Landscaping and Snow Removal Services, U.S. Embassy Oslo
ID: 19GE5024R0054Type: Presolicitation
Overview

Buyer

STATE, DEPARTMENT OFSTATE, DEPARTMENT OFACQUISITIONS - RPSO FRANKFURTWASHINGTON, DC, 20520, USA

NAICS

Landscaping Services (561730)

PSC

HOUSEKEEPING- LANDSCAPING/GROUNDSKEEPING (S208)

Original Source

https://sam.gov/opp/64e59e99e5cb4a0b88c2161d7f947707/view
Timeline
    Description

    The Department of State is seeking proposals for landscaping and snow removal services for the U.S. Embassy in Oslo, Norway. The procurement aims to establish a firm-fixed-price Indefinite-Delivery Indefinite-Quantity (IDIQ) contract for a one-year term with four optional renewal years, covering essential services such as grass cutting, trimming, weeding, snow removal, and maintenance for embassy facilities. This contract is crucial for maintaining the embassy's grounds and ensuring safety during winter conditions. Interested contractors must submit their proposals electronically by September 16, 2024, at 15:00 hours Central European Summer Time (CEST), with a total estimated contract value of $2 million. For further inquiries, potential bidders can contact Patticha Gruenbeck at GruenbeckP@state.gov or David Machen at machendd@state.gov.

    Point(s) of Contact
    Patticha Gruenbeck
    496975353345
    GruenbeckP@state.gov
    David Machen
    machendd@state.gov
    Files
    Title
    Posted
    19GE5024R0054-0001.pdf
    The American Consulate General in Frankfurt seeks landscaping and snow removal services for the U.S. Embassy in Oslo, Norway. The goal is to procure a contractor for a one-year term, with four optional renewal years. This solicitation outlines a virtual pre-proposal conference and a site visit at the embassy, both scheduled for June 2024. Key dates include the question submission deadline of June 12, 2024, and the proposal submission deadline of July 8, 2024. The landscaping and snow removal services are required under firm-fixed-price (FFP) contracts for each year. The solicitation also emphasizes the need for photo ID and security clearances for attendees of the site visit, with a restriction on the use of recording devices and cameras. Contractors must submit their offers electronically, with a size limitation of 45 MB per email.
    19GE5024R0054-0001 (Signed).pdf
    The American Consulate General in Frankfurt seeks landscaping and snow removal services for the U.S. Embassy in Oslo, Norway. The goal is to procure a contractor for a one-year term, with four optional renewal years. This solicitation outlines a virtual pre-proposal conference and a site visit at the embassy, both scheduled for June 2024. Key dates include the question submission deadline of June 12, 2024, and the proposal submission deadline of July 8, 2024. The landscaping and snow removal services are required under firm-fixed-price contracts for each year, with five different line items. Attendee participation in the site visit is restricted, and attendees are required to register prior to the event.
    19GE5024R0054-0002.pdf
    The document is an amendment to the solicitation 19GE5024R0054 for landscaping and snow removal services at the American Consulate General in Frankfurt, Germany. The amendment, effective July 19, 2024, extends the submission deadline for proposals to August 30, 2024, at 15:00 hours Central European Summer Time. Proposals must be submitted electronically, specifying the subject line as "Proposal 19GE5024R0054," and are limited to a maximum email size of 45 MB. Customized file formats are required for submission, and the government reserves the right to award solely based on the electronic proposals. The amendment maintains that all other terms and conditions of the original solicitation remain unchanged. Key components of the solicitation include the base year and multiple option years, all under firm fixed price (FFP) terms. Participants must acknowledge the amendment to ensure their offers are considered, making it essential for potential contractors to adhere to the specified electronic submission guidelines and deadlines.
    19GE5024R0054-0003.pdf
    The document outlines an amendment to the solicitation and contract (ID 19GE5024R0054) for landscaping and snow removal services at the U.S. Embassy in Oslo, Norway. The amendment reflects changes to the Contract Line Item Numbers (CLINs) to align them with the Price Proposal Breakdown. This contract operates as an Indefinite-Delivery Indefinite-Quantity (IDIQ), encompassing a base year and four optional renewal years, with specified minimum and maximum order values. The firm-fixed-price structure includes all associated costs, such as labor, materials, and insurance, with specific considerations for Value Added Tax (VAT) and Defense Base Act (DBA) insurance requirements. The document highlights that the government does not guarantee the quantities outlined, indicating they are estimates for evaluation. Subcontractor obligations surrounding insurance and indemnification are also addressed, stipulating the contractor's responsibility for potential liabilities. Overall, this amendment ensures adherence to fiscal regulations and establishes a framework for future service agreements under this contract.
    19GE5024R0054-0004.pdf
    This document is an amendment to solicitation number 19GE5024R0054 issued by the American Consulate General in Frankfurt, Germany, for landscaping and snow removal services. The amendment, effective August 23, 2024, modifies specific sections of the solicitation to adjust the Contract Line Item Numbers (CLINs) and update area sizes for the Statement of Work (SOW). The solicitation includes a total of five years for service provision, spanning a base year and four option years, with fixed-price contracts for various services including standard gardening and snow removal, temporary services, value-added tax, and insurance requirements. The document outlines specific tasks such as routine lawn mowing, meadow area maintenance, and detention basin upkeep, with precise measurements and frequency for each task. The contractor is required to maintain a certain cutting height and follow guidelines for grass disposal. The amendment reiterates that all other terms and conditions remain in effect, ensuring clear communication regarding expectations and updates. Overall, this document signifies the government’s transparency and adherence to procurement regulations through structured modifications and clarifications in the contracting process.
    19GE5024R0054-0005.pdf
    The document outlines Amendment No. 0005 to Solicitation No. 19GE5024R0054 issued by the American Consulate General in Frankfurt, Germany. The amendment extends the deadline for proposals submission for the project titled "NOR - Landscaping & Snow Removal" to September 16, 2024, at 15:00 hours Central European Summer Time (CEST). All proposals must be submitted electronically to specific government email addresses, adhering to size limitations and formats specified (MS Word, MS Excel, or PDF). The contract features a total of five line item categories, detailing base and option years, with a firm-fixed price (FFP) structure. It emphasizes that the government might award contracts solely based on the electronic proposals without the necessity for physical submission unless requested. The amendment preserves all remaining terms and conditions of the original solicitation. The document serves as a crucial update for potential contractors, ensuring clarity regarding submission protocols and timelines associated with federal contracting processes.
    19GE5024R0054.pdf
    The U.S. Embassy in Oslo, Norway, seeks a contractor for landscaping and snow removal services. The firm-fixed price, IDIQ contract is for one year, with four one-year options, offering a comprehensive range of gardening and ground maintenance services. These include grass cutting, edging, trimming, weeding, and fertilizing, as well as leaf and debris removal. The contractor must also provide snow removal for specified locations, adhering to local guidelines. Additionally, the contract encompasses temporary additional services for special events and value-added tax (VAT) reimbursement. The estimated total value is $2 million. Contractors must submit their offers by the deadline, including the required documentation, to be considered for this procurement opportunity. The evaluation of proposals will consider factors such as price and compliance with technical specifications. The government reserves the right to award without discussions, based on the initial offers.
    Attachment 1 IRS Form W-14.pdf
    The document is a Certificate of Foreign Contracting Party Receiving Federal Procurement Payments. It's a certification form that needs to be completed by foreign contracting parties receiving payments for federal procurements. It collects information about the foreign contractor, including their identification, addresses, and relevant international agreements. The form also requires the contractor to declare that they meet the requirements for tax exemption under section 5000C and haven't engaged in any transactions to avoid the tax imposed. This section also has to be signed by the foreign contractor or their representative.
    Attachment 2 Instructions to Complete IRS Form W-14.pdf
    The government seeks to procure the completion and submission of Form W-14 by foreign contracting parties receiving federal procurement payments. This form serves multiple purposes. It establishes the contractor's foreign status, claims exemptions from tax withholding based on international agreements or procurement arrangements, and provides crucial information for tax compliance related to federal contracts. The form requires details such as the foreign contracting party's identity, contract specifics, and financial estimates. It mandates a thorough explanation of any changes in circumstances that may impact the accuracy of the provided information. Additionally, it requests certifications under penalty of perjury and acknowledges the procedural obligations associated with Section 5000C of the Internal Revenue Code. Foreign businesses seeking to contract with the government must supply this information within the specified timelines to be considered for eligibility. The process entails a significant amount of recordkeeping and form completion, estimated to take around four hours.
    Attachment 3 Price Proposal Breakdown.xlsx
    The document outlines a Request for Proposal (RFP) for landscaping and snow removal services at the U.S. Embassy in Oslo, detailing a structured price proposal breakdown for multiple contract line item numbers (CLINs) over four years. Key services include standard landscaping, snow removal, and temporary additional services for various embassy facilities: the Chancery and residences of senior diplomats. Each CLIN specifies service frequency on a monthly basis, with additional square meter allowances for extra service needs. The document emphasizes pricing components such as a 25% Value Added Tax (VAT) and Defense Base Act (DBA) insurance, alongside total cost calculations for the base year and subsequent option years. The proposal necessitates clear pricing for each period, reflecting a firm-fixed price structure. This RFP serves not only to procure essential maintenance services for the embassy compounds but also aligns with government procurement processes intended to ensure transparency and competitive bidding. The systematic categorization of service requirements demonstrates the government’s focus on efficient budget allocation and contract management.
    Attachment 3 Price Proposal Breakdown (Updated August 23).xlsx
    The document outlines a Request for Proposal (RFP) for landscaping and snow removal services specifically for the U.S. Embassy in Oslo. It includes a detailed price proposal breakdown for various services across multiple locations, including the Chancery, Chief of Mission Residence (CMR), and Deputy Chief of Mission Residence (DCMR). The RFP is segmented into four option years, featuring standard services for gardening and snow removal on a monthly basis, as well as temporary additional services. Each section includes line item quantities and descriptions, indicating a comprehensive approach to budgeting over several years. The total costs also factor in mandatory expenses such as Value Added Tax (VAT) and Defense Base Act (DBA) insurance, emphasizing the structured financial planning required for federal contracts. The emphasis on detailed pricing for individual services demonstrates the rigorous standards and expectations set for contractors in servicing federal properties.
    Attachment 4 Info Regarding TNCs.pdf
    The document addresses the employment of Third Country Nationals (TCNs) and the requirements for bidders or offerors regarding contractor employees in federal contracts. Bidders must indicate whether they will employ specific categories of workers, including U.S. citizens, individuals hired in the U.S., local nationals, and TCNs, and to specify their numbers. The document clarifies that in Norway, worker's compensation laws are in place for employees, allowing contractors not to purchase Defense Base Act insurance for TCNs covered under local laws. Contractors must affirm their capacity to provide accommodation for TCNs, as required. Essentially, the file outlines compliance and liability considerations related to the employment of TCNs in federal contracting, particularly within the context of existing labor laws in the country of contract performance. This information is crucial for potential contractors in adhering to federal guidelines and ensuring the proper recruitment and management of outsourced employees.
    Attachment 5 NEC Landscaping.pdf
    The primary objective of this procurement is to improve road infrastructure and enhance parking provisions. The focus is on enhancing the road quality and safety of Sørenkedalsveien, Morgenalsveien, and surrounding areas. This involves designing and implementing solutions for traffic flow, including the addition of clear zones, new drainage systems, and cement ponds. The RFP also mentions the need for sports facilities, specifically a basketball court, indicating a multi-faceted approach to urban development. Vendors will need to provide detailed design documents and engineering solutions, with specific attention to tree preservation and protection zones. The required work scope includes site planning, incorporating existing trees into the design, and ensuring compliance with safety regulations. The contract, valued at around $2277, seems to be a fixed-price arrangement. Key dates include an expected project duration of 5.95 weeks, with a submission deadline mentioned as 645, likely referring to a specific time. Evaluation of proposals will likely focus on the technical merit of design solutions, cost-effectiveness, and adherence to environmental and safety guidelines. Overall, this government agency seeks sustainable road improvement solutions, balancing urban development with environmental considerations, and creating a safer, more functional space for the community.
    Attachment 6 Snow Removal.pdf
    The procurement objectives outlined in these files pertain primarily to construction and infrastructure development. The focus is on enhancing the vehicular paving and surface infrastructure in various locations, including roads and streets. The documents contain detailed plans and specifications for these projects. Sheet notes provide clarity on the scope, emphasizing the requirement for durable concrete paving solutions that can withstand high traffic loads. These sheets also refer to specific project sites, such as Sorke Dal Sveien, and provide measurements, indicating the scale of the projects. The procurement is likely to involve multiple work packages, as suggested by the various sheet numbers referenced. Although the exact contract details and timelines are unclear from this excerpt, the files do mention a potential estimated value of the projects, with one note referencing a value of 154.59. It's likely that further details on contract types, values, and timelines would be provided in the full RFP document. Overall, these files serve as a comprehensive overview of the government's plan to upgrade and enhance its road infrastructure, with a focus on the specific locations and requirements for each project. The detailed specifications and site plans would assist vendors in understanding the challenges and scope of work involved.
    Presolicitation Notice 19GE5024R0054.pdf
    Solicitation Letter.pdf
    The U.S. Consulate General's Regional Procurement Support Office seeks proposals for landscaping and snow removal services at the U.S. Embassy in Oslo, Norway. The solicitation envisions a firm fixed-price Indefinite-Delivery Indefinite-Quantity contract. Prospective vendors should attend a pre-proposal conference and optional site visit in May 2024, with proposal submissions due in June. The embassy seeks comprehensive services, including labor, for an undefined contract term. Questions should be directed to the Contract Specialist, with proposals submitted as PDF emails. The primary focus is on efficient, high-quality services, with labor requirements determined by the vendor. Key dates and evaluation criteria are outlined, including a question deadline in late May and proposal submission deadline in mid-June.
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