Mobile LED Screen Rental - 2025 JBLE Airshow
ID: FA480025QF005Type: Combined Synopsis/Solicitation
Overview

Buyer

DEPT OF DEFENSEDEPT OF THE AIR FORCEFA4800 633 CONS PKPLANGLEY AFB, VA, 23665, USA

NAICS

Other Commercial and Industrial Machinery and Equipment Rental and Leasing (532490)

PSC

LEASE OR RENTAL OF EQUIPMENT- MISCELLANEOUS (W099)

Set Aside

Total Small Business Set-Aside (FAR 19.5) (SBA)
Timeline
  1. 1
    Posted Jan 23, 2025, 12:00 AM UTC
  2. 2
    Updated Feb 5, 2025, 12:00 AM UTC
  3. 3
    Due Feb 7, 2025, 5:00 PM UTC
Description

The Department of Defense, through the 633d Contracting Squadron at Langley Air Force Base, is soliciting proposals for the rental and operation of a mobile LED screen for the 2025 Air Power Over Hampton Roads Air Show, scheduled for April 25-27, 2025. The contractor must provide a mobile LED system measuring 17 x 10 feet, capable of displaying various media, including emergency notifications, and must integrate with existing sound systems while ensuring functionality during emergencies. This opportunity is crucial for enhancing public engagement and showcasing military capabilities during the event, with proposals due by 12:00 pm EST on February 5, 2025. Interested vendors should contact Emoni Bright at emoni.bright@us.af.mil or AnnMarie Shields at candes.shields@us.af.mil for further details.

Files
Title
Posted
Feb 5, 2025, 2:05 PM UTC
The performance work statement outlines the requirements for the rental and operation of a mobile LED screen for the Air Power Over Hampton Roads Air Show at Joint Base Langley-Eustis, VA, set for April 25-27, 2025. The contractor is responsible for providing a mobile LED system capable of displaying various media, including emergency notifications. This equipment must be operational and accessible during emergencies and must integrate with existing sound systems. Experience supporting large venues is required, along with prior Department of Defense support experience. The contractor must manage the display's content in coordination with Air Show staff and ensure system functionality through pre-event testing and on-site support. The government will supply lodging and transportation without additional fees, and the contractor is prohibited from soliciting donations due to the event's free admission policy. Payment will occur as a fixed price sum post-event via invoice. Overall, this document specifies essential contractor responsibilities and logistical arrangements for a successful air show presentation.
Feb 5, 2025, 2:05 PM UTC
The 633d Contracting Squadron at Langley AFB, VA is soliciting proposals for one Mobile LED Screen for the 2025 Air Power over Hampton Roads air show, categorized under NAICS 532490 and PSC W099. This combined synopsis/solicitation follows the FAR Simplified Acquisition Procedures and is exclusively open to small businesses. The required delivery date is April 24, 2025, and proposals are due by 12:00 pm EST on February 5, 2025. Responses must demonstrate technical capability alongside price competitiveness, with awards based on Lowest Price Technically Acceptable criteria. Vendors are required to provide a capabilities statement and detailed pricing as part of their submission. All potential bidders must register in the System for Award Management to be considered. Key clauses applicable to this solicitation include compliance standards, prohibitions on certain telecommunications services, and socio-economic commitments. The document emphasizes that extensive care should be taken when addressing the submission process, noting that supporting documents must be well-structured to facilitate evaluation and ensure responsiveness to requirements. This solicitation reflects the government’s commitment to transparency and fair competition in procurement processes while supporting small business participation.
Feb 5, 2025, 2:05 PM UTC
The document outlines the logistics and layout for a government or military event, featuring a comprehensive list of aircraft, vehicles, facilities, and support services. Key elements include various aircraft types such as F-35, F-22, and helicopters like CH-47, along with other decorative and functional installations like concession stands, restrooms, and spectator areas. Additionally, it references support from various military branches and local organizations, indicating a collaborative effort for the event's execution. Specific logistical components such as the placement of ATMs, dumpsters, and seating arrangements are discussed, ensuring accessibility and organization. The content suggests a focus on event management, public engagement, and coordination among various agencies, crucial for executing large-scale functions. Emphasizing safety and public accessibility, the document serves as a roadmap for attendees and organizers alike, ensuring a well-structured environment for showcasing military capabilities and community interaction. Overall, it reflects the government's commitment to professionalism and operational efficiency in public-facing events.
Feb 5, 2025, 2:05 PM UTC
The document outlines responses to inquiries related to a new government contract for managing mobile LED screens during an air show event. Key points include the contract's status as new, with specifications for a mobile LED screen that must be 17 x 10 feet, viewable from 250 feet, TAA compliant, and compatible with the public sound system. Contractors are required to supply their own power and transport vehicles, while the Air Show staff will handle content creation with assistance from contractors for smooth transitions. The government will manage camera feeds, and livestreaming will be necessary, with provisions to integrate both live video and other content. Audio coverage is needed for the entire show line and spectator area, supported by layout details provided in an attached document. This information emphasizes the coordination required between contractors and government personnel for successful event execution.
Lifecycle
Title
Type
Combined Synopsis/Solicitation
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