*UPDATED* NOTICE OF INTENT TO SOLE SOURCE: Preventative Maintenance Services for Various Government-owned Leica Imaging Equipment
ID: 75N91025Q00009Type: Presolicitation
Overview

Buyer

HEALTH AND HUMAN SERVICES, DEPARTMENT OFNATIONAL INSTITUTES OF HEALTHNIH NCIBethesda, MD, 20892, USA

NAICS

Electronic and Precision Equipment Repair and Maintenance (811210)

PSC

MAINT/REPAIR/REBUILD OF EQUIPMENT- INSTRUMENTS AND LABORATORY EQUIPMENT (J066)

Original Source

https://sam.gov/opp/ce86f991e87d4c3ebba9b599c0b8cbe8/view
Timeline
    Description

    The National Institutes of Health (NIH), specifically the National Cancer Institute (NCI), intends to procure sole-source preventative maintenance services for various government-owned Leica imaging devices critical to ongoing cancer research. The contract will encompass maintenance for seven advanced imaging systems, including confocal microscopes and a digital slide scanner, ensuring compliance with manufacturer specifications to support essential research activities. These devices are pivotal for analyzing cancer pathology and therapeutic responses across multiple NIH laboratories, making timely and expert maintenance vital to avoid significant downtime that could jeopardize research outputs. Interested parties, particularly small businesses, may submit capability statements by December 23, 2024, with all inquiries directed to Lena Lee at lena.lee@nih.gov.

    Point(s) of Contact
    Lena Lee, Contract Specialist
    lena.lee@nih.gov
    Reyes Rodriguez, Contracting Officer
    reyes.rodriguez@nih.gov
    Files
    Title
    Posted
    75N91025Q00009_PreSol Notice.pdf
    The National Institutes of Health (NIH), specifically the National Cancer Institute (NCI), issued a Notice of Intent to Sole Source for preventative maintenance services for three Leica imaging devices vital to cancer research. The devices include a Leica Stellaris 5 confocal microscope, a Leica CellDIVE microscope, and a Leica Aperio GT450 Digital Slide Scanner. These systems require specialized maintenance to ensure optimal performance, as deviations from manufacturer specifications could adversely affect clinical research outcomes. Leica Microsystems, Inc. is the sole source provider due to their proprietary technology, necessary replacement parts, and the requirement for certified technicians. The document outlines the critical role these devices play in clinical research efforts across several NCI branches. While the announcement invites interested parties to submit capability statements, it emphasizes that only Leica can fulfill these unique maintenance needs at this time. The response deadline for interested parties is December 18, 2024.
    75N91025Q00009_SOW.pdf
    The National Institutes of Health (NIH) seeks preventive maintenance services for three government-owned Leica imaging devices utilized in cancer research. This Request for Proposals (RFP) emphasizes the necessity for consistent maintenance and emergency services for the Leica Stellaris 5 confocal microscope, CellDIVE, and Aperio GT450 Digital Slide Scanner, which are critical for ongoing research efforts. The contractor is responsible for providing all necessary labor, materials, and equipment to ensure optimal functioning of the imaging devices. The scope of work includes scheduled preventive maintenance visits, unlimited remote technical support, on-site emergency repairs, and comprehensive software servicing. Service performance must adhere to standards established by the original equipment manufacturer (OEM). The contract will last for one base year with four optional extensions, requiring detailed reporting on maintenance activities. The document outlines precise timelines for service requests, response times for issues, and requirements related to personnel qualifications and software updates. Overall, this RFP reflects the NIH's commitment to sustaining advanced imaging capabilities vital for cancer research, highlighting the essential nature of reliable equipment maintenance in scientific inquiry and public health.
    75N91025Q00009_Updated PreSol Notice.pdf
    The National Institutes of Health (NIH) intends to procure sole-source preventative maintenance services for several government-owned Leica imaging devices essential for cancer research. The maintenance services will be provided exclusively by Leica Microsystems, Inc., as they are the original manufacturer and sole provider for software and parts, ensuring compliance with calibration and maintenance specifications critical to ongoing cancer research efforts. The equipment includes various advanced imaging systems used across multiple NIH laboratories, including confocal microscopes and digital slide scanners, pivotal for analyzing cancer pathology and therapeutic responses. The notice allows interested parties, particularly small businesses, to submit capability statements by December 23, 2024, though the decision to proceed with competition remains at the Government's discretion. The timely and expert maintenance is vital to avoid significant downtime, which could jeopardize research outputs. This acquisition aligns with federal procurement processes emphasizing sole-source justifications based on unique qualifications of the supplier.
    75N91025Q00009_Updated SOW.pdf
    The NIH National Cancer Institute (NCI) is seeking a contractor to provide preventive maintenance and emergency services for various Leica imaging devices critical to cancer research. The contract encompasses seven key instruments, including confocal microscopes and a digital slide scanner, requiring comprehensive maintenance to ensure optimal performance. The contractor will be responsible for planned preventive maintenance visits, remote technical support, on-site emergency repairs, and software updates, all conforming to OEM standards. The service period spans one base year from April 1, 2025, with four potential option years. The contractor must maintain strict compliance with accessibility standards and ensure that all personnel are OEM-trained and qualified. Payment will be executed quarterly in arrears with specific invoice stipulations. This Statement of Work underscores the importance of continuous operational efficiency for cancer research and the meticulous framework guiding federal procurement of scientific service contracts to enhance public health outcomes.
    Similar Opportunities
    NOTICE OF INTENT TO SOLE SOURCE: Preventative Maintenance Service for Zeiss Confocal and Epifluorescence Microscopes
    Active
    Health And Human Services, Department Of
    The National Institutes of Health (NIH), specifically the National Cancer Institute (NCI), intends to procure preventative maintenance and emergency services for fourteen government-owned Zeiss microscopes, which are critical for cancer research conducted by the Laboratory of Cancer Biology and Genetics. The procurement will be conducted on a sole-source basis with Carl Zeiss Microscopy, LLC, the original equipment manufacturer, due to its proprietary software and the necessity for authorized service technicians to ensure compliance with manufacturer specifications. This maintenance contract is vital for maintaining the operational functionality of the microscopes, which play a significant role in biological specimen analysis. Interested parties, particularly small businesses, are invited to submit capability statements by January 6, 2025, to be considered for potential competitive procurement. For further inquiries, contact Lena Lee at lena.lee@nih.gov.
    NOTICE OF INTENT TO SOLE SOURCE: Preventative Maintenance Services for Nikon CSU-W1 SoRa Spinning Disk Microscope
    Active
    Health And Human Services, Department Of
    The National Institutes of Health (NIH), through its National Cancer Institute (NCI), intends to procure sole source preventative maintenance services for a government-owned Nikon CSU-W1 SoRa Spinning Disk Microscope, which is critical for imaging work at the NCI's Laboratory of Cancer Biology and Genetics. The procurement requires comprehensive maintenance services, including routine inspections, emergency repairs, and software updates, all performed by OEM-trained technicians to ensure compliance with manufacturer specifications and uninterrupted operation of this essential research equipment. Interested vendors must submit capability statements by December 30, 2024, and must be registered in the System for Award Management (SAM) to be considered for this firm fixed-price contract, which includes a 12-month base period and four option periods. For further inquiries, vendors can contact Lena Lee, Contract Specialist, at lena.lee@nih.gov.
    Support Plan for a Stellaris 8 Confocal Microscope (S/N 8300000444)
    Active
    Health And Human Services, Department Of
    The National Institutes of Health (NIH), specifically the National Institute of Allergy and Infectious Diseases (NIAID), intends to negotiate a sole-source contract with Leica Microsystems Inc. for a 12-month renewal Support Plan for a Stellaris 8 Confocal Microscope (S/N 8300000444), with two optional one-year extensions. The procurement aims to secure a comprehensive maintenance agreement that includes unlimited service visits by trained engineers, OEM replacement parts, annual planned maintenance, and access to expert support, ensuring the microscope operates at optimal performance levels. This equipment is crucial for research and diagnostics in the field of allergy and infectious diseases, highlighting the importance of maintaining its functionality. Interested vendors must submit capability statements by 10:00 AM EST on December 30, 2024, through the NIAID electronic Simplified Acquisition Submission System (eSASS), with all required documentation to be included for consideration.
    Cytiva Sefia S-2000 Cell Processing Instrument Preventative Maintenance Services
    Active
    Health And Human Services, Department Of
    The National Institutes of Health (NIH) intends to award a sole source contract to Global Life Sciences Solutions USA LLC for preventative maintenance services on three Cytiva Sefia S-2000 Cell Processing Instruments located at the NIH Clinical Center in Bethesda, Maryland. The contract will cover unlimited service repair and preventive maintenance for these critical instruments used in cell therapy manufacturing and research, which are essential for compliance with FDA regulations regarding the maintenance of equipment used in drug product manufacturing. Interested parties capable of providing similar services may submit a capability statement by December 29, 2024, at 12:00 pm EST to Sheri Eiri at sheri.eiri@nih.gov for consideration in the procurement process.
    Preventative Service and Maintenance contract for Chameleon Ultra II and Chameleon XR Laser Systems
    Active
    Health And Human Services, Department Of
    The Department of Health and Human Services, specifically the National Institutes of Health (NIH), is seeking qualified contractors for a preventative service and maintenance contract for the Chameleon Ultra II and Chameleon XR Laser Systems. The contract aims to ensure the optimal functioning of these systems, which are critical for research on neural circuits and retinal information processing, by providing necessary labor, genuine replacement parts, and both phone and on-site support. The contract is set for a base period from January 1, 2025, to December 31, 2025, with four optional extension years, and interested offerors must submit their quotations by December 26, 2024, at 10:00 AM Eastern Time. For further inquiries, potential bidders can contact Shivani Patel at shivani.patel@nih.gov or Kelly Dempsey at kelly.dempsey@nih.gov.
    J066--646-25-1-046-0026 | Repair Nikon SIM Microscope Leme | NCO 4 Services 3 (VA-25-00026729)
    Active
    Veterans Affairs, Department Of
    The Department of Veterans Affairs, through the Network Contracting Office 4 (NCO 4), intends to award a sole source contract to Nikon Instruments LLC for the repair of a Nikon SIM High Resolution Microscope Laser Unit at the Pittsburgh VA Health Care System. This contract, which is essential for maintaining the reliability of critical research equipment, will cover a base period from January 11, 2025, to April 10, 2025, and includes services such as component replacement, technical measurements, and functionality validation. Interested firms may submit capability statements by December 30, 2024, although the government reserves the right to proceed without competition. For further inquiries, vendors can contact Contract Specialist Haley Snyder at haley.snyder@va.gov or by phone at 412-860-7204. The NAICS code for this acquisition is 811210, with a standard size of $34 million.
    Service Agreement for Mictotomes, Cryostat, VIP Processor and Sakura.
    Active
    Health And Human Services, Department Of
    The National Institutes of Health (NIH), specifically the National Institute of Environmental Health Sciences (NIEHS), intends to negotiate a sole-source service agreement with Belair Instrument Company, LLC for the maintenance of specialized laboratory equipment, including microtomes, a cryostat, a VIP processor, and Sakura embedding centers. This procurement is critical for ensuring the operational efficiency and reliability of laboratory practices, as it involves servicing essential instruments used in environmental health research. The contract period is set from February 1, 2025, to January 31, 2026, and while this notice is not a request for quotes, interested vendors may submit capability statements by December 27, 2024, to Brian D. Moyer at moyerbr@niehs.nih.gov for consideration in determining whether to pursue a competitive procurement process.
    MAINTENANCE AGREEMENT
    Active
    Health And Human Services, Department Of
    The Department of Health and Human Services, specifically the National Institutes of Health (NIH), is seeking to award a non-competitive contract for a maintenance agreement for the Ingenia Elition XProtection MRI machine, crucial for the National Institute of Diabetes, Digestive, and Kidney Disease (NIDDK). The procurement aims to ensure the continuous operation and reliability of the MRI machine through a service agreement that includes preventative maintenance, priority service, and access to necessary spare parts. This contract is vital for maintaining the integrity and usability of the MRI, which is essential for ongoing research and clinical activities. Interested parties should contact Verne L. Griffin at verne.griffin@nih.gov or Michael L. Falzone at michael.falzone@nih.gov, with responses due by 11:00 AM EST on December 27, 2024, under a projected contract value not exceeding $250,000.
    Service Maintenance and Support for Philips MR7700 3T MRI Scanner and Chiller
    Active
    Health And Human Services, Department Of
    The Department of Health and Human Services, specifically the National Institutes of Health (NIH), is seeking qualified small businesses to provide service maintenance and support for the Philips MR7700 3T MRI scanner and its associated chiller located at Medstar Harbor Hospital in Baltimore, Maryland. The procurement aims to establish a comprehensive service contract that includes preventive maintenance, routine upgrades, and emergency repairs, ensuring minimal operational downtime and compliance with regulatory standards for clinical diagnostic devices. This MRI scanner is crucial for conducting studies on human subjects under NIH Clinical Trial protocols, necessitating rapid access to replacement parts and factory-trained technicians for effective maintenance. Interested small businesses must submit their capability statements by December 26, 2024, to Emily Palombo at emily.palombo@nih.gov, with a focus on demonstrating their qualifications and ability to meet the outlined project requirements.
    Global Life Sciences Solutions Preventative Maintenance Services
    Active
    Health And Human Services, Department Of
    The Department of Health and Human Services, specifically the National Institutes of Health (NIH), is seeking to award a sole-source contract for preventative maintenance services for three Sepax Pro Cell Processing Systems used in cell therapy manufacturing and research. The contract will be awarded to Global Life Sciences Solutions USA LLC, the only vendor authorized to perform these services due to the proprietary nature of the equipment and the requirement for compliance with FDA regulations regarding critical equipment maintenance. The period of performance for this contract is set from January 27, 2025, to January 26, 2026, with interested parties encouraged to submit capability statements by December 28, 2024, to Sheri Eiri at sheri.eiri@nih.gov for consideration.