12905B24Q0252 – USDA ARS PWA CFRF Pomeroy WA Install HVAC in Drying Shed
ID: 12905B24Q0252Type: Solicitation
Overview

Buyer

AGRICULTURE, DEPARTMENT OFAGRICULTURAL RESEARCH SERVICEUSDA ARS PWA AAO ACQ/PER PROPALBANY, CA, 94710, USA

NAICS

Plumbing, Heating, and Air-Conditioning Contractors (238220)

PSC

INSTALLATION OF EQUIPMENT- PLUMBING, HEATING, AND WASTE DISPOSAL EQUIPMENT (N045)

Set Aside

Total Small Business Set-Aside (FAR 19.5) (SBA)

Original Source

https://sam.gov/opp/74169fd48cc041a38ad63610a20f2aa3/view
Timeline
    Description

    The Department of Agriculture, specifically the Agricultural Research Service (ARS), is seeking qualified contractors for the installation of an HVAC system in the drying shed at its facility in Pomeroy, Washington, under solicitation number 12905B24Q0252. The project, estimated to cost less than $25,000, requires the contractor to provide all necessary labor, materials, and equipment for the installation, which must be completed within 60 days of receiving a Notice to Proceed. This procurement is crucial for maintaining optimal environmental conditions for research activities, emphasizing compliance with federal safety and energy efficiency standards. Interested contractors must submit their proposals by 5:00 p.m. Pacific Time on September 16, 2024, and can direct inquiries to Theodore Blume at the USDA via email at Theodore.Blume@usda.gov.

    Point(s) of Contact
    Theodore Blume
    Theodore.Blume@usda.gov
    Files
    Title
    Posted
    12905B24Q0252 with T-n-Cs and Attach I - II.pdf
    This document outlines a Request for Quotation (RFQ) for the installation of an HVAC system at USDA-ARS PWA in Pomeroy, WA, under solicitation number 12905B24Q0252. The project, estimated to cost less than $25,000, requires the contractor to provide all labor, materials, and equipment necessary for installation within 60 days of receiving a Notice to Proceed. Specific equipment such as a Carrier heat pump, air handler, electric heat strip, and ductwork must be installed according to provided specifications. Bid guarantees are mandated for quotes over $150,000, while biobased products are encouraged for use as part of sustainable practices. The contractor must also ensure compliance with various federal regulations and standards, including safety, environmental, and energy efficiency standards. The importance of timely submission of quotes by September 16, 2024, is emphasized, along with provisions regarding inspection and acceptance of completed work. The document serves as both a solicitation for proposals and a guide for compliance with federal requirements in the government contracting process.
    Attachment III - ARS-371 - CONSTRUCTION PROGRESS AND PAYMENT SCHEDULE.pdf
    The USDA Agricultural Research Service requires contractors to submit a Construction Progress and Payment Schedule, Form ARS-371, within 14 days after receiving the Notice to Proceed. This form is essential for tracking project milestones and financials, even if no partial payments are requested. Contractors must complete details such as the contract number, total amount, calendar days, starting and completion dates, project specifics, and contractor information. The schedule includes sections for breaking down work by value and percentage, indicating the start and completion dates for each branch of work. The final completion date must align with the overall project timeline. A signed copy of the approved form is necessary for payment requests, ensuring accountability and compliance throughout the project lifecycle. The document emphasizes the structured approach of federal contracts and grant management, facilitating oversight and proper execution in alignment with USDA standards.
    Attachment IV - ARS-372 - CONTRACTORS REQUEST FOR PAYMENT TRANSMITTAL.pdf
    The document pertains to a Contractor's Request for Payment Transmittal, outlining the necessary details for contractors to claim progress payments under a federal contract. It lists items essential for the payment request, including the original contract amount, change orders, total adjusted contract prices, work completed, and materials stored on-site. The form requires contractors to certify that payments to subcontractors have been made and that the request aligns with the contract specifications. Key signatories include the contractor's representative, a recommended payment approver, and a concurring official, confirming the legitimacy of the request. This structured approach aims to ensure transparency and compliance with federal regulations governing payment distributions, further emphasizing the importance of proper documentation in federal grants and RFP processes. Overall, the document serves to facilitate the financial management of contracted projects while ensuring accountability in disbursements.
    Attachment V - Contractor RFI FORM.pdf
    This document is a Request for Information (RFI) related to a government project, aimed at soliciting clarifications and questions from potential contractors. It emphasizes the need for contractors to review all relevant solicitation documents thoroughly before submitting inquiries. Contractors must specify the exact sections and references when asking questions, ensuring timely responses from the government. The RFI includes space for details such as the project number, title, location, required information, and the submission contact details, which must include a designated email format for clarity. Additionally, a reminder highlights the importance of contractors retrieving and acknowledging all amendments to the RFI. This structured communication ensures that contractors are well-informed and can engage effectively in the procurement process, reflecting a systematic approach typical in government RFPs and grants.
    Attachment VI - Past Performance Questionnaire (PPQ).doc
    The document outlines the Past Performance Questionnaire (PPQ) process as part of Request For Proposal (RFP) # 12905B2XXXXXX from USDA-ARS-PWA in Pullman, WA. Contractors are required to complete initial sections of the PPQ and send it to their clients for feedback about the contractor's performance on specific projects. This includes client information, project details, descriptions of services provided, personnel assignments, and contact information. The form consists of two sections; Section 1 is completed by the contractor, and Section 2 requires the client to assess the overall and contractual performance, quality of work, schedule adherence, cost performance, proactive risk management, and future engagement intentions. A vital aspect of this questionnaire is the deadline for submission to expedite responses and gather assessments crucial for RFP evaluations. The PPQ serves a key purpose in evaluating contractor performance, aligning with government RFP processes. It aims to ensure accountability and quality in services provided, ultimately influencing contract awards based on demonstrated efficacy and client satisfaction.
    Fraud Warning to Contractors.pdf
    The Office of Inspector General for the U.S. Department of the Interior (DOI) has issued a warning regarding a scam involving spoofed emails from fraudsters impersonating senior DOI officials. These scammers solicit Requests for Quotations (RFQs) for electronic devices using fake email addresses that closely resemble legitimate government domains but possess non-government extensions. Businesses responding to these fraudulent RFQs are misled into shipping products to commercial addresses and submitting invoices, which are ultimately rejected, as the government has no record of these transactions. The document advises companies to verify RFQs and shipping information through reliable, official government sources, urging them to examine email headers and confirm legitimate government domains. Individuals aware of such scams or other violations are encouraged to report to the OIG Hotline. This warning is crucial in protecting businesses against fraudulent procurement practices that exploit the federal contracting process.
    HVAC SOW.pdf
    The USDA's Central Ferry Research Farm requires the construction of a new drying shed with a sophisticated HVAC system. This system must be capable of maintaining a controlled atmosphere to protect hand-harvested crops from extreme temperature and humidity fluctuations. The scope involves installing a 4-ton heat pump package, ductwork, and electrical components, adhering to strict manufacturer guidelines and state/federal regulations. The project contact details are provided, emphasizing the importance of a site visit for full scope understanding, with change orders requiring prior approval.
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