J066--Illumina Maintenance - Intent to Sole Source
ID: 36C26325Q0036Type: Special Notice
Overview

Buyer

VETERANS AFFAIRS, DEPARTMENT OFVETERANS AFFAIRS, DEPARTMENT OFNETWORK CONTRACT OFFICE 23 (36C263)Saint Paul, MN, 55101, USA

NAICS

Electronic and Precision Equipment Repair and Maintenance (811210)

PSC

MAINT/REPAIR/REBUILD OF EQUIPMENT- INSTRUMENTS AND LABORATORY EQUIPMENT (J066)

Original Source

https://sam.gov/opp/16552c44903d4f2788531657118e78ed/view
Timeline
    Description

    The Department of Veterans Affairs intends to award a sole source contract to Illumina, Inc. for maintenance services of the Illumina NEXTSeq 2000 equipment system utilized by the Iowa City VA Health Care System. The procurement aims to ensure the continued operational reliability of critical diagnostic equipment, as Illumina, Inc. is the sole provider due to its proprietary rights and original equipment manufacturing status. This maintenance is vital for the effective functioning of the diagnostic software system and includes requirements for reagent replacement, preventative maintenance, and emergency repair services. Interested vendors may submit capability statements to Amanda Patterson-Elliott at amanda.patterson-elliott@va.gov, but this notice does not constitute a request for competitive quotes, and the decision to proceed competitively will be at the government's discretion.

    Point(s) of Contact
    Amanda Patterson-ElliottContract Specialist
    (319) 338-0581
    amanda.patterson-elliott@va.gov
    Files
    Title
    Posted
    36C26325Q0036.docx
    The Department of Veterans Affairs is issuing a Special Notice regarding a sole source contract to Illumina, Inc. for maintenance of the Illumina NEXTSeq 2000 equipment system used by the Iowa City VA Health Care System. The notice, compliant with FAR guidelines, indicates that Illumina, Inc. is the sole provider for maintenance services due to their proprietary rights and original equipment manufacturing status. Market research has confirmed that no other service provider can fulfill the maintenance requirements without violating these rights, which would invalidate warranties. The document invites interested vendors to submit capability statements if they believe they can meet the requirements as authorized resellers or dealers. However, it clarifies that this is not a request for competitive quotes, and any procurement decision will be at the discretion of the government based on submitted documentation. The primary aim is to inform stakeholders about the intent to award a sole source contract essential for the ongoing operation of vital diagnostic equipment, highlighting the exclusive nature of the rights held by Illumina, Inc.
    Illumina NEXTSeq 2000 SOW.docx
    The document outlines the Statement of Work for maintenance and support services for an Illumina NEXTSeq 2000 instrument at The State Hygienic Lab in Coralville, Iowa. It details a contract period from November 11, 2024, to November 10, 2025, with two optional extensions. The selected contractor is responsible for providing reagent replacement for instrument failures, one annual preventative maintenance, and remote technician support for 18 hours a day, five days a week. Emergency on-site repair services must be available with a 48-hour response time, along with mandatory documentation of repairs performed. Contractor representatives must follow safety protocols, including OSHA lockout/tag-out standards, and notify the Contracting Officer's Representative (COR) before initiating service calls. Service reports must detail malfunctions, corrective actions, time taken for repairs, and parts replaced. Contractors must use OEM parts and have adequate diagnostic tools while ensuring that service personnel are factory trained with at least two years of experience. This document emphasizes the importance of timely response, thorough documentation, compliance with safety regulations, and the use of high-quality repair components for effective maintenance of medical devices and device systems. It serves as a formal RFP for providing essential support services to enhance operational reliability at the lab.
    Lifecycle
    Title
    Type
    J066--Illumina Maintenance - Intent to Sole Source
    Currently viewing
    Special Notice
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