Gardening Services at the U.S. Embassy Kolonia, Pohnpei State, Federated States of Micronesia
ID: 19GE5024R0126Type: Solicitation
Overview

Buyer

STATE, DEPARTMENT OFSTATE, DEPARTMENT OFACQUISITIONS - RPSO FRANKFURTWASHINGTON, DC, 20520, USA

NAICS

Landscaping Services (561730)

PSC

HOUSEKEEPING- LANDSCAPING/GROUNDSKEEPING (S208)

Original Source

https://sam.gov/opp/e581a84a9fe04af7a65ecbc38729a8b5/view
Timeline
    Description

    The Department of State is soliciting proposals for gardening services at the U.S. Embassy in Kolonia, Pohnpei, Federated States of Micronesia, under Solicitation No. 19GE5024R0126. The procurement aims to establish a Firm Fixed Price Indefinite-Delivery Indefinite-Quantity (IDIQ) contract for a base year with four optional renewal years, encompassing comprehensive landscaping maintenance, including lawn care, shrub and flowerbed upkeep, and tree trimming. This initiative underscores the U.S. government's commitment to maintaining its diplomatic properties abroad, ensuring operational functionality and aesthetic standards. Interested contractors must submit their proposals via email by September 20, 2024, and direct any inquiries to Katy Fischer at FischerK1@state.gov by September 13, 2024.

    Point(s) of Contact
    Katy Fischer
    496975353317
    FischerK1@state.gov
    Kenneth G. Mamba
    MambaKG@state.gov
    Files
    Title
    Posted
    19GE5024R0126_Gardening Kolonia.pdf
    The U.S. Consulate General is soliciting proposals for gardening services at the U.S. Embassy in Kolonia, Pohnpei, Federated States of Micronesia, through Solicitation No. 19GE5024R0126. This contract will be a Firm Fixed Price Indefinite-Delivery Indefinite-Quantity (IDIQ) type, initially for a base year with four optional one-year extensions. Interested offerors are instructed to submit proposals via email by September 20, 2024, with a required registration for a site visit prior to submission. The contract encompasses various gardening duties, including regular maintenance of landscape areas, coordination of additional services as needed, and comprehensive management of equipment and supplies. The contractor must employ trained personnel, maintain a detailed Grounds Maintenance Plan, and adhere to strict quality control and safety standards. The government will not be liable for any cost increases due to the contractor’s failure to manage estimates accurately. The proposal must include competitive pricing, and all work is to be conducted in compliance with federal regulations, local laws, and environmental safety directives. Questions regarding the solicitation can be submitted until September 13, 2024. This initiative signifies the U.S. government's commitment to maintaining its properties abroad, reflecting diplomatic representation and operational functionality.
    Attachment A_KOLON Gardening SOW and Attachments.pdf
    The document outlines the scope of work and requirements for a gardening and landscaping contract at the U.S. Embassy in Kolonia, Pohnpei, Federated States of Micronesia, lasting for one base year with four optional renewal years. The contractor is responsible for comprehensive gardening services, including maintenance of lawns, shrubs, flowerbeds, and tree trimming. Quality control measures, work schedules, and reporting protocols are clearly detailed. Additionally, the contractor must offer Temporary Additional Services for special events and submit a Grounds Maintenance Plan for approval. Specific instructions regarding safety, personnel conduct, and materials usage highlight the government's commitment to maintaining high standards. The government will supply certain resources, such as water and storage space, while the contractor must provide equipment and adhere to environmental and safety regulations. The document emphasizes the importance of regular inspections, detailed record-keeping, and adherence to a quality assurance and surveillance plan to ensure satisfactory service delivery. Overall, it serves as a comprehensive guide for potential contractors in responding to the RFP, encapsulating the government's requirements and expectations.
    Attachment B - W-14 Forms.pdf
    The Form W-14, issued by the Department of the Treasury's Internal Revenue Service, serves as a Certificate for Foreign Contracting Parties receiving federal procurement payments. It is essential for foreign entities engaged in contracts with U.S. agencies to identify themselves and the acquiring agency accurately. The form collects vital information such as the foreign party's name, country of incorporation, contact details, taxpayer identification number, and contract specifics. It also includes sections for claiming tax exemptions based on international agreements or identifying exempt/nonexempt amounts related to contract performance. The form emphasizes the declarative responsibilities of the signatory, who must verify the information's accuracy under penalty of perjury, confirming that they are not acting on behalf of another foreign party and agree to all related tax obligations. Overall, Form W-14 facilitates regulatory compliance for foreign contractors within the context of U.S. federal procurement processes and ensures proper tax considerations are addressed in line with international agreements.
    Attachment C Instructions to Complete Form W-14.pdf
    The Instructions for Form W-14, published by the Department of the Treasury in August 2016, outline the requirements for foreign contracting parties receiving federal procurement payments, particularly regarding the 2% tax imposed under section 5000C of the Internal Revenue Code. This form is essential for foreign entities wishing to establish their status and claim exemptions from withholding based on international agreements or US-produced goods and services. Foreign contracting parties must submit Form W-14 to the acquiring agency before receiving any payments, inform the agency of any changes in their circumstances within 30 days, and ensure that their form remains valid throughout the contract's duration. Specific instructions highlight identification requirements, exemptions related to international treaties, and the delineation of nonexempt amounts concerning goods and services provided. The document serves as a compliance measure for tax obligations, providing clarity on processes and conditions under which foreign entities can operate within U.S. federal contracting. It specifies exceptions and outlines the definitions of key terms such as “acquiring agency” and “foreign contracting party.” This guidance is vital for understanding the intersection of U.S. tax law and foreign corporate contracting, particularly in the context of federal grants and procurement.
    Presolicitation Notice 19GE5024R0126.pdf
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