This Request for Quote (RFQ) 36C25925Q0655 is a solicitation for commercial items, specifically eleven Dental Wall Mounted Intraoral X-ray Units and three Intraoral X-ray Sensors, for the Eastern Oklahoma Veterans Health Care System. These items are needed to replace defective devices at the Tulsa Health Care Clinic and the Dental Clinic. This procurement is a 100% set-aside for Service-Disabled Veteran-Owned Small Business (SDVOSB) concerns. Quotes are due by 3:00 PM MST on August 6th, 2025, and must be emailed to luther.dickens@va.gov. Questions are due by August 4th, 2025. The award will be a firm-fixed-price contract based on price only, with an "All or Nothing Basis." Offerors must be an OEM, authorized dealer, distributor, or reseller, and gray market items are prohibited. The solicitation includes various FAR and VAAR clauses, notably the Buy American Act. Delivery is F.O.B. Destination to the Jack Montgomery VA Medical Center in Muskogee, OK, with installation required at the specified clinics.

The VA Notice of Limitations on Subcontracting (NOV 2022) outlines strict compliance requirements for offerors seeking contracts for supplies and products under 38 U.S.C. 8127(k)(2). Offerors must certify adherence to subcontracting limitations, specifically that they will not pay more than 50% of the government-paid amount to non-VIP-listed SDVOSBs or VOSBs for supplies or products (excluding material costs). Non-manufacturers must supply products from a domestic small business manufacturer or processor, unless waived. Offerors must also certify their status as a manufacturer or non-manufacturer, meeting specific criteria regarding employee count, primary business engagement, and ownership/possession of items. False certifications can lead to severe penalties, including criminal prosecution and fines. The VA reserves the right to request documentation to verify compliance at any time, and failure to provide such information may result in remedial action. A formal, signed certification is mandatory for all offers to be considered for award.

The RFQ 36C25925Q0655 issued by the Eastern Oklahoma Veterans Health Care System seeks quotes for eleven wall-mounted intraoral X-ray units and three digital sensors to replace defective devices used for dental care of veterans. The contract is a firm-fixed price and entirely set aside for service-disabled veteran-owned small businesses (SDVOSBs). Key specifications include the installation of the X-ray machines at the Tulsa Health Care Clinic and a dental clinic, with detailed requirements on unit features and performance standards. Quotes must be submitted by August 6, 2025, via email, adhering to specified guidelines on acceptable submissions. The evaluation for the award will focus solely on price and compliance with technical specifications. The submission requirements include completion of the pricing schedule and necessary paperwork demonstrating compliance with the Buy American Act and other regulations regarding the procurement of domestic supplies. This procurement aligns with the VA’s mission to enhance patient service and operational efficiency within the dental clinics, ultimately improving outcomes for veteran patients requiring dental imaging services. The selected contractor is responsible for delivering and installing the equipment at the designated VA locations while ensuring compliance with all technical and regulatory standards.

The document outlines the VA Notice of Limitations on Subcontracting concerning the certification of compliance for supplies and products. It mandates that offerors must certify adherence to subcontracting limitations, particularly in contracts awarded to service-disabled veteran-owned small businesses (SDVOSBs) and veteran-owned small businesses (VOSBs). The offeror certifies that for contracts involving supplies, no more than 50% of the government-paid amount will be subcontracted to non-listed firms. Additionally, nonmanufacturers must provide products from qualified domestic small business manufacturers unless granted a waiver. Offerors must confirm their status as manufacturers or nonmanufacturers, complying with various criteria, including employee limits and operational focus. The document emphasizes the necessity of submitting accurate certifications and the potential consequences for false representations, including fines and prosecution under specific U.S. Codes. Additionally, the VA reserves the right to request documentation to verify compliance with subcontract requirements throughout the contract's life. Failure to provide required documentation may lead to remedial actions. The certification also clarifies that bids without completed certifications will be deemed ineligible for consideration.