CC Conference Room AV Upgrade
ID: FA301024Q0035Type: Solicitation
Overview

Buyer

DEPT OF DEFENSEDEPT OF THE AIR FORCEFA3010 81 CONS CCKEESLER AFB, MS, 39534-2701, USA

NAICS

Audio and Video Equipment Manufacturing (334310)

PSC

IT and Telecom - End User: Help Desk;Tier 1-2,Workspace,Print,Output,Productivity Tools (HW/Perp SW) (7E20)

Set Aside

Total Small Business Set-Aside (FAR 19.5) (SBA)
Timeline
  1. 1
    Posted Sep 6, 2024, 12:00 AM UTC
  2. 2
    Updated Sep 18, 2024, 12:00 AM UTC
  3. 3
    Due Sep 19, 2024, 7:00 PM UTC
Description

The Department of Defense, specifically the Department of the Air Force, is soliciting proposals for an audio/visual upgrade of the CC Conference Room at Keesler Air Force Base in Biloxi, Mississippi. The project entails the design, installation, and support of a comprehensive A/V system, including a touch panel for user control, ceiling-mounted microphones, quality ceiling speakers, and a UHD IP camera, all while adhering to federal regulations and ensuring user-friendly functionality without internet reliance. This procurement is part of a total small business set-aside initiative, with a site visit scheduled for September 12, 2024, and proposals due by September 19, 2024, at 2:00 PM CST. Interested vendors should direct inquiries to Samantha I. Conger at samantha.conger@us.af.mil or call 228-377-1832.

Point(s) of Contact
Files
Title
Posted
Sep 18, 2024, 4:20 PM UTC
This document serves as an amendment to a federal solicitation, updating key details regarding offers and contract modifications. It indicates that the closing date for submissions has been extended from September 18, 2024, at 1:00 PM to September 19, 2024, at 2:00 PM CST. Additionally, it outlines the procedures for offer acknowledgment and modification, emphasizing the importance of timely communication for any changes to submitted offers. The amendment maintains that, except for the specified changes, all other terms and conditions of the original solicitation remain effective. It specifies that the document must be signed by authorized individuals, including the contractor and contracting officer, to validate the changes. The purpose of this amendment reinforces adherence to procurement timelines and ensures that all participants in the bidding process are informed of the updated submission deadlines.
Sep 18, 2024, 4:20 PM UTC
The government document outlines a Statement of Objectives (SOO) for the design, installation, and support of an Audio/Visual (A/V) system tailored for a 20’ x 37’ conference room. The contractor is tasked with providing a comprehensive solution that includes a touch panel for user control, an all-in-one presentation switcher, ceiling-mounted microphones, quality ceiling speakers, and a UHD IP camera, while ensuring compliance with NDAA requirements. Notably, the A/V system will operate without internet connectivity or reliance on cloud services. Additionally, all equipment should support plug-and-play functionality without needing additional software on the Air Force network. The document specifies the inclusion of necessary components, user training for four individuals, and a support agreement that guarantees on-site troubleshooting assistance within 72 hours of any trouble ticket submission. This procurement aims to enhance communication capabilities and ensure a user-friendly experience while adhering to federal regulations and technical standards.
Sep 18, 2024, 4:20 PM UTC
This document consists of a series of questions and answers related to a government Request for Proposal (RFP) concerning an audiovisual setup for a conference room. It clarifies various specifications: the room has a drop ceiling and utilizes 2x2 tile, with no existing drawings available. The inquiry regarding the presence of a "sliding component storage panel" received no confirmation since it's not referenced in the Statement of Objectives (SOO). There is an installed Samsung display that does not require additional inclusion in quotes, and while the video conferencing tool is predominantly Microsoft Teams, Zoom usage may occur. All Bring Your Own Device (BYOD) content will originate from government laptops, indicating no necessity for a versatile display connection to personal devices. The conference room lacks a connection center in the table and does not provide a conduit pathway for wiring. A control system is suggested, with Crestron preferred, although other vendors are acceptable as long as they meet the SOO's requirements. This document is essential for vendors to understand the specific needs and existing conditions for proposing appropriate solutions in response to the RFP.
Sep 18, 2024, 4:20 PM UTC
The document outlines a solicitation for the Women-Owned Small Business (WOSB) program, specifically focusing on a contract for an audio-visual upgrade at the 81st Contracting Squadron, Keesler Air Force Base. It provides essential details such as the requisition and contract numbers, key contacts, and the schedule for submitting proposals, highlighting that contractors must return signed copies of the document to the issuing office. The scope includes a site visit for potential offerors to assess the requirements, emphasizing the need for base access. The delivery of the completed upgrade is expected by September 27, 2024, and various provisions related to payments, inspection, and contract administration are mentioned. The solicitation incorporates a variety of Federal Acquisition Regulation (FAR) clauses and conditions related to small business participation, emphasizing compliance with requirements for economically disadvantaged and women-owned businesses. This initiative demonstrates the government's commitment to fostering participation among underrepresented business sectors while fulfilling its audio-visual needs at military facilities.
Lifecycle
Title
Type
Solicitation
Similar Opportunities
Audio Visual Equipment Installation
Dept Of Defense
The Department of Defense, specifically the Department of the Air Force, is seeking sources for the installation of audio-visual equipment at Eielson Air Force Base and Joint Base Elmendorf-Richardson in Alaska. The primary objective is to upgrade the microphone systems within the 353 Combat Training Squadron and the 354 Operations Group Detachment 1, enhancing video teleconferencing capabilities by installing ceiling-mounted beamforming microphones that allow for effective communication during briefings without the need for handheld devices. This project is crucial for ensuring clear communication in large meetings while adhering to stringent security requirements and avoiding network configurations. Interested vendors must submit their company information and feedback on the draft Statement of Work by January 28, 2025, at 12:00 PM AKST, to the designated contacts, Mason Hawkins and Mouhamed Sarr, via email.
David Grant Medical Center's (DGMC) Simulation Center Audiovisual System Upgrade
Dept Of Defense
The Department of Defense, through the 60th Contracting Squadron, is soliciting quotations for an Audio-Visual (AV) System Upgrade at the David Grant Medical Center's Simulation Center located at Travis Air Force Base in California. The project aims to enhance the AV capabilities of the facility, which is critical for training medical personnel, by replacing outdated equipment and installing new systems that include high-definition cameras and microphones. This procurement is set aside for Historically Underutilized Businesses (HUBZone) under NAICS Code 334310, with quotes due by January 23, 2025, following a mandatory site visit on January 6, 2025. Interested contractors should contact Mr. Clark Teninty at clark.teninty.1@us.af.mil or Ms. Maekyla Rosendo at maekylajane.rosendo.3@us.af.mil for further details and to confirm attendance at the site visit.
Camera Refresh
Dept Of Defense
The Department of Defense, specifically the Department of the Air Force, is soliciting proposals for a comprehensive upgrade of the Video Surveillance System (VSS) at Fort George G. Meade, Maryland, under the title "Camera Refresh." The project aims to install a wired IP VSS that includes 55 new cameras and associated equipment, enhancing coverage particularly in Air Force dormitories, while ensuring the existing system remains operational during the transition. This upgrade is critical for maintaining security and surveillance capabilities, and it includes requirements for Power over Ethernet (PoE) connectivity, a minimum six-month video storage capacity, and a complete training program for personnel. Interested vendors must adhere to a Total Small Business Set-Aside and submit their offers by January 27, 2025, following a site visit scheduled for January 8, 2025. For further inquiries, potential bidders can contact SrA Kristopher Kostenko at kristopher.kostenko@us.af.mil or call 228-377-8596.
766 ESS VTC Conference Room Upgrade
Dept Of Defense
The Department of Defense, specifically the Department of the Air Force, is seeking contractors for the installation of a Secure Video Teleconferencing (VTC) System at Joint Base Pearl Harbor-Hickam in Hawaii. The objective is to modernize the existing VTC capabilities to enhance secure communication and mission situational awareness, requiring compliance with Defense Information Systems Agency (DISA) standards and the installation of necessary infrastructure such as audio equipment and encryption devices. This initiative is crucial for improving secure communication systems within military environments, ensuring both unclassified and classified communications are effectively managed. Interested contractors must submit proposals by January 24, 2025, following a site visit on January 21, 2025, and can contact Kasarah Hernandez at kasarah.hernandez.2@us.af.mil or Dominick Cagle at dominick.cagle@us.af.mil for further information.
58--A/V Equipment
Dept Of Defense
Presolicitation DEPT OF DEFENSE DEPT OF THE NAVY is seeking A/V Equipment for the OCHR NORFOLK COMMAND. The equipment will be used to replace audiovisual equipment in two classrooms. The procurement will be processed under FAR Part 12 and FAR Part 13, and will be awarded on a 100% small business set aside basis. The NAICS code for this acquisition is 334310. Interested vendors can obtain a copy of the Request for Quote (RFQ) from http://www.neco.navy.mil or http://www.fedbidopps.gov. Vendors must be registered in the SAM database to be eligible for award. A site visit will be held on September 21, 2018, at 5301 Robin Hood Road, Suite 130, Norfolk, VA 23513. Attendance is highly encouraged to ensure a clear understanding of the requirement.
Det 2 Camera Refresh
Dept Of Defense
The Department of Defense, specifically the Department of the Air Force, is soliciting proposals for the "Det 2 Camera Refresh" project, which involves the procurement of audio and video equipment, particularly motion picture cameras. This opportunity is set aside for small businesses under the SBA guidelines, emphasizing the importance of supporting smaller enterprises in fulfilling government contracts. The cameras will be utilized at Joint Base Andrews in Maryland, highlighting their role in enhancing operational capabilities. Interested vendors should reach out to SrA Kristopher Kostenko at kristopher.kostenko@us.af.mil or call 228-377-8596 for further details regarding the solicitation process.
2025 Air Show Sound System
Dept Of Defense
The Department of Defense, specifically the Department of the Air Force, is seeking a contractor to provide a comprehensive sound system for the Tinker Air Show 2025, scheduled from June 27 to June 30, 2025, at Tinker Air Force Base in Oklahoma. The contractor will be responsible for delivering a sound system capable of covering an area of 2500 ft by 1500 ft, ensuring clear audio for announcements and music amidst jet noise, and accommodating an expected crowd of over 200,000 attendees. This procurement is critical for the event's logistics, emphasizing public safety and operational excellence, with setup commencing on June 27 for sound testing and full operation required from June 28 to June 29. Interested parties should contact Christopher Collins at christopher.collins.91@us.af.mil or Javon Tharps at javon.tharps@us.af.mil for further details, and must adhere to the Total Small Business Set-Aside requirements.
FY25 Barnes Center Interactive White Boards - Combo Solicitation
Dept Of Defense
The Department of Defense, specifically the 42nd Contracting Squadron at Maxwell Air Force Base, is seeking quotations for the procurement of 41 Interactive Whiteboard on Board Computers for the Barnes Center for Enlisted Education. This initiative aims to modernize classroom technology and enhance educational delivery, fostering an interactive learning environment crucial for training future military leaders. The contract is set aside for small businesses under NAICS Code 334310, with a Firm Fixed Price Award anticipated. Interested contractors must submit their quotes by January 30, 2025, with delivery desired by February 20, 2025. For further inquiries, contact SrA Troy Cournoyer at troy.cournoyer@us.af.mil or Thomas Harvey at thomas.harvey.4@us.af.mil.
Camera System
Dept Of Defense
The Department of Defense, specifically the Air Force at Beale Air Force Base, is seeking sources and price estimates for a 4K Security Camera System to enhance tool accountability on the flight line. The procurement aims to replace the current inadequate camera setup with a system that includes eight indoor high-definition cameras capable of continuous recording, live and recorded video analysis, and features such as 14-day playback and USB export. This initiative is crucial for improving operational efficiency and ensuring compliance with maintenance processes. Interested parties should respond to the Sources Sought posting by providing their interest and price estimates, and may direct inquiries to SSgt Korey Sarantopoulos at korey.sarantopoulos.1@us.af.mil or David Wadkins at david.wadkins@us.af.mil.
Mental Health Symposium (A/V) Rental BPA
Dept Of Defense
The Department of Defense, specifically the Department of the Air Force, is seeking qualified vendors to provide audio and visual (A/V) equipment and support services for the Mental Health Leadership & Readiness Symposium scheduled from March 3-7, 2025, at The Florida Hotel & Conference Center in Orlando, Florida. The procurement aims to facilitate a successful event for over 250 attendees, requiring a range of A/V equipment such as projectors, microphones, and speakers, along with technical support for setup, operation, and dismantling. This symposium is crucial for training mental health leaders within the Air Force Medical Service, emphasizing the importance of effective communication and technical readiness. Interested parties must submit their responses to the Request for Information (RFI) by January 20, 2025, to the designated contacts, Eric Oliver and Taylar Harris, via email.