Castrol Oil Supply
ID: 140R3025Q0022Type: Combined Synopsis/Solicitation
Overview

Buyer

INTERIOR, DEPARTMENT OF THEBUREAU OF RECLAMATIONLOWER COLORADO REGIONAL OFFICEBOULDER CITY, NV, 89005, USA

NAICS

Petroleum Lubricating Oil and Grease Manufacturing (324191)

PSC

FUEL OILS (9140)

Set Aside

Total Small Business Set-Aside (FAR 19.5) (SBA)

Original Source

https://sam.gov/opp/72b7f5c5f98043c087d05d614ca79a43/view
Timeline
    Description

    The Department of the Interior, specifically the Bureau of Reclamation's Lower Colorado Regional Office, is seeking proposals for the supply of Castrol Optigear 1100/220 oil, which is essential for the lubrication of high-pressure cylinder-gate hoist mechanisms at Hoover Dam. The procurement requires the delivery of a total of 25 drums of oil, with the first shipment of six drums due by February 28, 2025, and a subsequent delivery of 19 drums by October 31, 2025. This specialized lubricant is critical for maintaining operational reliability and compliance with maintenance standards at the facility, ensuring the prevention of contamination and operational failures. Interested vendors must submit their quotes by February 24, 2025, at 4:00 PM, and can direct inquiries to Noah Maye at nmaye@usbr.gov or by phone at 702-293-8095.

    Point(s) of Contact
    Maye, Noah
    (702) 293-8095
    70229384990000
    nmaye@usbr.gov
    Files
    Title
    Posted
    140R3025Q0022_Clauses_and_Provisions.pdf
    The document outlines federal contract terms and conditions for commercial products and services, specifying compliance requirements associated with various Federal Acquisition Regulation (FAR) clauses. Key sections include contractor obligations regarding internal confidentiality agreements, prohibitions on certain telecommunications services, and the necessity for accelerated payments to small business subcontractors. It emphasizes obligations related to compliance with equal opportunity laws, child labor prohibitions, and environmental regulations in procurement processes. Moreover, the document details evaluation criteria for offers, including price, delivery, technical performance, and past compliance. Specific clauses require contractors to certify business status, report executive compensation, and ensure the implementation of ethical practices and rights related to labor. The purpose of the document is to ensure transparency, enforce ethical standards, and promote fair competition within government contracting, especially encouraging participation from small and disadvantaged businesses. The structure includes directive clauses, offeror responsibilities, representations, and certifications aimed at maintaining compliance with statutory requirements throughout the procurement lifecycle.
    140R3025Q0022_Determination_to_Solicit_from_a_Single_Source_Castrol_Redacted.pdf
    The document outlines a determination by the Department of Interior's Bureau of Reclamation to procure oil exclusively from a single source, specifically Castrol Tribol 1100-220 Optigear oil, for the hydro-power equipment at Hoover Dam. The justification for this sole-source procurement is based on the proprietary nature of the oil, which is critical for maintaining operational and maintenance standard compliance. Hoover Dam requires a consistent lubricant to avoid contamination and ensure the reliability of the machinery. The document references federal guidelines (FAR 13.106-1) allowing for single-source solicitation under specific circumstances, such as brand-name necessities when multiple vendors can supply similar products. The vendor's delivery method will ensure the oil is provided in sealed bulk containers, preventing mix-ups with incompatible oils that could lead to operational failures. Market research supports this choice, emphasizing brand compatibility and technical specifications important for equipment functionality. Overall, this procurement highlights the government's adherence to safety and quality standards through strict adherence to established lubricating oil specifications to avert costly maintenance issues and operational downtimes at the facility.
    140R3025Q0022_Statement_of_Work_-_Castrol_Oil_Supply.pdf
    The Hoover Dam is soliciting proposals for the supply and delivery of Castrol Optigear 1100/220 oil, crucial for the lubrication of its high-pressure cylinder-gate hoist mechanisms. The initial order consists of 6 drums (55 gallons each), followed by an additional 19 drums. The contractor must ensure that the oil meets specific brand-name specifications and that all deliveries are made safely and without contamination using qualified personnel. The first delivery is due by February 28, 2025, and the second by October 31, 2025. The Bureau of Reclamation (BOR) will provide support such as parking for delivery trucks and a contact point for coordination. Compliance with security regulations at Hoover Dam is mandatory. The contract emphasizes maintaining the highest quality of oil, adhering to strict specifications, and ensuring safe transportation to the site. This request for proposals reflects the government's ongoing commitment to operational excellence and integrity in managing essential infrastructure.
    140R3025Q0022_TDS_-_Cylinder_Gate_Oil_-_Castrol_1100-220_optigear.pdf
    The Castrol Optigear™ 1100 Range delivers high-performance gear oils designed for extreme pressure conditions in industrial applications. These oils, previously known as the Tribol™ 1100 Range, utilize unique Tribol Gear Oil Additive (TGOA) technology that enhances performance by smoothing surface roughness, minimizing wear, and enabling low friction. This range is particularly suited for maintaining gear systems in heavy-duty operations, such as drilling, due to its excellent wear protection and ability to prevent micro-pitting in pre-damaged gears. The gear oils exhibit significant advantages over conventional oils, including a marked reduction in friction, decreased operational temperatures, and extended service life, which translates into cost savings and improved efficiency. Key characteristics, such as viscosity, flash point, and wear resistance, are rigorously tested to ensure optimal performance. Compatibility with existing petroleum oils is noted, although pre-cleaning is advised to maximize TGOA benefits. As a part of federal and state RFP contexts, the product outlines critical features relevant for applications demanding high reliability and protection, thereby attracting interest from industries seeking advanced lubrication solutions in line with regulatory standards.
    Sol_140R3025Q0022.pdf
    This document outlines a Request for Proposal (RFP) by the Bureau of Reclamation for lubricating oils and greases necessary for the maintenance of a cylinder-gate hoist at the Hoover Dam. The RFP specifies a brand name requirement with two delivery schedules: the first is due on March 6, 2025, for a quantity of six drums, and the second on October 31, 2025, for nineteen drums. Interested parties must submit their quotes via email by February 24, 2025, at 4:00 PM. The document also highlights that the procurement is administered by the Bureau’s Lower Colorado Region office located in Boulder City, Nevada, and is set under unrestricted conditions with a focus on encouraging small businesses, including service-disabled veteran-owned and women-owned enterprises. The document includes various codes and regulatory references such as North American Industry Classification System (NAICS) code 324191. Payment terms and invoicing instructions are specified, alongside necessary contact information for queries. Overall, this RFP demonstrates the government's commitment to sourcing essential operational supplies while leveraging small business participation.
    Lifecycle
    Title
    Type
    Castrol Oil Supply
    Currently viewing
    Combined Synopsis/Solicitation
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