inquiries, potential vendors can contact Mildred Moss at mildred.moss@nih.gov or Tonia Alexander at talexander@niaid.nih.gov.
J065--Sources Sought Notice Closes 05/05/2025
Buyer not available
The Department of Veterans Affairs (VA) is seeking qualified vendors to provide annual certification and maintenance services for laboratory equipment at the Washington DC VA Medical Center. The procurement aims to establish a five-year contract, with four optional renewal years, to ensure compliance and functionality of critical laboratory equipment, including chemical fume hoods, biosafety cabinets, and animal transfer stations. These services are vital for maintaining safety and operational standards within the medical facility. Interested vendors must submit their responses by 1:00 PM (ET) on May 5, 2025, to Patricia Thai at Patricia.Thai@va.gov, as this request serves solely for planning purposes and does not constitute a binding solicitation.
“Brand Name or Equal” Emulate Inc., Chip-R1 Rigid Chips, plus Preventive Maintenance and Repair Service on Emulate Modules
Buyer not available
The Department of Health and Human Services, specifically the Food and Drug Administration (FDA), is seeking qualified vendors to provide "Brand Name or Equal" Emulate Inc., Chip-R1 Rigid Chips, along with preventive maintenance and repair services for Emulate Modules. The procurement aims to support the National Center for Toxicological Research (NCTR) in evaluating a novel brain-chip system designed to assess neurotoxicity induced by CD19 CAR T-cells, which is critical for advancing research in neurotoxicology. Interested small businesses and other vendors capable of meeting the specified technical requirements are encouraged to submit capability statements by April 28, 2025, at 1:00 PM Central Time, to Warren Dutter at warren.dutter@fda.hhs.gov. This sources sought announcement does not constitute a solicitation for proposals, and no contract will be awarded from this announcement.
Qiagen Equipment Maintenance and Repair Services for the DCPH-A Laboratory Sciences Directorate
Buyer not available
The Department of Defense, through the Army Medical Research Acquisition Activity, intends to award a firm-fixed price contract to Qiagen LLC for the provision of maintenance and repair services for Qiagen equipment utilized by the Defense Centers for Public Health-Aberdeen (DCPH-A). The procurement encompasses annual preventative maintenance, unlimited repair services using Qiagen certified parts, software support, and technical assistance for laboratory instruments critical to the DCPH-A's mission of conducting comprehensive analyses for public health. This specialized service is essential as Qiagen LLC is the sole original equipment manufacturer (OEM) authorized to provide these services, ensuring the integrity and functionality of the equipment used in environmental and industrial hygiene assessments. Interested parties must submit capability statements by 11:00 AM EDT on May 8, 2025, to the primary contact, Brandon Roebuck, at brandon.m.roebuck.civ@health.mil, as no competitive proposals will be solicited for this requirement.
2 Ultralow temperature freezers and one (1) centrifuge– Fisher Scientific, Inc
Buyer not available
The Department of Health and Human Services, specifically the National Institutes of Health (NIH), intends to award a sole source contract to Fisher Scientific Company LLC for the procurement of two ultralow temperature freezers and one centrifuge. This equipment is essential for replacing aged laboratory equipment and will support the expanding testing needs of the Microbiology Service within the Department of Laboratory Medicine at the NIH Clinical Center in Bethesda, Maryland. The acquisition is critical for ensuring the continuity of laboratory operations and the proper storage of clinical patient specimens and test reagents. Interested parties may submit capability statements to Damien Goines at damien.goines@nih.gov by May 10, 2025, at 9:00 AM (EST).