Onsite Preventative Maintenance and Calibration of Pipettes
ID: 75F40125Q127670Type: Combined Synopsis/Solicitation
Overview

Buyer

HEALTH AND HUMAN SERVICES, DEPARTMENT OFFOOD AND DRUG ADMINISTRATIONFDA OFFICE OF ACQ GRANT SVCSBeltsville, MD, 20705, USA

NAICS

Electronic and Precision Equipment Repair and Maintenance (811210)

PSC

MAINT/REPAIR/REBUILD OF EQUIPMENT- INSTRUMENTS AND LABORATORY EQUIPMENT (J066)

Set Aside

Total Small Business Set-Aside (FAR 19.5) (SBA)

Original Source

https://sam.gov/opp/14537f15b765433b8c97785fd3e9f2fd/view
Timeline
    Description

    The Department of Health and Human Services, specifically the Food and Drug Administration (FDA), is seeking qualified small businesses to provide onsite preventative maintenance and calibration services for pipettes used by the Division of Biological Standards and Quality Control. The contract, identified as RFQ number 75F40125Q127670, requires adherence to ISO 17025 standards and includes a base year with four optional renewal periods, necessitating two maintenance visits per year to ensure compliance and operational efficiency. This service is critical for maintaining the precision and reliability of pipettes, which are essential for the FDA's testing and regulatory processes. Interested parties must submit their quotes by June 10, 2025, and can direct inquiries to Suzanne Martella at suzanne.martella@fda.hhs.gov or by phone at 870-543-7540.

    Point(s) of Contact
    Suzanne Martella
    (870) 543-7540
    (870) 543-7990
    suzanne.martella@fda.hhs.gov
    Files
    Title
    Posted
    75F40125Q127670.pdf
    The document is a combined synopsis/solicitation by the U.S. Food and Drug Administration (FDA) for onsite preventative maintenance and calibration services of pipettes used by the Division of Biological Standards and Quality Control. This Federal Request for Quote (RFQ), number 75F40125Q127670, invites small businesses to submit quotes by June 10, 2025, for a service that is critical to the FDA's testing and regulatory processes. The contract includes a base year and four optional renewal periods, with services typically requiring two maintenance visits per year, scheduled around specific operational needs. The contractor must adhere to ISO 17025 standards and ensure proper calibration procedures, including detailed reporting of results for compliance and quality assurance. A section details environmental and technical requirements that the contractor must meet for precision in pipette usage. The solicitation emphasizes the importance of maintaining the calibration and operational capabilities of pipettes, as they play a significant role in FDA’s mission of product testing and regulation. The government is ensuring that only qualified small businesses can participate, reflecting a commitment to supporting small enterprises in federal contracts.
    Attachment 1 - Pipette List.pdf
    The document catalogues a comprehensive inventory of pipettes, detailing equipment ID numbers, types, and specific names for each pipette variant. A total of 302 entries are listed, showcasing a range of pipettes from notable manufacturers including Eppendorf, Rainin, and Sartorius, as well as various adjustable and fixed volume models. The document reflects the importance of having a wide assortment of pipetting tools, catering to diverse laboratory needs from single channel to multi-channel configurations, with volume ranges from 0.5 µL to 5000 µL. It serves as a reference for procurement within government laboratories or institutions requiring precise liquid handling equipment. Such thorough documentation aligns with the requirements typically seen in government Request for Proposals (RFPs) and federal grant applications by emphasizing the need for well-defined procurement lists and equipment specifications to support various research and operational goals. The structured presentation enhances clarity for stakeholders involved in equipment acquisition decisions.
    Lifecycle
    Title
    Type
    Onsite Preventative Maintenance and Calibration of Pipettes
    Currently viewing
    Combined Synopsis/Solicitation
    Similar Opportunities
    FDA BIMO Inspections and Compliance Support
    Health And Human Services, Department Of
    The U.S. Food and Drug Administration (FDA) is conducting a Sources Sought notice to identify small businesses capable of providing professional services for its Bio-Research Monitoring (BIMO) program. The FDA aims to modernize and consolidate its IT systems to enhance inspections and compliance support, requiring expertise in areas such as workflow management, data integration, and the development of a centralized BIMO database and analytics platform. This initiative is critical for improving the efficiency and effectiveness of BIMO inspections across all centers, and interested parties must submit their responses by January 5, 2026, to Michelle Dacanay at michelle.dacanay@fda.hhs.gov.
    SR-X Biomarker Detectio System Maintenance Services
    Health And Human Services, Department Of
    The Department of Health and Human Services, through the National Institutes of Health (NIH), is seeking maintenance services for the Quanterix SR-X Biomarker Detection System and Washer, with a presolicitation notice for a sole-source procurement. The contract aims to extend warranty services for the original equipment, ensuring that maintenance and repairs are conducted by the manufacturer to avoid warranty voidance and mitigate risks. This procurement is crucial for maintaining the functionality of laboratory equipment used in biomedical research, with services expected to be performed primarily at the Clinical Research Center in Bethesda, Maryland. Interested vendors must submit their quotations, including required documentation, by December 20, 2025, at 12:00 PM EST to Kelly Robinson at kelly.robinson@nih.gov.
    66--PIPET,MEASURING
    Dept Of Defense
    The Department of Defense, specifically the Department of the Navy through NAVSUP Weapon Systems Support Mechanicsburg, is soliciting proposals for the procurement of measuring pipets, classified under the NAICS code 339113 for Surgical Appliance and Supplies Manufacturing. The contract requires the manufacture and design of pipets that meet specific volume ranges and technical specifications, including compliance with quality assurance and packaging standards. These pipets are crucial for laboratory applications within military operations, ensuring precision in measurements. Interested vendors should direct inquiries to Carly Gassert at CARLY.GASSERT@NAVY.MIL or by phone at 771-229-0084, with proposals expected to adhere to the outlined requirements and deadlines as specified in the solicitation documents.
    Notice of Intent to Sole Source 2 sets of QX200 ddPCR Systems
    Health And Human Services, Department Of
    The National Institutes of Health (NIH), specifically the Clinical Center (CC), intends to negotiate a sole-source contract for the renewal of maintenance services for two QX200 AutoDG ddPCR Systems from Bio-Rad Laboratories. This five-year service contract, valued at $151,494, is essential for the ongoing maintenance and support of these systems, which are critical for droplet digital PCR (ddPCR) vector copy number detection and gene modification efficiency testing on clinical cellular products. The contract ensures compliance with FDA regulations and is vital for patient care testing, as failure to secure these services could adversely affect patient safety. Interested parties may submit capability statements by December 18, 2025, to valerie.gregorio@nih.gov, referencing NOI-CC-26-000112.
    Preventative Maintenance Agreement for 36 Heracell Vios 160i CO2 incubators
    Health And Human Services, Department Of
    The Department of Health and Human Services, through the National Institutes of Health (NIH), intends to award a firm-fixed-price contract to Thermo Fisher Scientific for a preventative maintenance agreement covering 36 HERA VIOS 160i CO2 incubators. This sole-source acquisition is essential for maintaining critical equipment used in the manufacturing of cell-based therapies, as mandated by the FDA's regulations on controlled maintenance of such equipment. The estimated cost for this project is $55,311.32, and it is crucial for ensuring the continuous, compliant operation of equipment vital for patient care. Interested parties may submit capability statements by email to valerie.gregorio@nih.gov by 11:00 AM EST on December 18, 2025, referencing the notice of intent (NOI-CC-26-000054).
    Maintenance and Service Contract for various Government-Owned Becton Dickinson and Company Flow Cytometer Equipment
    Health And Human Services, Department Of
    The Department of Health and Human Services, specifically the National Institutes of Health (NIH), is seeking a contractor to provide maintenance and service for various government-owned Becton Dickinson and Company flow cytometer equipment. The procurement aims to ensure the operational efficiency and reliability of these critical laboratory instruments, which are essential for various biomedical research applications. Interested vendors should note that the place of performance is located in Bethesda, Maryland, and they can direct inquiries to John Russell, the Contract Specialist, at John.Russell3@nih.gov for further details. The contract is categorized under the PSC code J066, which pertains to maintenance, repair, and rebuilding of laboratory equipment.
    Preventative Maintenance For Two FOSS NIRS DS2500 and One FOSS Infratec NOVA
    Agriculture, Department Of
    The Department of Agriculture, specifically the Agricultural Research Service, is seeking quotations for preventative maintenance services for two FOSS NIRS DS2500 instruments and one FOSS Infratec NOVA instrument over a 12-month period. The objective is to ensure the proper functioning and accuracy of these critical analytical tools, which are essential for monitoring and validating Near Infrared Reflectance (NIR) calibrations. The contract will be awarded based on the lowest price technically acceptable offer, with all responsible sources encouraged to submit their quotations by the deadline of December 12, 2025, at 5:00 PM Mountain Time. Interested parties can direct inquiries to Amber Sampson at amber.sampson@usda.gov or by phone at 970-851-3730.
    Bruker timsTOF Pro mass spectrometer and nanoElute UPLC system annual maintenance service agreement
    Health And Human Services, Department Of
    The Department of Health and Human Services, specifically the Centers for Disease Control and Prevention (CDC), is seeking to award a sole source firm fixed price contract to Bruker Scientific LLC for an annual maintenance service agreement for the Bruker timsTOF Pro mass spectrometer and nanoElute UPLC system. This contract will cover preventative and remedial maintenance services necessary for compliance with the Quality Management System (QMS) within the Biotechnology Core Facility Branch (BCFB), ensuring the operational integrity of critical analytical equipment used for proteomics analysis. The anticipated period of performance for this contract is from February 2, 2026, to February 1, 2027, with two optional one-year extensions available. Interested vendors are encouraged to express their interest and capability by submitting proposals to the Contracting Officer at uex0@cdc.gov by 5:00 PM (ET) on December 26, 2025.
    ICEPOES MX SERVICES
    Interior, Department Of The
    The Department of the Interior, specifically the U.S. Geological Survey (USGS), is seeking quotes for on-site service, maintenance, and software support for Perkin Elmer ICP-OES Optima 8300 DV instruments and Cetac ASX-560 autosamplers at the National Water Quality Lab in Denver, Colorado. The procurement includes a base year contract from February 1, 2026, to January 31, 2027, with two additional one-year options, emphasizing the need for adherence to OEM specifications and the use of certified technicians for repairs and maintenance. This service is critical for ensuring the operational efficiency and reliability of laboratory equipment used in water quality analysis. Interested vendors must submit their quotes by 11:00 AM EST on January 5, 2026, to the primary contact, Stephanie Doutt, at sdoutt@usgs.gov, with quotes remaining valid for 90 days.
    Request for Information (RFI) - Agilent Services
    Dept Of Defense
    The Department of Defense, specifically the Army's Program Executive Office Soldier, is seeking responses to a Request for Information (RFI) regarding maintenance and repair services for Agilent equipment utilized by the Global Field Medical Laboratories (GFML). The procurement aims to secure comprehensive service contracts for three Agilent Microplate Washers and three Gas Chromatographs/Mass Spectrometers over a five-year period, focusing on preventative maintenance, timely repairs, and compliance with safety regulations to ensure optimal equipment functionality. This initiative is critical for the GFML's mission to conduct rapid-response evaluations of CBRNE threats, underscoring the importance of reliable laboratory equipment in challenging environments. Interested vendors are encouraged to submit their responses electronically by the specified deadline, with all communications directed to the designated contacts, Trisha Scott and Patrick Wallace, via their provided email addresses.