W075--Mail Meter Lease
ID: 36C25925Q0416Type: Combined Synopsis/Solicitation
Overview

Buyer

VETERANS AFFAIRS, DEPARTMENT OFVETERANS AFFAIRS, DEPARTMENT OFNETWORK CONTRACT OFFICE 19 (36C259)Greenwood Village, CO, 80111, USA

NAICS

Office Machinery and Equipment Rental and Leasing (532420)

PSC

LEASE OR RENTAL OF EQUIPMENT- OFFICE SUPPLIES AND DEVICES (W075)

Original Source

https://sam.gov/opp/3490b04bff72480f9e1e66c0524d2152/view
Timeline
    Description

    The Department of Veterans Affairs, specifically the Network Contract Office 19, is seeking qualified vendors to lease a USPS-based Integrated Mailing System for its Health Care for Homeless Veterans program and other administrative functions. The procurement includes the lease of the mail meter machine, along with training and maintenance services for a five-year period starting July 2, 2025, and requires the system to process up to 45 letters per minute while accommodating various envelope sizes. This initiative is crucial for enhancing the efficiency of mail processing within the VA, which currently handles an average of 55 items monthly, valued at approximately $250 to $300. Interested vendors must submit their offers by May 23, 2025, at 2:00 PM MST, and can direct inquiries to Contract Specialist Peyton Wilkerson at peyton.wilkerson@va.gov or by phone at 303-712-5831.

    Point(s) of Contact
    Peyton WilkersonContract Specialist
    (303) 712-5831
    peyton.wilkerson@va.gov
    Files
    Title
    Posted
    36C25925Q0416.docx
    The Department of Veterans Affairs (VA) issued a Combined Synopsis/Solicitation Notice (Solicitation Number: 36C25925Q0416) for the leasing of a mail meter system. This solicitation is part of an unrestricted procurement process under the North American Industry Classification System (NAICS) code 532420, which pertains to office machinery and equipment rental. The requirement aims to support various programs, including healthcare for homeless veterans and academic detailing, by leasing a USPS-based Integrated Mailing System for a base period from July 2, 2025, to July 1, 2030, with four additional one-year options. Interested vendors must submit their offers by May 16, 2025, which includes the provision of pricing schedules and technical specifications in compliance with the solicitation's guidelines. The evaluation criteria will consider technical capability, price, and past performance, ensuring that the selected proposal aligns with the government's best interests. The contracting office is located in Greenwood Village, Colorado, and inquiries should be directed to Contract Specialist Peyton Wilkerson. This solicitation exemplifies the VA's pursuit of efficient operational solutions through competitive procurement methods.
    36C25925Q0416 0001.docx
    The document serves as an amendment to a previous request for quotation (RFQ) regarding a mail meter lease for the Department of Veterans Affairs, specifically Network Contracting Office NCO 19. The solicitation number is 36C25925Q0416, and the revised response deadline is set for May 23, 2025, at 2:00 PM MST. The document confirms that custom personalized text messages are not a requirement for the mail meter system, and it provides insight into the volume of mail processed by VISN 19, which averages $250 to $300 with about 55 items monthly. The amendment clarifies the updated closing date and specifies that no further questions will be entertained at this time. The contracting office is located in Greenwood Village, Colorado, with the place of performance in Glendale, Colorado. This amendment reflects the ongoing procurement process tailored to meet the operational needs of the VA while ensuring compliance with established guidelines.
    VISN 19 Mail Metering Machine SOW.docx
    The VISN 19 Rocky Mountain Network seeks to lease a USPS-based IMI meter mailing system for its Health Care for Homeless Veterans program and other administrative functions. The lease will cover the machine, training, and maintenance over a five-year period, starting from July 2, 2025. The system must include features like a weighing platform, a catch tray, shortcut keys, and an automatic sealing moistener, with specifications to process up to 45 letters per minute and accommodate various envelope sizes. Contractor personnel must be OEM factory trained and fluent in English, with requirements for prompt response to service calls and an efficient communication process. The contractor is responsible for setup, training, and should respond to service requests within two business days. Should a meter experience significant downtime, replacement within five business days may be requested. The purpose of this document aligns with government procurement processes, outlining necessary requirements and expectations for lease and service of mailing equipment in support of government operations.
    Lifecycle
    Title
    Type
    W075--Mail Meter Lease
    Currently viewing
    Combined Synopsis/Solicitation
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