Q201--Patient Lab Notification System Annual subscriptions Lab Intent to Sole Source
ID: 36C25625Q0571Type: Special Notice
Overview

Buyer

VETERANS AFFAIRS, DEPARTMENT OFVETERANS AFFAIRS, DEPARTMENT OF256-NETWORK CONTRACT OFFICE 16 (36C256)RIDGELAND, MS, 39157, USA

NAICS

Custom Computer Programming Services (541511)

PSC

MEDICAL- GENERAL HEALTH CARE (Q201)

Original Source

https://sam.gov/opp/982459bae4cb435a9f69c76790d4ebe0/view
Timeline
    Description

    The Department of Veterans Affairs (VA) intends to award a Sole Source contract to Clinisys, Inc. for the Patient Lab Notification System, which includes annual subscriptions for lab and x-ray notifications concerning patients at the Michael E. DeBakey VA Medical Center in Houston, Texas. This procurement is based on market research indicating that Clinisys is the only provider capable of delivering the necessary brand-name support, in compliance with Federal Acquisition Regulation (FAR) 6.302-1. The importance of this system lies in its role in enhancing healthcare services for veterans, ensuring timely notifications related to patient lab results. Interested parties must submit their capability statements to the designated VA contact by March 7, 2025, at 4:00 PM Central Time, with further inquiries directed to Contracting Officer Steven A. Berkeley at Steven.berkeley@va.gov.

    Point(s) of Contact
    Steven A. BerkeleyContracting Officer
    Steven.berkeley@va.gov
    Steven.berkeley@va.gov
    Files
    Title
    Posted
    36C25625Q0571.docx
    The Department of Veterans Affairs (VA) has issued a Special Notice for an Intent to Sole Source regarding the Patient Lab Notification System. The solicitation number for this request is 36C25625Q0571, with a response deadline set for March 7, 2025, at 4:00 PM Central Time. The contracting office is located in Houston, Texas, specifically at Network Contracting Office 16. The key point of contact is Contracting Officer Steven A. Berkeley, reachable via the provided email. This notice indicates the VA's intent to procure this lab notification system exclusively, which possibly underscores the critical nature of the service. Recovery Act funds are not applicable to this procurement, and additional details can be found in the attached document referenced in the notice. This announcement forms part of the federal government's ongoing procurement activities aimed at enhancing healthcare services for veterans.
    NOI to Sole Source _ Patient Lab Notification System.pdf
    The Department of Veterans Affairs (VA) intends to award a Sole Source contract to Clinisys, Inc. for software support related to existing equipment at the Michael E. DeBakey VA Medical Center in Houston, Texas. This decision arises from initial market research indicating that only Clinisys can provide the needed brand-name support, complying with Federal Acquisition Regulation (FAR) 6.302-1. The contract will cover annual subscriptions for lab and x-ray notifications concerning patients. This notice is not a request for competitive proposals, and any interested parties must demonstrate their capability to meet the requirements by submitting information to a designated VA contact by the specified deadline. Responding firms must detail their business status and provide authorization from Clinisys, Inc. if they are non-original equipment manufacturers (OEM). The VA retains sole discretion concerning the decision to compete this requirement, highlighting the importance of maintaining accountability and efficiency in its contracting processes.
    Similar Opportunities
    6550--Lab Testing Services - (HIV/HCV/HPV/On)
    Buyer not available
    The Department of Veterans Affairs is seeking to negotiate a sole-source contract with Roche Diagnostics Corporation for lab testing services related to HIV, HCV, and HPV at the Corporal Michael J. Crescenz VA Medical Center. The contractor will be responsible for providing FDA-approved laboratory systems, instruments, maintenance, and consumables necessary for clinical testing, including a fully automated PCR testing platform with advanced features for real-time detection and minimal maintenance. This procurement is crucial for ensuring the delivery of quality healthcare services to veterans through efficient laboratory solutions. Interested parties must express their interest or submit capabilities by February 13, 2025, and can contact Contract Specialist Yazmin Alvarez at yazmin.alvarez@va.gov or 302-944-2511 x5202 for further information.
    Q301--Notice of Intent to Sole Source - Cytogenetic Lab Testing
    Buyer not available
    The Department of Veterans Affairs (VA) intends to negotiate a sole source contract with the University of Wisconsin System State Laboratory of Hygiene for cytogenetic laboratory testing services at the William S. Middleton VA Hospital in Madison, WI. This firm-fixed-price contract, lasting five years, will encompass key services such as specimen preparation, transportation, analytical testing, and reporting, while adhering to safety and quality standards set by the Clinical Laboratory Improvement Amendments (CLIA). The contract is crucial for providing specialized medical testing services that enhance patient care for veterans. Interested parties may submit their capabilities by March 6, 2025, and should direct inquiries to Contract Specialist Donald St. Onge at donald.st.onge@va.gov or by phone at 414-844-4828.
    J065--Award Notice- Cepheid Lab Analyzers Service VISN
    Buyer not available
    The Department of Veterans Affairs is awarding a sole-source contract for the maintenance and support of Cepheid laboratory analyzers within Veterans Integrated Service Network (VISN) 23. This contract, valued at $439,785, encompasses essential technical support services, including 24/7 phone assistance, on-site responses within two days, next-day system swaps, and coverage for all labor and parts, ensuring the operational accuracy and safety of critical medical equipment. The awardee, Cepheid, is the only authorized provider for servicing this specific equipment, as confirmed by market research, which indicated no alternative vendors could meet the specialized service requirements. Interested parties can reach out to Contracting Specialist Jennifer Watkins-Schoenig at Jennifer.watkins-schoenig@va.gov or by phone at 319-688-3631, with responses accepted until March 4, 2025, at 4:00 PM Central Time.
    6640--Notice of Intent to Award A Sole Source Contract to Roche Diagnostics Corporation for Roche Instrument Consumables and Reagents for the Hudson Valley VAMC.
    Buyer not available
    The Department of Veterans Affairs intends to award a sole source contract to Roche Diagnostics Corporation for the provision of instrument consumables and reagents necessary for the Hudson Valley VA Medical Center's Histology Department. This procurement aims to supply essential antibodies and detection kits that are currently lacking, which are critical for clinical diagnosis and will help reduce the facility's reliance on costly outsourced diagnostic services. The contract will be established for a base period with four additional option years, and interested parties may submit expressions of interest and capability information to the contracting officer, Jonatan Rondon, at jonatan.rondon@va.gov by March 6, 2025. This notice does not constitute a request for proposals or quotes, and the decision to not pursue competitive procurement is at the government's discretion.
    Intent to Sole Source: Clinical and Administrative Terminology Management
    Buyer not available
    The Department of Veterans Affairs (VA) intends to sole source a contract to Clinical Architecture, LLC for the provision of Symedical Core User Subscription services, aimed at supporting the Knowledge Based Systems Terminology Team (KBST) in managing clinical and administrative terminology. This procurement is essential for fulfilling specific operational needs within the VA, leveraging the unique capabilities of the selected vendor under the authority of 41 USC §3204(a)(1). Interested parties may respond for market research purposes, although this is not a Request for Proposals, and the government will not bear any costs associated with responses. The deadline for responses is set for March 7, 2025, and inquiries can be directed to William Milline or Cristine Carmody via their respective email addresses.
    J065--ME-Abbott EnSite and Claris annual PM services POP B+2: 03/07/2025-03/06/2028 CS: Alan Perez
    Buyer not available
    The Department of Veterans Affairs (VA) is seeking to award a sole-source contract to Abbott Laboratories for annual preventive maintenance and technical support services for Abbott EnSite and Claris systems at the Puget Sound VA Medical Center. This contract, valued at up to $5 million, is justified under federal regulations due to Abbott's status as the original equipment manufacturer (OEM), which necessitates specialized services that comply with OEM specifications. The procurement process will not solicit competitive quotes, and communication will be limited to negotiations with Abbott following the close of the notification. Interested vendors must submit a capabilities statement to demonstrate their qualifications by contacting Alan C. Perez at Alan.Perez@va.gov.
    J065--CTX 4J Telemetry Expansion Sole Source Notice
    Buyer not available
    The Department of Veterans Affairs is issuing a Sole Source Notice for the CTX 4J Telemetry Expansion, aimed at enhancing telemetry capabilities at the Olin E. Teague Veterans’ Medical Center. The procurement involves $42,707 for parts and services from Nihon Koden, specifically for cable pulling and antenna installation to integrate with the existing telemetry system. This initiative is crucial for ensuring proper patient monitoring and system reliability, as it requires original equipment manufacturer (OEM) components to maintain compatibility. Interested parties can reach out to Contracting Officer Rafael Rodriguez at Rafael.Rodriguez2@va.gov or by phone at 787-781-8700, with a response deadline set for March 5, 2025.
    J065--Notice of Intent to Sole Source VitelNet IS Importer Services
    Buyer not available
    The Department of Veterans Affairs intends to award a sole-source contract to VitelNet for IS Importer Services, which are critical for ensuring timely medical care to veterans. This procurement, categorized under NAICS code 541519, aims to maintain the uninterrupted functioning of essential systems, with a contract structure that includes a one-year base period and four optional renewal years. The announcement serves as a notice of intent rather than a request for proposals, allowing interested entities to express their capability to provide similar services by the deadline of March 7, 2025. For further inquiries, interested parties may contact Contract Specialist Bruce Lundvall at bruce.lundvall@va.gov or by phone at 916-923-4549.
    36C255-25-AP-0995 MiPACS Software Service & Support for VHA VISN 15
    Buyer not available
    The Department of Veterans Affairs, specifically the Network Contracting Office 15, is seeking to procure service and support for MiPACS software under the solicitation number 36C255-25-AP-0995. This opportunity is designated as a sole source contract to Four Points Technology, LLC, due to the proprietary nature of certain software components, in accordance with FAR Part 13.5. The MiPACS software is critical for the Veterans Health Administration (VHA) within VISN 15, ensuring effective management and support of imaging services. Interested parties can direct inquiries to Teresa Cabanting at teresa.cabanting@va.gov or by phone at 913-946-1976, as this notice does not request quotes and emphasizes the government's discretion in not opening the procurement to competition.
    J065--Biosense Webster Service Agreement | Base 1 OY Intent to Sole Source
    Buyer not available
    The Department of Veterans Affairs (VA) intends to negotiate a sole source, Firm-Fixed Price Contract for a service agreement related to the Carto3 system with Biosense Webster, located in Diamond Bar, CA. This procurement aims to secure essential medical technology support for the Cincinnati VA facility, reflecting the specific needs of the Veterans Health Administration. The service agreement is crucial for maintaining and repairing medical equipment, ensuring that the VA can provide high-quality care to veterans. Responses to the official solicitation number 36C25025Q0354 are due by March 7, 2025, at 08:00 a.m. Eastern Time, and interested contractors can submit their capabilities statements to the contracting officer, Christopher T. Council, via email at Christopher.Council@va.gov.