Defense Finance and Accounting Service Cleveland, Ohio (DFAS-CL) Hard Drive and Tape Destruction Services
ID: 3002786Type: Combined Synopsis/Solicitation
Overview

Buyer

DEPT OF DEFENSEDEFENSE FINANCE AND ACCOUNTING SERVICE (DFAS)DEFENSE FINANCE AND ACCOUNTING SVCCOLUMBUS, OH, 432131152, USA

NAICS

All Other Support Services (561990)

PSC

SUPPORT- ADMINISTRATIVE: PAPER SHREDDING (R614)

Set Aside

Total Small Business Set-Aside (FAR 19.5) (SBA)

Original Source

https://sam.gov/opp/8914feb6b7844e0cbed47dc4d3e2d899/view
Timeline
    Description

    The Defense Finance and Accounting Service (DFAS) is seeking quotations for secure on-site degaussing and shredding services for sensitive data storage devices at their facility in Bratenahl, Ohio. The contractor will be responsible for the secure destruction of 400 tapes and 7,643 hard drives, ensuring compliance with federal regulations such as the Privacy Act and the Gramm-Leach-Bliley Act. This procurement is critical for maintaining data security and preventing identity theft, with a total estimated award amount of $16,500,000 and a performance period of 30 days following contract award. Interested small businesses, particularly women-owned entities, must submit their quotations by email to the designated contacts by 4:00 PM EST on February 10, 2025, with questions due by 12:00 PM EST on February 6, 2025.

    Files
    Title
    Posted
    A03 SOW 20241119.pdf
    The document outlines a Request for Proposal (RFP) for on-site degaussing and shredding services for the Defense Finance and Accounting Service (DFAS) in Cleveland, Ohio. The contractor is tasked with securely destroying 400 tapes and 4,200 hard drives, as well as shredding 3,443 additional pre-destroyed drives, to prevent identity theft and ensure compliance with regulations including the Privacy Act and the Gramm-Leach-Bliley Act. Services must be completed within 30 days of contract award and conducted on-site at DFAS's Bratenahl location. The contractor must provide all necessary equipment, trained personnel, and maintain compliance with federal standards for data destruction, including issuing a Certificate of Destruction for each item processed. Reporting requirements mandate detailed documentation post-destruction, including specifics of the procedure, weights, and serial numbers. Security measures dictate that all contractor personnel must be U.S. citizens, undergo background checks, and be escorted by DFAS staff at all times while on-site. This RFP highlights the DFAS’s commitment to data security through stringent procedures for the handling and destruction of sensitive materials while adhering to regulatory mandates.
    Solicitation - HQ042325QE018.pdf
    The document outlines a Women-Owned Small Business (WOSB) solicitation for the Defense Finance and Accounting Service to provide secure on-site degaussing and shredding services for 400 tapes and 7,643 hard drives at their facility in Bratenahl, Ohio. The total award amount is estimated at $16,500,000, with a performance period of 30 days following the contract award. Key details include specific requirements for the services, locations for inspection and acceptance, and timelines for performance, scheduled from February 13 to March 13, 2025. The document emphasizes compliance with various acquisition regulations, including those for small businesses and other relevant federal standards. It also integrates various clauses concerning labor standards and contractor responsibilities, affirming the project’s alignment with federal mandates for contracting with small businesses. The purpose of this document is to announce the procurement opportunity while ensuring adherence to regulations promoting small business participation, specifically focusing on women-owned entities in federal contracting.
    WD 2015-4727.pdf
    Lifecycle
    Title
    Type
    Defense Finance and Accounting Service Cleveland, Ohio (DFAS-CL) Hard Drive and Tape Destruction Services
    Currently viewing
    Combined Synopsis/Solicitation
    Similar Opportunities
    Request for Information, Shredding DFAS-Cleveland
    Buyer not available
    The Defense Finance and Accounting Service (DFAS) is seeking vendor interest for shredding services at its facilities in Cleveland and Bratenahl, Ohio. This Request for Information (RFI) aims to gauge potential vendors' interest and build a list of interested parties ahead of a forthcoming solicitation. Shredding services are critical for ensuring the secure disposal of sensitive documents, which is vital for maintaining confidentiality and compliance with federal regulations. Interested vendors should respond by February 12, 2025, with their company details to Cecilia McLaughlin at cecilia.m.mclaughlin.civ@mail.mil, using the subject line “RFI response, Shredding.”
    DFAS-CO Ergonomic Consulting Services
    Buyer not available
    The Department of Defense, through the Defense Finance and Accounting Service (DFAS), is soliciting quotes for Ergonomic Consulting Services aimed at enhancing employee health and safety for approximately 2,600 staff in Columbus, Ohio. The contract encompasses comprehensive on-site ergonomic assessments, program development, training, and workstation evaluations, with a performance period from March 1, 2025, to February 28, 2030, and a total potential award of $19 million. This initiative underscores the government's commitment to fostering a safer workplace environment while promoting small business participation, particularly through a Total Small Business Set-Aside. Interested parties must submit their quotations by email to the designated contacts by 4:00 PM EST on February 13, 2025, and are encouraged to direct any questions regarding the solicitation by February 7, 2024.
    DFAS-CO Window Cleaning Services
    Buyer not available
    The Defense Finance and Accounting Service (DFAS) is seeking qualified contractors to provide window cleaning services for a seven-story commercial building located in Columbus, Ohio. The procurement involves comprehensive cleaning of exterior windows, frames, and ledges, adhering to strict safety and performance standards, with services required on a semi-annual basis to ensure minimal disruption to government operations. This opportunity is critical for maintaining the facility's appearance and safety, emphasizing the need for experienced personnel and appropriate high-rise cleaning equipment. Interested contractors must submit their capabilities and a firm fixed price quote by February 17, 2025, and can contact Patricia Pennington at patricia.pennington2.civ@mail.mil or 614-701-2456 for further details.
    Cisco Threat Defense Malware (IPS) Subscription Renewal FY25
    Buyer not available
    The Defense Finance and Accounting Service (DFAS) is seeking information from vendors regarding the renewal of its Cisco Firepower Intrusion Prevention Systems (IPS) software for fiscal year 2025. The primary objective is to procure a maintenance agreement that includes software updates, patches, bug-fixes, and access to technical support for the Cisco Threat Defense Malware. This initiative underscores DFAS's commitment to maintaining robust cybersecurity measures and ensuring that its software remains up-to-date and functional. Interested vendors are encouraged to submit their responses, including corporate profiles and pricing models, by 5:00 PM EST on February 4, 2025, to Charly Jackson at charolyn.l.jackson.civ@mail.mil or Chrissy Webb at chrissy.j.webb.civ@mail.mil.
    e-RECYCLING DEMILITARIZATION/MUTILATION ASCONDITION OF SALE (DCOS/MCOS) SCRAP ELECTRONICS RESIDUE SALE
    Buyer not available
    The Department of Defense, through the Defense Logistics Agency (DLA) Disposition Services, is seeking qualified firms to participate in the e-Recycling Demilitarization/Mutilation as a Condition of Sale for scrap electronics residue. This procurement involves a fixed-price contract for the processing and disposal of electronic scrap, with a minimum guaranteed quantity of 60 million pounds over a base period of 60 months, and potential options for additional quantities. The contract aims to ensure responsible management of electronic waste while adhering to national security and environmental regulations. Interested parties must submit their technical proposals by 3:00 p.m. EST on January 27, 2025, and may direct inquiries to Hannah Blattner at hannah.blattner@dla.mil or Edwin Moreland at Edwin.Moreland@dla.mil.
    Secure Shredding Services
    Buyer not available
    The Department of Defense, specifically the Department of the Air Force, is seeking qualified contractors to provide Secure Shredding Services for Controlled Unclassified Information (CUI) at Tinker Air Force Base in Oklahoma. The procurement aims to ensure the secure disposal of sensitive documents through biweekly to quarterly pickups, utilizing mobile shredders and adhering to federal guidelines outlined in ISOO Notice 2019-03. This initiative is crucial for maintaining data security and compliance with Air Force regulations, emphasizing the importance of a safe working environment and proper personnel qualifications. Interested parties must submit their responses by Noon CST on March 2nd, 2025, to Roger Farris at roger.farris.1@us.af.mil, with additional inquiries directed to OCALC.OBCA.OBRequirements@us.af.mil.
    USNS NEWPORT DOCUMENT SHREDDER
    Buyer not available
    The Department of Defense, through the Military Sealift Command, is seeking proposals from qualified small businesses for the procurement of a high-security document shredder for the USNS NEWPORT (T-EPF 12). The primary requirement is for a shredder capable of destroying various types of media, with a delivery deadline set for July 3, 2025, at a location in Norfolk, VA. This procurement is critical for ensuring the secure disposal of sensitive materials, reflecting the government's commitment to both security and small business participation in federal contracts. Interested vendors must submit their quotes by February 7, 2025, and can direct inquiries to Colin Edick at colin.j.edick.civ@us.navy.mil or by phone at 564-226-1232.
    Document and Hard-Drive Destruction Services For Fort Knox and other Camps
    Buyer not available
    The Department of Defense, through the Mission and Installation Contracting Command (MICC) at Fort Knox, is soliciting proposals for document and hard-drive destruction services at Fort Knox and other military installations. The procurement aims to establish a firm fixed-price contract for on-site shredding and destruction services, with a focus on small businesses as the contract is a total small business set-aside. This initiative is critical for maintaining secure handling of sensitive information across various Army locations, ensuring compliance with federal regulations. Interested contractors must submit their proposals by the specified deadlines and can contact Galina Halterman at galina.n.halterman.civ@army.mil or Richard J. Torres at Richard.j.torres.civ@army.mil for further information.
    Knowledge Management Best Practices and Benchmarking Database membership
    Buyer not available
    The Defense Finance and Accounting Service (DFAS) of the Department of Defense is seeking a membership in a Knowledge Management Best Practices and Benchmarking Database to enhance its operational effectiveness. This membership aims to support DFAS's mission of financial excellence by providing access to a research library with industry-related case studies, advisory support, training opportunities, and an online membership directory. The contract will cover a one-year period from May 1, 2025, to April 30, 2026, with options for renewal, and interested vendors are encouraged to submit a comprehensive list of membership benefits to Brent Lehrke at brent.l.lehrke.civ@mail.mil by the specified deadline for market research purposes.
    70--TAPE DRIVES
    Buyer not available
    The Department of Defense, specifically the Department of the Navy through NAVSUP Weapon Systems Support MECH, is seeking proposals for the procurement of tape drives. This presolicitation opportunity is set aside for small businesses under the SBA guidelines, indicating a total small business set-aside. The tape drives are categorized under IT and Telecom storage products, which are crucial for data storage and management within military operations. Interested vendors can reach out to Jordan Burt at (717) 605-3618 or via email at jordan.burt@navy.mil for further details regarding the procurement process.