LBNF/DUNE-US South Dakota Transportation Services
ID: LBNF-357400-SHType: Solicitation
Overview

Buyer

ENERGY, DEPARTMENT OFENERGY, DEPARTMENT OFFERMILAB - DOE CONTRACTORBatavia, IL, 60510, USA

NAICS

General Freight Trucking, Local (484110)

PSC

TRANSPORTATION/TRAVEL/RELOCATION- TRANSPORTATION: MOTOR FREIGHT (V112)

Original Source

https://sam.gov/opp/271147094c4541219eb6abc5df212d79/view
Timeline
    Description

    The Department of Energy, through Fermilab, is soliciting proposals for transportation services related to the Long-Baseline Neutrino Facility/Deep Underground Neutrino Experiment (LBNF/DUNE-US) in South Dakota. The procurement involves the transportation of approximately 6,900 metric tons of structural steel and prefabricated metal sheets, along with various other materials and equipment, from a storage facility in Rapid City to the Sanford Underground Research Facility in Lead, South Dakota. This project is critical for the construction of cryostats and scientific experiments, emphasizing the need for compliance with safety and performance standards. Interested bidders must submit their proposals by October 21, 2024, and can direct inquiries to Sharlene Horton at shorton@fnal.gov or Craig Schmitz at schmitzc@fnal.gov for further details.

    Point(s) of Contact
    Sharlene Horton
    (630) 840-2407
    shorton@fnal.gov
    Craig Schmitz
    (630) 840-3998
    schmitzc@fnal.gov
    Files
    Title
    Posted
    Addendum 1 to RFP LBNF-357400-SH.pdf
    The document is an addendum to the RFP for LBNF/DUNE-US South Dakota Transportation Services, issued on October 7, 2024. It outlines the requirements and clarifications regarding the transportation contract. Key details include a targeted start date at the end of March 2025, contingent on awarding by December 1, 2024. Bidders are instructed to acknowledge the addendum via specified methods, and they are allowed to modify submitted bids through email, provided they reference the solicitation. Various questions from potential bidders address operation logistics, equipment requirements, and the bidding process, indicating the complexity of the project. Important points include specifications for trailer sizes, estimated load quantities, and the necessity for joint ventures to meet experience requirements. The contract will follow a fixed-price model, and all proposals must comply with the outlined pricing structure. The addendum reiterates that all other original solicitation terms remain unchanged. The comprehensive nature of this document seeks to clarify concerns and ensure bids are reflective of project expectations, aligning bidders' submissions with federal contracting standards.
    Addendum 2 to RFP LBNF-357400-SH.pdf
    This document serves as an addendum to the LBNF/DUNE-US South Dakota Transportation Services RFP, providing updates and clarifications for bidders. Key updates include the replacement of the J-3 Price Sheet with J-3 Price Sheet R2 and the addition of a Check List for compliance. Bidders are reminded to acknowledge this addendum by email or through the required forms. The addendum addresses specific questions from bidders regarding minimum equipment requirements, necessary certifications, personal protective equipment (PPE) standards, and more. It clarifies that minimum equipment refers to availability for contract needs rather than constant on-site presence and confirms that the required corporate experience is five years. Additionally, it outlines expectations for proposal submissions, with a deadline set for 5 PM CST on October 17, 2024. The expected delivery timeline includes an anticipated start of transportation activities around March 2025, following projected award announcements on December 1, 2024. The addendum aims to ensure potential bidders have all necessary information to prepare accurate proposals for safely and effectively transporting materials as outlined in the original RFP, thereby enhancing coordination and compliance for the transportation project.
    J-3 Price Sheet R2.xlsx
    The document outlines transportation service rates and types for the Sanford Underground Research Facility (SURF) in South Dakota, focusing on various haulage methods and equipment. It categorizes services into firm fixed price and time and materials contracts, with details on round trips, drop and hook operations, and fuel surcharges. Key line items include specified contract line items (CLINs) for different haul types such as oversized loads and driver detention costs for delays exceeding 30 minutes. The rates are detailed for weekdays, Sundays, and federal holidays, ensuring comprehensive coverage for transportation needs. Supportive data includes equipment type, wait time allowances, and corresponding rates, emphasizing a structured approach to logistics in government operations. Additionally, there are different equipment classes recognized, including flatbeds, dray vans, and specialized trailers, providing versatility in addressing specific transport requirements. The document's structure facilitates clarity, with organized sections detailing costs, rate types, and conditions, reflecting its compliance with federal, state, and local RFP standards. Overall, it serves as a resource for procurement in government contracts, presenting essential information for stakeholders involved in transportation services for government-related projects.
    LBNF-357400-SH RFP.pdf
    The document is a Request for Proposal (RFP) identified as LBNF-357400-SH, issued for transportation services related to the Long-Baseline Neutrino Facility/Deep Underground Neutrino Experiment (LBNF/DUNE) in South Dakota. The RFP outlines the terms of a subcontract between Fermi Research Alliance, LLC (FRA) and a subcontractor for logistics support, detailing the scope of work, performance standards, pricing structure, and reporting requirements. The subcontract period is established from December 1, 2024, to November 30, 2025, with options for additional years. Key sections include requirements for vehicle availability, safety plans, and invoicing procedures, with specific criteria for proposal submissions, including experience, resources, and compliance with federal wage determinations. The evaluation will focus on the proposal's conformance to requirements and overall value to FRA. This RFP emphasizes meticulous compliance with technical standards and administrative protocols, highlighting a formalized process for communication and proposal evaluation. The document serves as an essential guide for potential subcontractors to prepare their proposals systematically while ensuring transparency and accountability in the federal contracting process.
    RFP Addendum 3 to RFP LBNF-357400-SH.pdf.pdf
    This addendum to Solicitation No. LBNF-357400-SH, issued on September 26, 2024, provides critical updates regarding the LBNF/DUNE-US South Dakota Transportation Services RFP. Effective October 15, 2024, the proposal due date has been extended from October 17, 2024, at 5 PM Central Time to October 21, 2024, at the same time. Bidders must acknowledge this extension by completing the necessary certifications or via email before the new deadline if they wish to modify any previously submitted bids. All other terms and conditions of the original RFP remain unchanged. The addendum is issued by Sharlene Horton, Project Procurement Specialist at Fermi Research Alliance, LLC. This document reflects the standard process for government solicitations, ensuring bidders have the necessary information to comply with the updated submission guidelines.
    SDTS - Checklist.pdf
    The document outlines a Request for Proposal (RFP No. LBNF-357400-SH) for transportation services related to the LBNF/DUNE-US project in South Dakota, managed by the Fermi National Accelerator Laboratory. It specifies required submittals from interested vendors, emphasizing compliance with safety, performance, and organizational standards. Key components include a cost proposal, certifications, a corporate performance summary detailing five years of relevant experience in handling sensitive and heavy equipment, a list of available transportation vehicles, a safety plan citing the last three years' Experience Modification Rate (EMR), and references from previous transportation contracts. The checklist format serves as a clear guideline for bidders to ensure all necessary documentation is provided for evaluation, aligning with federal procurement practices that prioritize safety, accountability, and capability in service provision. This structured approach facilitates a fair selection process for transportation service providers in line with the project's requirements.
    Section J - Documents.zip
    Section K - Forms.zip
    Lifecycle
    Title
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    LBNF/DUNE-US South Dakota Transportation Services
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    Solicitation
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