Request for Information, Shredding DFAS-Cleveland
ID: HQ0103516114Type: Sources Sought
Overview

Buyer

DEPT OF DEFENSEDEFENSE FINANCE AND ACCOUNTING SERVICE (DFAS)DEFENSE FINANCE AND ACCOUNTING SVCCOLUMBUS, OH, 432131152, USA

NAICS

All Other Support Services (561990)

PSC

SUPPORT- ADMINISTRATIVE: PAPER SHREDDING (R614)

Original Source

https://sam.gov/opp/90608ecd6c074bdb8cb923b0ad5dc0e5/view
Timeline
    Description

    The Defense Finance and Accounting Service (DFAS) is seeking vendor interest for shredding services at its facilities in Cleveland and Bratenahl, Ohio. This Request for Information (RFI) aims to gauge potential vendors' interest and build a list of interested parties ahead of a forthcoming solicitation. Shredding services are critical for ensuring the secure disposal of sensitive documents, which is vital for maintaining confidentiality and compliance with federal regulations. Interested vendors should respond by February 12, 2025, with their company details to Cecilia McLaughlin at cecilia.m.mclaughlin.civ@mail.mil, using the subject line “RFI response, Shredding.”

    Files
    No associated files provided.
    Lifecycle
    Title
    Type
    Request for Information, Shredding DFAS-Cleveland
    Currently viewing
    Sources Sought
    Similar Opportunities
    Justification for Exception to Fair Opportunity - Nationwide Shred
    Buyer not available
    The Department of Defense, specifically the Defense Counterintelligence and Security Agency, is seeking to justify an exception to the fair opportunity process for a nationwide shredding service. This procurement aims to secure administrative support for paper shredding, which is crucial for maintaining confidentiality and security of sensitive information. The opportunity underscores the importance of reliable shredding services in safeguarding national security interests. Interested parties can reach out to Lindsey Schuman at lindsey.d.schuman.civ@mail.mil or Russell Pollock at russell.m.pollock.ctr@mail.mil for further details regarding this procurement.
    R614--Shredding service Providence VAMC Providence RI
    Buyer not available
    The Department of Veterans Affairs is seeking a contractor to provide on-site document destruction and shredding services for the Providence VA Medical Center and its associated Community-Based Outpatient Clinics (CBOCs). The procurement requires secure destruction of sensitive, confidential, and medical records in compliance with VA Directive 6371, HIPAA, and Privacy Act regulations, including the provision of lockable 32-gallon containers and weekly shredding services. This initiative is crucial for maintaining data security and regulatory compliance in records management, with a total estimated contract value of $16.5 million over a base year and four option years, extending services until January 31, 2031. Interested parties should contact Jeffrey S. Fleming at jeffrey.fleming@va.gov for further details regarding the solicitation.
    Document Shredding Services at Naval Hospital Beaufort, SC and Robins Air Force Base, GA
    Buyer not available
    The Department of Defense, through the Defense Health Agency, is soliciting proposals for Document Shredding Services at Naval Hospital Beaufort, South Carolina, and Robins Air Force Base, Georgia. The contract requires the contractor to provide comprehensive services, including the secure collection, handling, on-site shredding, and recycling of sensitive documents, ensuring compliance with strict security measures and federal regulations. This procurement is particularly important for maintaining the confidentiality of sensitive information and is set aside for small businesses, with a total funding amount of $16,500,000 over a performance period from February 8, 2026, to August 7, 2031. Interested contractors must submit their proposals electronically by December 12, 2025, and can direct inquiries to Brittany Belsches at brittany.n.belsches.civ@health.mil or Andrew Pounds at andrew.j.pounds2.civ@health.mil.
    DCSA IS NIS-CVS Request for Information
    Buyer not available
    The Defense Counterintelligence and Security Agency (DCSA) is seeking information from qualified contractors for National Industrial Security (IS) Compliance and Verification Services (NIS-CVS) through a Request for Information (RFI). The objective is to gather insights to refine procurement documentation for future solicitations, focusing on providing operational support in program management, technical analysis, risk identification, and oversight of security databases related to the National Industrial Security Program (NISP). This initiative is crucial for ensuring the protection of classified information within the defense industrial base and enhancing the effectiveness of security measures in an evolving environment. Interested vendors must submit their responses, including a completed RFI Response Form and pricing estimates, by December 12, 2025, with questions due by December 3, 2025. For further inquiries, contact Rory Page at rory.j.page.civ@mail.mil or Grant Reeves at grant.d.reeves3.civ@mail.mil.
    R614--Secure Shredding Contract at Overton Brooks VAMC
    Buyer not available
    The Department of Veterans Affairs is seeking proposals for a Secure Shredding Contract at the Overton Brooks VA Medical Center in Shreveport, Louisiana, specifically set aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSB). The contractor will be responsible for providing secure shredding services, including all necessary labor, equipment, and secure containers, in compliance with established guidelines for media sanitization and confidentiality. This contract is crucial for ensuring the secure destruction of sensitive documents, with a base period from January 18, 2026, to January 17, 2027, and four optional one-year extensions. Interested SDVOSBs must submit technical questions by December 9, 2025, and proposals by December 16, 2025, to T Miller, Contract Specialist, at t.miller@va.gov.
    R614--RFQ Amendment 0001 - New Tulsa Document Destruction Services POP: 01/01/2026- 09/30/2026 (VA-26-00002126)
    Buyer not available
    The Department of Veterans Affairs is soliciting quotes for new document destruction services at the James Mountain Inhofe VA Medical Center in Tulsa, Oklahoma, with a contract period from January 1, 2026, to September 30, 2026. The procurement aims to establish secure on-site and offsite shredding services for confidential documents, including weekly pickups and the installation of document consoles, while ensuring compliance with VA Directive 6371, the Privacy Act, and HIPAA regulations. This contract is particularly significant as it addresses the need for secure document handling and destruction, emphasizing the importance of confidentiality in the management of sensitive information. Interested Service-Disabled Veteran-Owned Small Businesses (SDVOSBs) must submit their quotes by December 8, 2025, and can contact Contract Specialist Shanta Harrison at Shanta.Harrison@va.gov or (303) 712-5719 for further details.
    Request for Information - Data at Rest
    Buyer not available
    The Department of Defense, through the Air Force Life Cycle Management Center (AFLCMC), is issuing a Request for Information (RFI) to identify sources capable of providing Commercial Solutions for Classified (CSfC) Dual Data at Rest (DAR) capabilities for Tactical Air Control Party Modernization (TACP-M) Core Computers. The objective is to enhance operational security by ensuring that classified data is properly sanitized when computers are powered off or logged out, thereby allowing them to be considered unclassified and mitigating logistical and operational security concerns during travel and field operations. The proposed solution requires a minimum hardware update to NVMe SSD hard drives (M.2 2280, TCG Opal compliant, 1 TB minimum) and a software update for full disk encryption, with compliance to NSA certification for Full Drive Encryption (FDE) and NIAP-approved collaborative protection profiles. Interested parties must submit their responses, including company data, product capabilities, rough cost estimates, and potential risks, by January 5, 2026. For further inquiries, contact Edwin Hernandez Mendez at edwin.hernandezmendez.2@us.af.mil or Denis Grenier at denis.grenier@us.af.mil.
    Multiple Award Indefinite Delivery Indefinite Quantity (MA IDIQ) Contracts for Leasing Multi-Functional Devices (MFDs) for CONUS and Non-Foreign OCONUS DLA Customers
    Buyer not available
    The Defense Logistics Agency (DLA) is seeking qualified sources for Multiple Award Indefinite Delivery Indefinite Quantity (MA IDIQ) contracts to lease Multi-Functional Devices (MFDs) and provide associated services for DLA customers within the Contiguous United States (CONUS) and non-foreign Outside of the Contiguous United States (OCONUS). The procurement aims to establish contracts that will cover the leasing of MFDs, including installation, maintenance, consumable supplies (excluding paper), end-user training, and network services, all offered at a flat rate for up to 60 months. These devices are crucial for enhancing operational efficiency and document management within DLA facilities. Interested companies must submit a capabilities package by December 12, 2025, and any questions regarding the RFI should be submitted by November 13, 2025, to the designated contacts, Matthew O’Brien and Jennifer DeWease, via their provided emails.
    Request for Information (RFI) for Food Support for DLA Troop Support (CONUS SPV) - North and South Dakota Area, Military and Federally Funded Customers
    Buyer not available
    The Department of Defense, through the Defense Logistics Agency (DLA) Troop Support, is issuing a Request for Information (RFI) for food support services in the North and South Dakota regions for military and federally funded customers. The objective is to gather market research insights to inform the upcoming solicitation for Subsistence Prime Vendor (SPV) contracts, which will require contractors to provide a comprehensive range of food and beverage items, including canned goods, dairy products, frozen meats, and more, to various military installations and facilities in these areas. This procurement is crucial for ensuring timely and efficient food distribution to support military operations and personnel. Interested vendors are encouraged to submit their responses by December 3, 2025, at 3:00 p.m. Philadelphia Local Time, to the designated contacts, Neil-Michael Chiaradio and Megan Russell, via their provided email addresses.
    Trash Disposal Services
    Buyer not available
    The Department of Homeland Security, specifically the U.S. Customs and Border Protection (CBP), is seeking market information for Trash Disposal Services to be provided at a minimum of 20 locations within the San Diego Sector. The procurement aims to identify industry capabilities for a service contract that encompasses management, supervision, labor, transportation, supplies, and equipment necessary for effective trash disposal, while ensuring compliance with EPA and local regulations. This Request for Information (RFI) is crucial for informing CBP's acquisition strategy and performance specifications, as the contractor will be responsible for all aspects of trash removal, including adherence to a quality control plan and safety standards. Interested parties should submit their responses via email to Contract Specialist Starla VanWinkle by December 17, 2025, at 2:00 p.m. ET, as this RFI is for planning purposes only and does not guarantee a contract award.