FCI TALLADEGA 4TH QTR 281 Dairy Solicitation
ID: 15B31325Q00000013Type: Solicitation
Overview

Buyer

JUSTICE, DEPARTMENT OFFEDERAL PRISON SYSTEM / BUREAU OF PRISONSFCI TALLADEGATALLADEGA, AL, 35160, USA

NAICS

Perishable Prepared Food Manufacturing (311991)

PSC

DAIRY FOODS AND EGGS (8910)

Set Aside

Total Small Business Set-Aside (FAR 19.5) (SBA)

Original Source

https://sam.gov/opp/05d42a5d60b248779c4f4550de8ced84/view
Timeline
    Description

    The Department of Justice, through the Federal Bureau of Prisons, is seeking bids for the procurement of dairy products for the Federal Correctional Institution in Talladega, Alabama. This solicitation, identified as 15B31325Q00000013, is specifically set aside for small businesses and includes a variety of dairy items such as sliced cheese, cheddar cheese, mozzarella, cottage cheese, and eggs, all of which must meet strict federal standards. The contract will be awarded based on the lowest responsive quote for individual line items, with delivery scheduled between July 1 and September 30, 2025, and compliance with specified temperature and labeling requirements is mandatory. Interested vendors must submit their quotes by May 29, 2025, and can direct inquiries to Brant Jones at B7JONES@BOP.GOV or by phone at 256-315-4151.

    Point(s) of Contact
    BRANT JONES
    (256) 315-4151
    (256) 315-4493
    B7JONES@BOP.GOV
    Ashley L. Davis
    (256) 315-4251
    (256) 315-4493
    al2davis@bop.gov
    Files
    Title
    Posted
    15B31325Q00000013 SF1449 Dairy.pdf
    The document is a solicitation (RFP) from the Federal Bureau of Prisons for the procurement of dairy products, specifically for FCI Talladega, Alabama. The solicitation is open for bids, with a due date of May 29, 2025. It is set aside for small businesses, with specific provisions for HUBZone and Service-Disabled Veteran-Owned Small Businesses (SDVOSB). The acquisition involves detailed specifications for various dairy items, including sliced cheese, cheddar cheese, mozzarella, cottage cheese, and eggs, all of which must conform to strict federal standards. Contractors must comply with numerous legal and regulatory clauses, ensuring conformity with security and privacy requirements under the Department of Justice, including management of Sensitive Personally Identifiable Information (PII). To maintain data integrity, contractors are required to implement certain cybersecurity measures and are subject to audits and reporting requirements related to the security of information systems that process DOJ Information. In summary, this RFP outlines the procurement process for essential dairy items necessary for correctional facilities, emphasizing compliance with federal acquisition regulations and robust security measures for handling sensitive information, reflecting the government's commitment to supporting small businesses while ensuring stringent accountability and protection of information systems.
    Cover Letter Dairy 15B31325Q00000013.pdf
    The memorandum from the Federal Bureau of Prisons outlines a solicitation package for acquiring dairy items for the Federal Correctional Institution in Talladega, Alabama. Vendors interested in submitting quotes are required to complete the Standard Form 1449 and submit it, along with necessary details, by the deadline of May 29, 2025. The government plans to award contracts based on the lowest responsive quote for individual line items, highlighting the importance of adhering strictly to specified items and descriptions to avoid rejection of submissions. Vendors must be registered in the SAM system and accept Electronic Funds Transfer as payment. The memorandum specifies submission methods, deadlines, and points of contact for questions, emphasizing the need for original signatures on quotes and the importance of timely delivery. This document serves as a clear directive for potential vendors to participate in a federal procurement process related to prison operations.
    DELIVERY SCHEDULE 281 4th Qtr FY 2025.pdf
    The document outlines delivery schedules for food items under a federal government contract, specifying timelines between July 1 and September 30, 2025. Deliveries are categorized into four schedules: Schedule 1 (items delivered between July 1-15), Schedule 2 (bi-weekly deliveries), Schedule 3 (weekly deliveries), and Schedule 4 (twice a week). Vendors must ensure that all items are palletized and meet strict temperature requirements: non-frozen perishables should be delivered between 34°F and 40°F, while frozen goods must remain at 0°F or below. Non-compliant products will be refused, and vendors may face removal from future bids if schedules aren't adhered to. Furthermore, all items, particularly Certified Religious Diet Items, must be labeled correctly, and conditionally accepted items that fail inspection must be retrieved at the vendor's expense. The purpose of this delivery schedule document is to ensure compliance and quality assurance in food supply contracts managed by the government, facilitating a structured process for vendors providing essential items. Overall, it emphasizes the importance of adherence to regulatory standards and timelines in government procurement activities.
    PreSolicitation-Dairy.pdf
    The Federal Bureau of Prisons is preparing to issue solicitation 15B31325Q00000013 for a quarterly subsistence contract focusing on dairy products for the Federal Correctional Institution in Talladega, Alabama. The contract will follow a firm-fixed price model, with delivery scheduled from July 1, 2025, to September 30, 2025. Vendors must ensure their offers conform to the solicitation requirements and demonstrate past performance reliability. Quotations will be evaluated based on pricing and past performance, with potential disqualification for vendors with poor delivery records. The solicitation will be available around May 15, 2025, on the Federal Business Opportunities website, with quotes due by May 29, 2025. Payments for contracts under $10,000 will be processed via Electronic Funds Transfer or Government Purchase Card. Interested vendors must complete their representations and certifications online. B. Jones, the Contract Specialist, can be contacted for further information, and offers can be submitted via email or mail.
    Lifecycle
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    FCI TALLADEGA 4TH QTR 281 Dairy Solicitation
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    FCI TALLADEGA 4TH QTR 281 Dairy Presolicitation
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