Air Filters and Delivery to BARC Facilities
ID: 12505B24Q0359Type: Combined Synopsis/Solicitation
Overview

Buyer

AGRICULTURE, DEPARTMENT OFAGRICULTURAL RESEARCH SERVICEUSDA ARS MWA AAO ACQ/PER PROPPEORIA, IL, 61604, USA

NAICS

Industrial and Commercial Fan and Blower and Air Purification Equipment Manufacturing (333413)

PSC

REFRIGERATION AND AIR CONDITIONING COMPONENTS (4130)

Set Aside

Total Small Business Set-Aside (FAR 19.5) (SBA)

Original Source

https://sam.gov/opp/6b738eb3c13f4f54be4caf86c4676980/view
Timeline
    Description

    The Department of Agriculture, specifically the Agricultural Research Service, is seeking quotes for the procurement of air filters to be delivered to the Beltsville Agricultural Research Center (BARC) in Maryland. The requirement includes MERV 10 pleated air filters, which are essential for maintaining the efficiency of the HVAC systems across multiple buildings on the BARC campus, with deliveries scheduled quarterly. This procurement is critical for ensuring air quality and operational standards at the research facilities. Interested contractors must submit their quotes electronically by 2:00 PM Central Time on September 17, 2024, and should direct inquiries to Jeff Kathman at jeffery.kathman@usda.gov or by phone at 515-667-0841.

    Point(s) of Contact
    Jeff Kathman
    (515) 667-0841
    jeffery.kathman@usda.gov
    Files
    Title
    Posted
    Air Filters -6-10-2024-SOW .pdf
    The United States Department of Agriculture’s Beltsville Agricultural Research Center (BARC) is releasing a Statement of Work to procure air filters for its campus HVAC systems. This project, referenced under a specific project number, entails the purchase and delivery of MERV 10 pleated air filters, critical for maintaining efficient heating, ventilation, and air conditioning throughout BARC buildings. The filters will be delivered quarterly—during January, April, July, and October—according to detailed specifications for multiple buildings on the campus. Each delivery must be organized by specific quantities and dimensions of filters, and boxes must be tagged and described for targeted buildings. The contractor is required to provide advance notice for delivery schedules and coordinate with the designated Government Technical Representative. This procurement is essential for ensuring air quality and functionality of HVAC systems, reflecting the government’s commitment to maintaining operational standards at its research facilities.
    Provisions and Clauses - Air Filters.pdf
    The document serves as a guideline for Solicitation 12505B24Q0360, outlining the federal contract clauses and provisions applicable to commercial products and services. It stipulates mandatory compliance by contractors with numerous clauses from the Federal Acquisition Regulation (FAR), which encompass areas such as contractor ethics, equal opportunity, small business utilization, and labor standards. The solicitation emphasizes the need for compliance with statutory requirements like the Buy American Act and prohibits contracting with firms implicated in various legal and operational misconduct, including engaging with certain foreign companies. It also highlights the importance of maintaining accurate representations and certifications regarding business characteristics and affiliations. Additionally, the document details the evaluation criteria for contract awards, focusing on price and adherence to technical requirements, and outlines procedures for contract closeout and inspections. In essence, this solicitation establishes the framework and compliance requirements necessary for contractors engaging with federal government projects.
    Questions and Answers Amendment 0001 - Air Filters 12505B24Q0359.pdf
    The document pertains to a federal Request for Proposals (RFP) amendment regarding the supply of air filters for various buildings at the Beltsville Agricultural Research Center (BARC) in Maryland. Key clarifications include specific dimensions for filters needed in different buildings, with allowances for MERV 11 filters as substitutes for MERV 10. The amendment states that all deliveries must be individually marked for each building and transported via hardcart or pallet jack, rather than delivered to a central location for redistribution. The delivery schedule is flexible, with no requirement for quarterly deliveries; rather, guidance will be provided after contract award. Additionally, the amendment clarifies that the proposal is for filters only, making it the first dedicated contract of its kind. This aims to ensure precise compliance with the requirements while facilitating organized delivery and installation of air filtration systems critical for maintaining air quality in the specified research facilities.
    SF 30 - 12505B24Q0359 Amendment 0001.pdf
    This document concerns the amendment of a solicitation referenced as ARS-12505B, specifically Amendment No. 1, which outlines several key changes pertinent to the bidding process for a contract. The primary updates include the addition of questions and answers regarding the solicitation and an updated period of performance now set from September 23, 2024, to December 23, 2024. The document emphasizes the importance of contractors acknowledging receipt of the amendment, stating that failure to do so may result in the rejection of their proposals. Additionally, it outlines the methods available for acknowledgment and indicates that all other terms and conditions of the original solicitation remain unchanged. The amendment is issued by the USDA ARS in Peoria, Illinois, and is aimed at ensuring clarity and compliance within the procurement process, which is a critical aspect of government contracting. Overall, the document serves to inform potential contractors of necessary updates and maintains structure and order in the solicitation procedure.
    Lifecycle
    Title
    Type
    Air Filters and Delivery to BARC Facilities
    Currently viewing
    Combined Synopsis/Solicitation
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