J023--Intent to Sole Source Pharmacy Compounding Trailer Services
ID: 36C24825Q0024Type: Special Notice
Overview

Buyer

VETERANS AFFAIRS, DEPARTMENT OFVETERANS AFFAIRS, DEPARTMENT OF248-NETWORK CONTRACT OFFICE 8 (36C248)TAMPA, FL, 33637, USA

NAICS

Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance (811310)

PSC

MAINT/REPAIR/REBUILD OF EQUIPMENT- GROUND EFFECT VEHICLES, MOTOR VEHICLES, TRAILERS, AND CYCLES (J023)

Original Source

https://sam.gov/opp/8f0e264479804e47b2a4cfa65ac6c1d1/view
Timeline
    Description

    The Department of Veterans Affairs, specifically the Network Contracting Office 8 (NCO 8), intends to award a sole source contract to Germfree Laboratories, LLC for specialized maintenance and support services for the Germgree Pharmacy compounding trailer. The procurement aims to ensure scheduled maintenance, repairs, software updates, and unlimited on-demand service visits, as Germfree is the only authorized dealer capable of servicing this proprietary equipment, which is critical for compounding chemotherapy medications. The total estimated cost for the contract is $219,675, covering one base year and two optional renewal years, with responses to the notice due by noon on November 8, 2024. Interested parties may submit capability statements via email to Contract Specialist William Penhallegon at william.penhallegon@va.gov.

    Point(s) of Contact
    William PenhallegonContract Specialist
    727-398-6661 Ext 10082
    william.penhallegon@va.gov
    Files
    Title
    Posted
    36C24825Q0024.docx
    The Department of Veterans Affairs' Network Contracting Office 8 (NCO 8) intends to award a sole source contract to Germfree Laboratories, LLC for specialized maintenance and support services for the Germgree Pharmacy compounding trailer. This decision is based on FAR 13.106-1(b)(1), indicating that no other vendor can meet the requirements due to their unique capabilities. The contract will cover scheduled maintenance, repairs, software updates, and include unlimited on-demand service visits and 24-hour support, as Germfree is the only authorized dealer for this equipment. The procurement will span one base year with two optional renewal years. This notice serves to fulfill the obligation to publicize this contract action without inviting competitive bids, although interested parties may submit capability statements. Responses are due by noon on November 8, 2024. This document highlights the government's initiative for a transparent process in sole-source contracting while ensuring the continued operability of critical medical equipment.
    P03 - SINGLE SOURCE JUSTIFICATION.pdf
    The document provides justification for a single-source procurement by the Department of Veterans Affairs for maintenance services on a proprietary pharmacy compounding trailer owned by Germfree Labs. It outlines a contract plan with a total estimated cost of $219,675 for three service periods: a base year and two one-year options. The need for this single-source acquisition arises from the unique characteristics of the Germfree trailer, which can only be serviced by Germfree Labs, ensuring compliance and operational efficiency for compounding chemotherapy medications. Market research corroborated that no other vendor can offer on-site maintenance due to the equipment's proprietary nature. The contracting officer certifies that this procurement aligns with federal acquisition regulations (FAR 13.106-1) and is necessary to mitigate potential service disruptions in critical pharmacy operations. The document emphasizes the importance of having a solid service agreement in place to prevent any future complications in medication compounding.
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    J023--Intent to Sole Source Pharmacy Compounding Trailer Services
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