Walk-in Seed Cooler Removal and Installation of New Unit - Big Flats Plant Materials Center - NY
ID: 12FPC325Q0019Type: Combined Synopsis/Solicitation
Overview

Buyer

AGRICULTURE, DEPARTMENT OFFARM PRODUCTION AND CONSERVATION BUSINESS CENTERFPAC BUS CNTR-ACQ DIVWASHINGTON, DC, 20250, USA

NAICS

Plumbing, Heating, and Air-Conditioning Contractors (238220)

PSC

MAINTENANCE OF OTHER INDUSTRIAL BUILDINGS (Z1EZ)

Set Aside

Total Small Business Set-Aside (FAR 19.5) (SBA)

Original Source

https://sam.gov/opp/d2db03ce2e904afaa31523d068219ed7/view
Timeline
    Description

    The Department of Agriculture, specifically the Farm Production and Conservation Business Center, is seeking qualified contractors for the removal of a malfunctioning walk-in seed cooler and the installation of a new unit at the Big Flats Plant Materials Center in Corning, New York. The project involves the disposal of outdated cooling equipment and the installation of compliant, energy-efficient systems that utilize low-GWP refrigerants, ensuring adherence to modern efficiency standards set by the Department of Energy. This initiative is crucial for preserving valuable seed germplasm and reflects the government's commitment to sustainable agricultural practices. Interested small businesses must submit their proposals by April 16, 2025, with questions due by April 11, 2025. For further inquiries, contact Mark Domingo at mark.domingo@usda.gov.

    Point(s) of Contact
    Mark Domingo
    mark.domingo@usda.gov
    Files
    Title
    Posted
    Attachment 1 - SOW.pdf
    The USDA NRCS Big Flats Plant Materials Center (BFPMC) requires the removal of a malfunctioning seed cooler and its condensing units, critical for preserving valuable seed germplasm. This Statement of Work (SOW) outlines tasks for a contractor to replace the outdated equipment, ensuring compliance with modern efficiency and refrigerant regulations as mandated by the Department of Energy (DOE). The new systems must feature AWEF-compliant condensing units and advanced control mechanisms, utilizing low-GWP refrigerants. Key personnel involved include BFPMC Manager Shawnna Clark, who also serves as the Contract Officer Representative. The contractor must possess HVAC experience with walk-in coolers and is responsible for the complete installation process, including proper refrigerant handling and system testing. Additional specifications mandate high efficiency in components like compressors, fan motors, and condensers to meet energy conservation standards. This initiative reflects the government’s commitment to sustainable practices and safeguarding essential agricultural resources while adhering to stringent national energy policies and safety protocols.
    S01 -Attachment 2 - Quote Sheet.docx
    The document is a quote sheet related to Solicitation #12FPC325Q0019, outlining a request for proposals (RFP) concerning equipment for a walk-in seed cooler. The quote sheet specifies that a single award will be made for the total aggregated price of the items listed. Three key items are outlined for bidding: a condensing unit for indoor medium-temperature storage, a cooling unit (evaporator) for the cooler, and a thermostat. The sheet emphasizes the need for a complete pricing structure, with the total amount to be calculated based on the unit prices offered by the bidding company. This structured format is typical of government RFPs, aiming for clarity in procurement processes while facilitating a competitive bidding environment for suppliers.
    S01 -Attachment 3 Vendor Info.docx
    The document is a Vendor Information Sheet associated with Solicitation #12FPC325Q0019, used in a government Request for Proposal (RFP) process. It captures essential details that vendors must provide when submitting their offers. Key components include the Offeror Name, Business Name, Business Address, Business Phone, and Offer Point of Contact (POC) Email. Additionally, it requests the Unique Entity Identifier (UEI) and includes verification of the vendor’s registration status in the System for Award Management (SAM). Vendors must also confirm whether a copy of the SAM record is included, sign by an authorized representative, and date the form. This sheet aims to ensure proper identification and eligibility of vendors participating in federal grant opportunities or local/state RFPs by gathering pertinent company details needed for consideration in the procurement process.
    S01 Combined Synopsis.pdf
    The document outlines a Request for Quotation (RFQ) by the USDA Natural Resources Conservation Service for the removal of an old walk-in seed cooler and installation of a new unit at their facility in Corning, NY. This combined synopsis/solicitation is structured as a solicitation for commercial services, intending to award a Firm Fixed Price contract to the lowest price technically acceptable (LPTA) bidder. The RFQ emphasizes that the project is a 100% small business set-aside, with an estimated revenue size standard of $19 million for eligibility. Quoters must adhere to specific instructions for submission, demonstrate technical capabilities through personnel qualifications, compliance management, and past experience in similar projects. The evaluation criteria include substantial assessments of the technical and pricing components of the quotes. Proposals are due by April 16, 2025, with questions to be submitted by April 11, 2025. The solicitation underscores the importance of recognizing relevant performance history and ensuring all contract provisions and federal regulations are met for compliance and operational integrity.
    Lifecycle
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    Type
    Walk-in Seed Cooler Removal and Installation of New Unit - Big Flats Plant Materials Center - NY
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    Combined Synopsis/Solicitation
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