FY25 Airshow - Vehicle Rentals
ID: FA487725QA123Type: Solicitation
Overview

Buyer

DEPT OF DEFENSEDEPT OF THE AIR FORCEFA4877 355 CONS PKDAVIS MONTHAN AFB, AZ, 85707-3522, USA

NAICS

Passenger Car Rental (532111)

PSC

LEASE OR RENTAL OF EQUIPMENT- GROUND EFFECT VEHICLES, MOTOR VEHICLES, TRAILERS, AND CYCLES (W023)

Set Aside

Total Small Business Set-Aside (FAR 19.5) (SBA)

Original Source

https://sam.gov/opp/f7a56b1809b644b2b20ec090d6df879d/view
Timeline
    Description

    The Department of Defense, specifically the Department of the Air Force, is soliciting quotations for vehicle rentals for the FY25 Air Show at Davis-Monthan Air Force Base in Tucson, Arizona. The procurement requires the rental of twenty-five sedans and thirteen SUVs, with delivery scheduled for March 18, 2025, and pickup on March 24, 2025. This opportunity is a 100% Total Small Business set-aside, emphasizing the importance of compliance with federal regulations and safety protocols during the event. Interested contractors must submit their quotations by February 18, 2024, and direct any questions to Adam Lynn at adam.lynn@us.af.mil or 520-228-4183, or Erick Ramirez Millan at erick.ramirez_millan@us.af.mil or 520-228-4967.

    Files
    Title
    Posted
    Attachment 1 - Performance Work Statement - Airshow Vehicles.pdf
    The Performance Work Statement outlines the requirements for airshow vehicle rentals during the 2025 Thunder and Lightning Over Arizona Airshow at Davis Monthan AFB, scheduled for March 21-23, 2025. The government seeks to rent twenty-five sedans and thirteen SUVs, needing delivery on March 18 and pickup on March 24. Contractors must ensure vehicles are gas-powered, fully fueled upon delivery, and comply with DMAFB traffic regulations, including prohibitions on cell phone use while driving. The document details contractor responsibilities including reporting hazards, handling lost items, and ensuring safety protocols as per OSHA standards. Additionally, the government will provide necessary security and emergency services. Contractor personnel will be subject to random searches, and all weapons are banned on base. A quality control program must be established to address any deficiencies. Overall, this document serves as a guideline for potential contractors to submit proposals that meet the outlined logistical and compliance requirements.
    Attachment 2 - Provisions and Clauses.pdf
    The document outlines the solicitation number FA487725QA123, including various clauses relevant for federal contracting related to compensation, whistleblower rights, cybersecurity, and procurement regulations. It specifies requirements such as unique item identification and payment instructions through the Wide Area Workflow system. Key clauses include prohibitions on business operations with specific regimes and telecommunications equipment, as well as guidelines for subcontracting, reporting, and electronic payment methods. The document emphasizes compliance with federal regulations, including cybersecurity measures and protection against child labor. The purpose is to provide contractors detailed instructions and legal obligations for submitting bids and fulfilling government contracts. It serves as a comprehensive guide to ensure that all participants understand the requirements and standards expected during the engagement with federal, state, and local government projects, highlighting both regulatory adherence and operational transparency in the procurement process.
    Combo - QA123 - Vehicle Rentals.pdf
    The document outlines Request for Quotation (RFQ) FA487725QA123, which seeks to procure vehicle rentals for an air show at Davis-Monthan Air Force Base. The solicitation is specifically for small businesses and includes a total of 38 rental vehicles: 25 sedans and 13 SUVs, with specified delivery and pickup dates. Funding for the contract is contingent upon the availability of appropriated funds, indicating no legal payment obligation until funds are confirmed. Evaluation criteria will prioritize price and technical capability, requiring submissions by 26 February 2024 for quotes and by 21 February 2024 for questions. It emphasizes the government’s right to make multiple awards or none, based on its advantage. In addition, the RFQ incorporates relevant FAR provisions and clauses, including those about ozone-depleting substances and the need for a confidential ombudsman for dispute resolution. This procurement process highlights the government’s approach to ensuring a competitive and regulatory-compliant selection for services aligned with specific mission needs.
    Combo -QA123- Vehicle Rentals.pdf
    The document outlines RFQ FA487725QA123, a Request for Quotation for vehicle rentals for the FY25 Air Show at Davis-Monthan Air Force Base. It is categorized as a 100% Total Small Business set-aside, targeting the North American Industry Classification Code 532111 for Passenger Car Rental, with a size standard of $47 million. The procurement includes plans for 25 sedan cars and 13 SUVs, with delivery on March 18, 2025, and pickup on March 24, 2025. The solicitation emphasizes that contract obligations depend on the availability of appropriated funds, and no legal liability for payment exists until such funds are confirmed. Offers will be evaluated based on price and technical acceptability, with the lowest-priced offer being prioritized for technical review. The deadline for questions is February 12, 2024, and quotations must be submitted by February 18, 2024. Prospective offerors are encouraged to stay updated on potential changes or amendments to the RFQ. The document also includes clauses concerning ozone-depleting substances and the process for addressing concerns through an appointed ombudsman. This RFQ reflects standard practices in government procurement, ensuring proper evaluation and compliance with federal regulations.
    Lifecycle
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    FY25 Airshow - Vehicle Rentals
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