The U.S. Coast Guard Academy (USCGA) is seeking a contractor to provide transportation services for its NCAA Division III athletic teams. The contractor will be responsible for ensuring safe, timely transportation for cadets, athletes, coaches, and staff to various competitions, both within New England and beyond. The service requires buses with a capacity of up to 54 passengers, equipped with necessary amenities like undercarriage storage, Wi-Fi, and restrooms.
Key operational tasks include managing scheduling with the USCGA's designated travel administrators, providing meticulous record-keeping of trips, and maintaining a fleet capable of handling last-minute changes or cancellations. Additionally, contractors must ensure all personnel are qualified, professional, and can comply with necessary state and federal regulations.
The contract spans five years, necessitating continual performance evaluation and compliance with established reporting structures. Essential documents include trip confirmations, incurred cost reports, and proof of insurance. Overall, this initiative underscores the commitment to supporting USCGA's athletic programs while adhering to high standards of safety and service.
The document outlines a preliminary bus schedule for an athletics department, detailing planned transportation for athletic games and events occurring from August 2024 to May 2025. It indicates various trip dates, hours, and whether an overnight stay is necessary, particularly highlighting the flexibility of schedules due to fluctuating athletic results and championship progression. The notes emphasize that the schedule serves to provide a general idea of bus operations, acknowledging that actual trips may vary year-to-year based on sporting outcomes. Key trips requiring overnight stays are signaled prominently, demonstrating awareness of logistical demands related to college athletics. While the document broadly sketches transportation needs, it aims to prepare interested vendors or service providers for potential contracting opportunities related to the student-athlete transport services, ensuring comprehension of the variable nature of these athletic engagements.