HVAC EQUIPMENT REPAIRS AND REPLACEMENT
ID: W9123825QA008Type: Solicitation
Overview

Buyer

DEPT OF DEFENSEDEPT OF THE ARMYW075 ENDIST SACRAMENTOSACRAMENTO, CA, 95814-2922, USA

NAICS

Plumbing, Heating, and Air-Conditioning Contractors (238220)

PSC

MAINT/REPAIR/REBUILD OF EQUIPMENT- REFRIGERATION, AIR CONDITIONING, AND AIR CIRCULATING EQUIPMENT (J041)

Set Aside

Total Small Business Set-Aside (FAR 19.5) (SBA)

Original Source

https://sam.gov/opp/46b6c4ab2b3f4b4494500d94c61cfaa5/view
Timeline
    Description

    The Department of Defense, specifically the U.S. Army Corps of Engineers, is soliciting proposals for HVAC equipment repairs and replacements at the Pacific Southwest Research Station in Placerville, California. The primary objective of this contract is to restore operational capacity to the HVAC system by addressing critical issues, including the replacement of an inoperable hot water boiler and the repair of a refrigerant leak in the air handling unit. This project is vital for maintaining environmental control systems essential for the facility's operations, ensuring compliance with federal standards and enhancing overall efficiency. Interested contractors, particularly those classified as small businesses, must submit their bids by April 29, 2025, with a total contract value of approximately $19 million, and are encouraged to contact Henry Barron at henry.d.barron@usace.army.mil for further details.

    Files
    Title
    Posted
    Appendix B.pdf
    The Performance Work Statement (PWS) outlines the necessary repairs and replacement of HVAC equipment at the U.S. Forest Service's Pacific Southwest Research Station in Placerville, California, dated July 11, 2024. It includes details about existing conditions, illustrated with several photographs, highlighting components such as the propane-fired boiler, electrical panels, ductwork, and an air handler. The PWS points out significant issues, including a leak in the refrigerant circuit of the air handling unit (AHU), which requires urgent attention to restore proper operation. The document serves as a formal request for proposals (RFP) for prospective contractors to address these HVAC system deficiencies, ensuring compliance with federal standards. The project's objective is to enhance the functionality and efficiency of the HVAC systems critical for maintaining operational conditions at the research facility. Overall, the PWS sets the groundwork for securing necessary funding and expertise to execute required repairs and replacements, emphasizing the importance of maintaining robust environmental control systems in government facilities.
    Appendix C.pdf
    The document outlines a Performance Work Statement for HVAC equipment repairs and replacement at the U.S. Forest Service Pacific Southwest Research Station’s Institute of Forest Genetics in Placerville, California. Dated July 11, 2024, it emphasizes the necessity to maintain and enhance HVAC systems to ensure the facility operates effectively and meets regulatory standards. The statement is structured to provide a comprehensive overview of the work required, including potential tasks involved in both repair and replacement of equipment. An accompanying appendix contains site maps relevant to the project, likely detailing key areas where work will occur, such as the Mirov Lab and Conference Room building. This document is indicative of government procurement processes aimed at effectively utilizing federal resources to maintain public service facilities. It highlights the importance of technical assessments, documentation, and compliance with environmental and safety regulations throughout the project lifecycle.
    Appendix D.pdf
    The Performance Work Statement (PWS) outlines the HVAC equipment repairs and replacements needed at the U.S. Forest Service Pacific Southwest Research Station in Placerville, California. Issued on July 11, 2024, this document serves as a formal request for proposals (RFPs) related to specific maintenance tasks for heating, ventilation, and air conditioning (HVAC) systems. Key elements include the existing control systems for the air handling unit (AHU), boiler operations, and detailed zone maps for the basement and first floor, illustrating the layout of terminal units. The purpose is to ensure operational efficiency and compliance with applicable standards while providing necessary guidance for contractors involved in the repair and replacement processes. The PWS emphasizes the importance of maintaining accurate control of HVAC systems to enhance building performance and sustainability. Overall, this request highlights the federal government's initiative to optimize facility management through targeted improvements and strategic planning of critical systems.
    Appendix E.pdf
    The document outlines the performance specifications and control systems for heating, air conditioning, and power management at the U.S. Forest Service's Mirov Laboratory in Placerville, CA. It details the architectural and system design schematics, including the LAN architecture, wiring diagrams for control panels, and operational sequences for heating, cooling, and ventilation systems. Additionally, it specifies the operational protocols for boilers, air handlers, and exhaust fans to ensure optimal functionality and safety, highlighting interlocks and monitoring mechanisms that govern equipment performance. Comprehensive details on various components, such as pumps, controls, and alarms, ensure the project's adherence to the highest standards of operational conformance, emphasizing the expertise of Total Control, its authorized contractor. The document serves as a crucial resource for the project's execution and compliance with government contract requirements, focusing on effective resource management and safety standards within federal facilities.
    PWS.pdf
    The U.S. Forest Service is seeking a contractor for HVAC equipment repairs and replacements at the Institute of Forest Genetics in Placerville, California. The project aims to restore operational capacity to the HVAC system, specifically addressing an inoperable hot water boiler and refrigerant leak in the air handler. Contractors are required to furnish labor, materials, and equipment, while adhering to federal, state, and local regulations. A job site inspection is recommended before bidding, and compliance with safety and quality control measures is strictly mandated. The contract consists of multiple tasks including the removal of the existing boiler, installation of a new condensing boiler meeting ASHRAE efficiency standards, and repair of the air handler's cooling system. Additional components such as circulation pumps and safety devices must also be included. A warranty for one year post-acceptance is required for all work performed, ensuring equipment and service quality. The contractor must submit regular status updates, progress reports, and a final report detailing the project outcomes. This solicitation reflects the Forest Service’s commitment to maintaining its facilities efficiently while ensuring public health and safety through adequate HVAC performance.
    RFI Questions and Answers.pdf
    The document details responses to a Request for Information (RFI) from the U.S. Forest Service (USFS) regarding a project for HVAC repair, specifically addressing the boiler, air handling unit (AHU), and related controls. It clarifies discrepancies in the scope of work (SOW) and contract line item numbers (CLINs) and outlines the specific requirements for bidding contractors, such as pricing breakdowns, necessary documentation, and specifics on the mechanical systems. The USFS provides information on existing system drawings and clarifications regarding equipment specifications, including water temperatures, pump information, and valving configurations. The document emphasizes the necessity for contractors to adhere strictly to the SOW and details warranty requirements linked to proper installation and maintenance. Finally, it stipulates the expected repairs on the existing air handler, including handling refrigerants and achieving operational efficiency. Overall, the responses aim to ensure clarity and compliance for potential bidders in the HVAC repair project, reflecting typical processes in government RFPs that prioritize clear specifications and adherence to established standards.
    Solicitation - W9123825QA008.pdf
    The document is a solicitation for a contract targeting Women-Owned Small Businesses (WOSB) to provide HVAC repair and installation services for the U.S. Forest Service at their Pacific Southwest Research Station in Placerville, California. The contract, numbered W9123825QA008, has a total award amount of $19 million and specifies requirements to furnish and deliver critical HVAC equipment, including a new boiler, refrigerant leak repairs, and warranty services. Key details include a bid submission deadline of April 29, 2025, and a delivery requirement by May 26, 2025. The solicitation references various FAR and DFARS clauses that the contractor must comply with, emphasizing matters such as service contract labor standards, equal opportunity, and small business concerns. The document outlines clear instructions for the contractor regarding pricing arrangements, place of performance, inspection locations, and payment terms, ensuring adherence to federal regulations. The solicitation is part of a broader government initiative to promote the involvement of women and economically disadvantaged small businesses in federal contracting efforts while ensuring compliance with labor standards and procurement regulations.
    Wage detemination.pdf
    The document outlines the General Decision Number CA20250007, a federal wage determination for construction projects in various counties of California. It specifies wage rates and benefits for different construction trades, including building, heavy construction, dredging, and highway projects, mandated under the Davis-Bacon Act and related Executive Orders. Key details include minimum wage rates required for covered contracts, which vary based on project date and type, and stipulations for workers in different counties, classified into areas with corresponding pay scales for roles such as laborers, carpenters, and electricians. The document serves to ensure fair labor practices and compliance with federal guidelines for government contracts, aiming to protect workers' rights and standardize compensation across various skilled trades. It emphasizes the importance of accurate reporting and adherence to safety and health regulations in construction environments. This wage determination is crucial for contractors participating in federal projects, as it outlines legal obligations related to employee compensation and project execution standards.
    Lifecycle
    Title
    Type
    HVAC EQUIPMENT REPAIRS AND REPLACEMENT
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    Solicitation
    HVAC EQUIPMENT REPAIRS AND REPLACEMENT
    Presolicitation
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