Air National Guard Readiness Center Video Teleconference Support
ID: FA286025RANGRCType: Sources Sought
Overview

Buyer

DEPT OF DEFENSEDEPT OF THE AIR FORCEFA2860 316 CONS PKJB ANDREWS, MD, 20762-7001, USA

NAICS

Audio and Video Equipment Manufacturing (334310)

Original Source

https://sam.gov/opp/d2c6baa6bc5543e6977e37fd6a008401/view
Timeline
    Description

    The Department of Defense, through the 316th Contracting Squadron, is seeking qualified contractors to provide Video Teleconference (VTC) support services for the Air National Guard Readiness Center at Joint Base Andrews, Maryland. The procurement aims to ensure reliable and high-quality audio/visual and VTC support, requiring contractors to maintain a minimum of 95% system availability, execute quality control plans, and support 24/7 operations during national events. This opportunity is crucial for facilitating joint operations and communication within military contexts. Interested vendors must submit their capability statements by May 19, 2025, and can contact Dennis Early at dennis.early.2@us.af.mil or 240-612-5683 for further information.

    Point(s) of Contact
    Dennis Early
    (240) 612-5683
    dennis.early.2@us.af.mil
    Files
    Title
    Posted
    Sources Sought-ANGRC VTC Support.pdf
    The 316th Contracting Squadron is soliciting information from contractors to provide Audio Visual and Video Teleconferencing (VTC) support services for the Air National Guard Readiness Center at Joint Base Andrews. This request serves as a market research tool to assess potential vendors and is not a formal solicitation, encouraging interested contractors to submit their capability statements by May 19, 2025. The period of performance is a base contract plus four option years, requiring Top Secret clearance and access to military installations. Responses must include company details, identification of business size, organizational structure, and a strategy for subcontracting if relevant. The document stresses the importance of protecting proprietary data and outlines restrictions on the format and size of submissions. This sources sought notice indicates the government's intent to evaluate industry capabilities to inform future procurement strategies, though it does not guarantee a contract award. All submitted information will become government property, emphasizing the non-binding nature of the notice. For further details, contractors may refer to the attached draft Performance Work Statement.
    VTC Support-003_PWS (316).pdf
    The document outlines a Performance Work Statement (PWS) for Video Teleconferencing (VTC) support services at the Air National Guard Readiness Center, Joint Base Andrews, MD. The contractor is required to provide all necessary personnel, equipment, tools, and services to support the A/V and VTC systems, ensuring adherence to applicable laws and standards. The contract includes a base period of 12 months with four optional yearly extensions. Requirements include maintaining a minimum of 95% availability for VTC systems, executing quality control plans, and managing daily operations, ensuring training for users, and supporting 24/7 operations during national events. Security requirements mandate U.S. citizenship, background checks, and compliance with DOD policies concerning classified information and communication security. The contractor must also handle all hardware and software support, including maintenance, troubleshooting, and personnel training. The overarching purpose of the PWS is to ensure reliable, high-quality A/V and VTC support for joint operations. The document serves as a detailed guideline for the bidding process, ensuring contractors understand performance expectations and compliance with government standards.
    Lifecycle
    Title
    Type
    Air National Guard Readiness Center Video Teleconference Support
    Currently viewing
    Sources Sought
    Similar Opportunities
    48 OSS Audio Visual Tech Upgrade
    Dept Of Defense
    The Department of Defense, through the Department of the Air Force, is seeking proposals for an Audio Visual Tech Upgrade for the 48th Operations Support Squadron (OSS) at RAF Lakenheath, UK. The project aims to enhance the audio and visual capabilities in the OG Conference Room and SEC Auditorium, enabling secure video teleconferencing (VTC) for high-visibility events and international exercises, which are currently hampered by inadequate systems. Contractors will be responsible for providing all necessary management, equipment, and labor to engineer, furnish, install, and test a secure IP VTC system, with key deliverables including echo-free audio, hidden cabling, and user training. Interested parties must submit their quotes by January 12, 2026, and can direct inquiries to 2d Lt Logan Villanueva at logan.villanueva.3@us.af.mil or SrA Veronica Batista Velez at veronica.batistavelez@us.af.mil.
    J059--Audio Visual Preventative Maintenance
    Veterans Affairs, Department Of
    The Department of Veterans Affairs is seeking a contractor for the sole source procurement of preventative and unscheduled maintenance for the Audio/Visual (A/V) system located at the Martinsburg Office of Emergency Management. The primary objective is to ensure the functionality and reliability of the A/V system across three conference rooms (208, 212, and 221) through a structured preventative maintenance cycle, which includes inspections, firmware updates, and troubleshooting support. This A/V system is critical for displaying situational awareness information during emergencies, and the original installer, Colossal Contracting LLC, possesses the proprietary knowledge and warranties necessary for its maintenance. The contract, identified by solicitation number 36C24526Q0176, will be a firm fixed-price agreement for one base year, with an anticipated performance period from February 15, 2026, to February 14, 2027. Interested parties can reach out to Cassie White at cassie.white@va.gov for further information.
    Base Telecommunications Services, Dover AFB
    Dept Of Defense
    The Department of Defense, specifically the 436th Contracting Squadron at Dover Air Force Base, is seeking small business contractors to provide comprehensive telecommunications services. The contractor will be responsible for ensuring the availability and maintenance of the Base Telecommunications System (BTS), which includes managing an Avaya LSC, IX Voicemail, Sonus Session Border Controllers, and both outside and inside plant systems, with a requirement for 24/7 operational support. This opportunity is critical for maintaining effective communication capabilities essential to the mission of the 436 Communication Squadron. Interested parties should contact Justin Bordalo at justin.bordalo@us.af.mil or Angela Nartowicz at angela.nartowicz.1@us.af.mil for further details, and are encouraged to review the attached Performance Work Statement for specific requirements and responsibilities.
    Video Conference Rooms
    Treasury, Department Of The
    The Department of the Treasury, specifically the Internal Revenue Service (IRS), is seeking qualified contractors to provide maintenance and support for video conferencing (VC) equipment across its existing and future VC rooms. The procurement aims to ensure operational integrity through managed support services, including maintenance of current systems and installation of new equipment, as the IRS anticipates a total of 557 VC rooms (377 existing and 180 projected). This opportunity is crucial for enhancing communication and collaboration within the agency, with an anticipated Request for Proposal (RFP) to be issued in the second quarter of FY26. Interested vendors must submit their responses to Contracting Officer Jillian Staskin at jillian.n.staskin@irs.gov by December 18, 2025, at 12:00 PM EST, adhering to the specified submission guidelines.
    Procurement request for Voice Over Internet Protocol (VOIP) Support Services.
    Dept Of Defense
    The Department of Defense, specifically the Naval Surface Warfare Center Carderock Division (NSWCCD), is soliciting quotes for Voice Over Internet Protocol (VOIP) Support Services, with a focus on upgrading and integrating a new Cisco VOIP solution at its facilities in Bethesda, Maryland. The procurement is set aside for Women-Owned Small Businesses (WOSB) and aims to provide comprehensive engineering support, including configuration, deployment, and sustainment of the VOIP system, which is critical for modernizing communication infrastructure across multiple sites. Interested contractors must submit their quotes by January 7, 2026, following a site visit scheduled for December 9, 2025, and can direct inquiries to Christopher C. Rolince at christopher.c.rolince.civ@us.navy.mil or by phone at 757-513-7247.
    GCTC IV Extension J&A
    Dept Of Defense
    The Department of Defense, specifically the Department of the Army, is seeking contractors for the GCTC IV Extension J&A, which involves providing mission-critical IT communications infrastructure and services. The procurement aims to support the Product Lead for Defense-Wide Transmission Systems and the Project Manager for Defense Communications Transmission Systems, particularly in aiding U.S. Special Operations military forces in the global war on terrorism through various services such as program management, system engineering support, and operations maintenance. This opportunity underscores the importance of maintaining robust IT systems for military operations, ensuring effective communication and infrastructure. Interested parties can reach out to Mariah Ross at mariah.m.ross.civ@army.mil or Shelly A. Hitt at shelly.a.hitt.civ@army.mil for further details.
    Voice over Internet Protocol (VoIP) Telephone System Modernization
    Dept Of Defense
    The Department of Defense, specifically the Department of the Air Force, is seeking contractors for the modernization of its Voice over Internet Protocol (VoIP) Telephone System. This procurement aims to enhance the existing telecommunications infrastructure, ensuring improved communication capabilities within the Air Force. The modernization of the VoIP system is critical for maintaining efficient and reliable communication, which is essential for operational effectiveness. Interested parties can reach out to Ashley Bevins at ashley.bevins@us.af.mil for further details regarding the procurement process.
    VIDEO OPERATIONS CENTER INFRASTRUCTURE LICENSING AND MAINTENANCE
    Homeland Security, Department Of
    The Department of Homeland Security, specifically the Federal Emergency Management Agency (FEMA), is seeking to procure software licensing and maintenance services for the Video Operations Center (VOC) infrastructure, which currently utilizes the Poly/HP Clariti solution. The primary objectives of this procurement include ensuring security through centralized equipment patching, supporting ongoing mission needs for Video Teleconferencing (VTC) communications, and maintaining the infrastructure to guarantee service uptime. This procurement is critical for enabling effective collaboration across various platforms, including Zoom and Microsoft Teams. Interested vendors can contact Karen Wilson at karen.wilson@fema.dhs.gov or by phone at 202-577-2570 for further details.
    Luke Air Force Base 2026 Air Show - Video Screen Services
    Dept Of Defense
    The Department of Defense is soliciting proposals for video screen services for the Luke Air Force Base 2026 Air Show, with the contract managed by the 56th Fighter Wing. The selected vendor will be responsible for the setup, operation, and removal of high-resolution video screens from March 18 to March 23, 2026, ensuring optimal visibility and technical support throughout the event. This procurement is crucial for enhancing the visual experience of attendees at the air show, which is a significant public relations event for the Air Force. Interested small businesses must submit their quotes by January 5, 2026, at 1500 EST, and should direct inquiries to the primary contact, 2d Lt Jalen Johnson, at jalen.johnson.17@us.af.mil or 623-856-2730. The total contract value is estimated at up to $40 million, contingent upon available funding.
    Aiphone Technical and Maintenance Support
    Veterans Affairs, Department Of
    The Department of Veterans Affairs is seeking qualified contractors to provide technical and maintenance support for the Aiphone System at the Quantico facility in Virginia. The procurement aims to ensure 24/7 support, maintenance, and repair services to uphold a safe and secure workplace for employees, which is critical for the effective delivery of IT services to Veterans. The Aiphone System is integral to the facility's operations, as it supports the Information Management/Information Technology systems that are vital for processing data essential to Veterans' benefits and services. Interested parties can contact Michael Stevens at michael.stevens5@va.gov or call 202-876-7185 for further details regarding this opportunity.