Durable Medical Equipment Services for Clarksburg VAMC
ID: 36C24524Q0694Type: Solicitation
Overview

Buyer

VETERANS AFFAIRS, DEPARTMENT OFVETERANS AFFAIRS, DEPARTMENT OF245-NETWORK CONTRACT OFFICE 5 (36C245)LINTHICUM, MD, 21090, USA

NAICS

Home Health Care Services (621610)

PSC

MEDICAL- GENERAL HEALTH CARE (Q201)

Set Aside

Total Small Business Set-Aside (FAR 19.5) (SBA)

Original Source

https://sam.gov/opp/4f713d24064f4f2589831130618219c4/view
Timeline
    Description

    The Department of Veterans Affairs is seeking a small business to provide comprehensive medical equipment services for the Clarksburg VAMC and its outpatient clinics. They require efficient pickup, delivery, and maintenance of government-owned durable medical equipment (DME), including hospital beds and patient lifters, with a focus on timely access and superior patient care. The 5-year contract, worth an estimated $19 million, emphasizes strict compliance with Joint Commission standards and VA policies, with responses to emergency situations required within four hours. Proposals are invited from businesses that can ensure high-quality, responsive DME services, with key deadlines including a submission deadline and a swift 48-hour initial contact obligation upon order placement.

    Point(s) of Contact
    Darcy Gray
    darcy.gray2@va.gov
    Paschal Dawson
    paschal.dawson@va.gov
    Files
    Title
    Posted
    RFQ - 36C24524Q0694 - Clarksburg DME.pdf
    This document outlines a solicitation for Durable Medical Equipment and related services to be provided to the Clarksburg VA Medical Center, with a performance period from October 1, 2024, to September 30, 2029. It specifies requirements for the offer submission, including the need for compliance with applicable laws and regulations, and emphasizes that the acquisition is 100% for women-owned small businesses. The document includes detailed information on invoicing, performance expectations, quality assurance, and the evaluation criteria for proposals.
    Similar Opportunities
    J065--Patient Bed Maintenance Service Contract - POP: 02/01/2026 - 01/31/2031
    Veterans Affairs, Department Of
    The Department of Veterans Affairs is seeking qualified contractors to provide a Patient Bed Maintenance Service Contract for the Phoenix Veterans Affairs Healthcare System, covering preventative and corrective maintenance for 176 Med-Surg beds, 5 ICU beds, and 4 Bariatric beds. The contract will span from February 1, 2026, to January 31, 2027, with four optional one-year extensions available, emphasizing the need for certified technicians to ensure compliance with manufacturer recommendations and timely service. This maintenance service is crucial for maintaining the functionality and safety of medical equipment used in patient care. Interested vendors, particularly Service-Disabled Veteran-Owned Small Businesses, must submit their proposals by January 13, 2026, at 10:00 AM PST, to Contract Specialist Barry Bland at barry.bland@va.gov.
    VA Direct to Patient supply services
    Veterans Affairs, Department Of
    The Department of Veterans Affairs is seeking small business vendors to provide direct delivery supply services for medical and surgical items to Veteran patients through its Consolidated Mail Outpatient Pharmacy (CMOP) program. The contractor must demonstrate at least two years of experience, the capacity to process approximately 14 million prescriptions annually, and the ability to maintain compliance with federal and state regulations while ensuring a 48-hour average turnaround time for prescription fulfillment. This opportunity is critical for ensuring timely access to essential medical supplies for Veterans, with the contract structured to reimburse vendors per filled prescription at government contract prices, plus handling fees. Interested vendors must submit a capabilities statement to the primary contact, Phillip Reuwer, at Phillip.Reuwer@va.gov by January 11, 2026, with any questions directed to the same contact before January 8, 2026.
    6515--Patient Transfer Lifts-Cottage 72 Activation (Guldmann Brand Name or Equal)
    Veterans Affairs, Department Of
    The Department of Veterans Affairs is seeking a contractor to provide, install, and train staff on Guldmann Patient Ceiling Lifts at the Fayetteville Coastal VA Health Care System, specifically for Cottage 72. The procurement involves replacing existing patient lifts with new, higher-capacity ceiling lifts (650 lbs and 825 lbs), which include WiFi capabilities and a warranty of three years for parts and five years for batteries. These lifts are critical for enhancing patient mobility and safety within the facility, ensuring compliance with stringent safety protocols and infection control measures. Interested vendors must attend a mandatory site visit on January 7, 2026, and submit their proposals by the specified deadlines, with the contract period running from January 30, 2026, to July 29, 2026. For further inquiries, contact Chellry A. Whittier at chellry.whittier@va.gov.
    Q702--LEASE and PREVENTATIVE MAINTENANCE STRYKER EQUIPMENT
    Veterans Affairs, Department Of
    The Department of Veterans Affairs (VA) is seeking qualified businesses to provide leased Stryker equipment and preventative maintenance services for the San Diego VA Healthcare System. The procurement aims to ensure the availability of necessary equipment and maintenance for Endoscopy, Neurosurgery, and Orthopedic Spine procedures, which are critical for patient care in surgical settings. Contractors will be required to supply certified technicians, labor, materials, and training, with a full-time, on-call technician available for repairs and maintenance in accordance with OEM specifications. Interested parties, particularly Service-Disabled Veteran Owned Small Businesses, must submit their responses by January 5, 2026, at 10:00 AM MST to Felicia Simpson at Felicia.Simpson@va.gov, and must be registered in the System for Award Management (SAM) and, if applicable, with the SBA-Dynamic Small Business Search.
    RFP-797-FSS-99-0025: 65IIA Medical Equipment & Supplies
    Veterans Affairs, Department Of
    The Department of Veterans Affairs is seeking proposals for the procurement of medical equipment and supplies under the Request for Proposals (RFP-797-FSS-99-0025) for the 65IIA category. This solicitation aims to acquire surgical and medical instruments, equipment, and supplies, which are critical for providing healthcare services to veterans. The procurement falls under the NAICS code 339112 and PSC code 6515, emphasizing the importance of high-quality medical supplies in supporting the health and well-being of veterans. Interested vendors can reach out to the FSS Service Helpdesk at fss.help@va.gov or call 708-786-7737 for further information regarding the submission process and deadlines.
    6515--Guldmann Patient Ceiling Lift Systems Brand Name or Equal to
    Veterans Affairs, Department Of
    The Department of Veterans Affairs, specifically the Network Contracting Office 20, is seeking qualified vendors to provide Guldmann Patient Ceiling Lift Systems, or equivalent, for the Boise VA Medical Center. The procurement aims to acquire ceiling lift systems with various weight capacities (605 lb, 825 lb, and 1100 lb) for resident rooms and ICU, which will include the removal of existing systems and installation of new units that meet specific salient characteristics such as integrated scales, emergency stop features, and compatibility with various slings. This equipment is crucial for ensuring safe patient handling and minimizing injury risks for both patients and staff. Interested businesses, including Small Businesses, Service-Disabled Veteran Owned Small Businesses (SDVOSBs), and large businesses, must submit their capability statements and a courtesy quote to Maureen Sundstrom at Maureen.Sundstrom@va.gov by 10:00 AM PST on December 31, 2025, as this is a Sources Sought Notice for market research purposes only.
    Emergency Medical Air and Vacuum Maintenance
    Veterans Affairs, Department Of
    The Department of Veterans Affairs (VA) is seeking a sole-source contractor for emergency medical air and vacuum maintenance services at the Greater Los Angeles VA Healthcare System. The procurement aims to secure critical maintenance and repair for medical air, medical vacuum, oxygen, and dental vacuum systems, following the expiration of the previous contract with Certified Medical Sales, LLC, which posed a safety risk to patients and the VA's medical licensure. The estimated cost for this bridge contract is $42,765.00, covering the period from April 1, 2023, to June 30, 2023. Interested parties can contact Darryl Handberg at darryl.handberg@va.gov or by phone at 614-257-5200 ext. 54575 for further details.
    6515--Patient Ceiling Lifts
    Veterans Affairs, Department Of
    The Department of Veterans Affairs is seeking to procure patient ceiling lifts for the North Florida/South Georgia Veterans Health System, specifically for the Malcom Randall VA Medical Center and the Sergeant Ernest I. "Boots" Thomas VA Clinic. The procurement involves supplying a total of 251 lifts, including 235 standard lifts with a weight capacity of 625 pounds and 16 bariatric lifts rated for 1000 pounds, along with installation and de-installation services. These lifts are crucial for enhancing patient mobility and care within the facilities, ensuring compliance with safety and operational standards. Interested vendors should note that the deadline for submitting offers has been extended to January 6, 2026, at 4:30 PM EST, and can direct inquiries to Contract Specialist Cesar O Sanchez Amaro at Cesar.SanchezAmaro@va.gov.
    6515--MSPV BPA Solicitation
    Veterans Affairs, Department Of
    The Department of Veterans Affairs (VA) is seeking qualified suppliers to establish Blanket Purchase Agreements (BPAs) for Medical/Surgical Prime Vendor (MSPV) supplies, specifically consumable medical and surgical items, for nationwide use within the Veterans Health Administration (VHA). This procurement aims to ensure the availability, consistency, and standardized pricing of medical supplies while adhering to compliance regulations, including the Federal Acquisition Regulation (FAR) and the Trade Agreements Act. The solicitation is set aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSBC) and emphasizes the importance of authorized distributors, competitive pricing, and adherence to electronic data interchange (EDI) standards. Interested parties must submit their quotes by January 19, 2026, and can direct inquiries to Contracting Officer Katherine (Katie) Corcoran at katherine.corcoran@va.gov or 401-402-4678.
    6515--NX EQ remOVE DC Impulse Generator (VA-26-00004179)
    Veterans Affairs, Department Of
    The Department of Veterans Affairs (VA) is seeking proposals for the procurement of NX EQ remOVE DC Impulse Generators, a specialized medical device used for fragmenting endoscopic clips within the digestive tract at VA Medical Centers nationwide. This solicitation, identified as 36C10G25Q0112, is a total small business set-aside and requires vendors to provide FDA-certified equipment along with a two-year warranty, with proposals evaluated based on technical capabilities and pricing. The contract will be awarded as a sole-source, single-award Requirements contract with a base year and four option years, emphasizing the importance of compliance with various federal regulations and reporting requirements. Interested parties must submit their proposals by December 30, 2025, and direct any inquiries to Contract Specialist Daleta Coles at Daleta.Coles@va.gov.