VHA Black Hills Sterile Instrument Maintenance and Repair Services
ID: 36C26325Q1002Type: Solicitation
Overview

Buyer

VETERANS AFFAIRS, DEPARTMENT OFVETERANS AFFAIRS, DEPARTMENT OFNETWORK CONTRACT OFFICE 23 (36C263)Saint Paul, MN, 55101, USA

NAICS

Electronic and Precision Equipment Repair and Maintenance (811210)

PSC

MAINT/REPAIR/REBUILD OF EQUIPMENT- INSTRUMENTS AND LABORATORY EQUIPMENT (J066)

Set Aside

No Set aside used (NONE)

Original Source

https://sam.gov/opp/9dac3bacfb36457f8590b6aaab94498a/view
Timeline
    Description

    The Department of Veterans Affairs is seeking contractors to provide sterile instrument maintenance and repair services for the Veterans Health Administration Black Hills Health Care System. The procurement includes responsibilities for preventative maintenance, urgent and routine repairs of surgical instruments and case carts, and compliance with health and safety standards, including those set by the FDA. This initiative is crucial for ensuring that surgical instruments meet operational standards for safety and effectiveness, thereby supporting high-quality medical services for veterans. Interested parties must submit their proposals by August 8, 2025, with a contract ceiling price of $400,000 and a minimum guarantee, and can direct inquiries to Jeffrey Brown at Jeffrey.Brown8@va.gov.

    Point(s) of Contact
    Jeffrey Brown
    Jeffrey.Brown8@va.gov
    Files
    Title
    Posted
    C03 Sterile Instrument Maint and Repair VHABHHCS 36C26325Q1002.docx
    The document outlines a Request for Proposal (RFP) issued by the Department of Veterans Affairs for surgical instrument maintenance and repair services at the Veterans Health Administration Black Hills Health Care System. The RFP specifies that the contractor will be responsible for performing preventative maintenance and repair services for surgical instruments and case carts, ensuring compliance with stringent standards including those set by various health and safety organizations. The services required include online inventory management, urgent and routine repairs, and adherence to manufacturer specifications. The contract features an indefinite quantity with a minimum guarantee and a ceiling price of $400,000. The contractor must also ensure security compliance, provide necessary training for staff, and maintain accurate documentation of all services performed. The initiative reflects the government's commitment to high-quality medical services and operational efficiency within veteran healthcare facilities, ensuring that surgical instruments meet necessary operational standards for safety and effectiveness.
    Pre-Solicitation 36C26325Q1002.docx
    The VHA Black Hills Health Care System announced a presolicitation notice for Instrument Maintenance and Repair services. This notice, identified by solicitation number 36C26325Q1002, signifies that a formal solicitation will be published soon, and no responses are required at this stage. The contracting process is managed by the Department of Veterans Affairs, specifically by the Network 23 Contracting Office located in St. Paul, Minnesota. Proposals are due by July 22, 2025, at 1:00 PM Central Time, with the place of performance set at the Fort Meade facility in South Dakota. The contract falls under the product service code J066, and the relevant NAICS code is 811210, indicating a focus on maintenance and repair services. The point of contact for any inquiries is Contracting Officer Jeffrey Brown via email. Overall, this document outlines the preliminary steps in the contracting process for essential maintenance services within the VA health care system.
    S06 Responses to Vendor Questions Instrument Maintenance BHHCS 36C26325Q1002 0001.docx
    The Veterans Health Administration's Black Hills Health Care System requires surgical instrument maintenance and repair services as outlined in this amendment to the request for proposals (RFP). The amendment addresses vendor queries regarding service requirements, including a transition from a twice-weekly schedule to monthly visits for unscheduled repairs. Key elements include a detailed inventory of surgical instruments, specifications for preventative maintenance, and guidelines ensuring repairs meet original manufacturer standards. Contractors are mandated to provide an online monitoring system for tracking instrument repairs and must document all services rendered. A comprehensive approach to maintenance is established, emphasizing quality and adherence to regulatory standards, including the FDA and various health organizations. Off-site and complex repairs are allowed, with cost structures specified for various devices. The document emphasizes accountability through reporting mechanisms, including monthly invoices and customer service feedback to monitor contractor performance. Security prerequisites for contractor staff, oversight procedures, and provisions for holiday operations are also articulated. These measures aim to maintain surgical instrument functionality and compliance with high safety standards, ultimately facilitating quality patient care within the health system.
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