Defense Finance and Accounting Service Cleveland, Ohio (DFAS-CL) Hard Drive and Tape Destruction Services
ID: 3002786Type: Combined Synopsis/Solicitation
Overview

Buyer

DEPT OF DEFENSEDEFENSE FINANCE AND ACCOUNTING SERVICE (DFAS)DEFENSE FINANCE AND ACCOUNTING SVCCOLUMBUS, OH, 432131152, USA

NAICS

All Other Support Services (561990)

PSC

SUPPORT- ADMINISTRATIVE: PAPER SHREDDING (R614)

Set Aside

Total Small Business Set-Aside (FAR 19.5) (SBA)

Original Source

https://sam.gov/opp/d16b87db2afc466e94ad99668257bcd4/view
Timeline
    Description

    The Defense Finance and Accounting Service (DFAS) is seeking proposals from qualified small businesses for hard drive and tape destruction services at its Cleveland, Ohio location. The contractor will be responsible for securely destroying 400 tapes and 4,200 hard drives, as well as shredding an additional 3,443 pre-destroyed drives, all within 30 days of contract award, to ensure compliance with federal regulations such as the Privacy Act and the Gramm-Leach-Bliley Act. This procurement underscores the importance of safeguarding sensitive data through stringent destruction protocols, with a total projected contract value of $16.5 million. Interested parties must submit their quotations and demonstrate technical capabilities by February 10, 2025, and direct any inquiries to DFAS contacts by February 6, 2025.

    Files
    Title
    Posted
    A03 SOW 20241119.pdf
    The document outlines a Request for Proposal (RFP) for on-site degaussing and shredding services for the Defense Finance and Accounting Service (DFAS) in Cleveland, Ohio. The contractor is tasked with securely destroying 400 tapes and 4,200 hard drives, as well as shredding 3,443 additional pre-destroyed drives, to prevent identity theft and ensure compliance with regulations including the Privacy Act and the Gramm-Leach-Bliley Act. Services must be completed within 30 days of contract award and conducted on-site at DFAS's Bratenahl location. The contractor must provide all necessary equipment, trained personnel, and maintain compliance with federal standards for data destruction, including issuing a Certificate of Destruction for each item processed. Reporting requirements mandate detailed documentation post-destruction, including specifics of the procedure, weights, and serial numbers. Security measures dictate that all contractor personnel must be U.S. citizens, undergo background checks, and be escorted by DFAS staff at all times while on-site. This RFP highlights the DFAS’s commitment to data security through stringent procedures for the handling and destruction of sensitive materials while adhering to regulatory mandates.
    INSTRUCTIONS TO OFFEROR Rev 1.pdf
    The Defense Finance and Accounting Service (DFAS) is seeking quotations for secure on-site degaussing and shredding services for hard drives and tapes. This Request for Quotation (RFQ) is structured as a total small business set-aside, emphasizing competition among qualified bidders. The awarded contract will be a firm-fixed price and is contingent on adherence to specified technical capabilities outlined in the Statement of Work (SOW). Proposals will be evaluated based on the Lowest Price Technically Acceptable (LPTA) criterion, with submissions required to demonstrate compliance with the RFQ without exceptions. Interested parties must submit price quotes along with a demonstration of technical capability by email by February 10, 2025. Any inquiries regarding the RFQ must be directed to designated DFAS contacts by February 6, 2025. The document includes provisions for potential protest procedures and encourages conciseness in submissions for effective evaluation. This solicitation aligns with federal contracting practices and aims to ensure the competent destruction of sensitive data, thereby safeguarding national security interests.
    Solicitation - HQ042325QE018.pdf
    The document outlines a Women-Owned Small Business (WOSB) solicitation for the Defense Finance and Accounting Service to provide secure on-site degaussing and shredding services for 400 tapes and 7,643 hard drives at their facility in Bratenahl, Ohio. The total award amount is estimated at $16,500,000, with a performance period of 30 days following the contract award. Key details include specific requirements for the services, locations for inspection and acceptance, and timelines for performance, scheduled from February 13 to March 13, 2025. The document emphasizes compliance with various acquisition regulations, including those for small businesses and other relevant federal standards. It also integrates various clauses concerning labor standards and contractor responsibilities, affirming the project’s alignment with federal mandates for contracting with small businesses. The purpose of this document is to announce the procurement opportunity while ensuring adherence to regulations promoting small business participation, specifically focusing on women-owned entities in federal contracting.
    Solicitation Amendment - HQ042325QE0180001.pdf
    This document pertains to a Women-Owned Small Business (WOSB) solicitation, outlining a federal contract for the provision of commercial products and services related to secure on-site degaussing and shredding of tapes and hard drives. The contract, identified by requisition number HQ042325QE0180001, has an effective date of February 3, 2025, and requires the contractor to complete specified tasks within 30 days of the award date. The contract's total award amount is projected at $16.5 million. The key requirements include the handling of 400 tapes and over 7,600 hard drives located at the Defense Finance and Accounting Service in Bratenahl, Ohio. Additionally, the document details payment processes using the Wide Area Workflow (WAWF) system for invoice submission and highlights various applicable Federal Acquisition Regulation (FAR) and Defense Federal Acquisition Regulation Supplement (DFARS) clauses regarding compliance, service standards, and subcontracting rules. Overall, the document serves to set forth the terms of engagement for the procurement process, ensuring that both the expectations of the government and the capabilities of the contractor align in pursuing secure data destruction services.
    WD 2015-4727.pdf
    Lifecycle
    Title
    Type
    Defense Finance and Accounting Service Cleveland, Ohio (DFAS-CL) Hard Drive and Tape Destruction Services
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    Combined Synopsis/Solicitation
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