NEC - BAS Service Contract for NON-CAA area
ID: 19PM0724Q0063Type: Combined Synopsis/Solicitation
Overview

Buyer

STATE, DEPARTMENT OFSTATE, DEPARTMENT OFUS EMBASSY PANAMA CITYWASHINGTON, DC, 20520, USA

NAICS

Plumbing, Heating, and Air-Conditioning Contractors (238220)

PSC

MAINT/REPAIR/REBUILD OF EQUIPMENT- REFRIGERATION, AIR CONDITIONING, AND AIR CIRCULATING EQUIPMENT (J041)

Original Source

https://sam.gov/opp/2e4d0b47bc6546f0acdc26ef542d42ae/view
Timeline
    Description

    The U.S. Department of State, through the U.S. Embassy in Panama City, is seeking quotations for a NEC - Building Automation System (BAS) Service Contract for a non-CAA area. The contract requires the provision of preventive maintenance services, including four site visits annually and remote support, structured over a base year with two optional one-year extensions. This procurement is critical for ensuring the operational reliability and functionality of the BAS at the embassy, adhering to federal regulations and standards. Interested vendors must submit their quotations electronically by September 13, 2024, at 3:00 p.m. local time, and are required to register in the System for Award Management (SAM) database prior to submission. For further inquiries, contact Gabriel Massine at PNMPROCREQ@state.gov or Reinel Arcia at arciara@state.gov.

    Point(s) of Contact
    Gabriel Massine - Contracting Officer
    PNMPROCREQ@state.gov
    Reinel Arcia
    50764807115
    arciara@state.gov
    Files
    Title
    Posted
    24Q0063 - Attachment to SF-1449.pdf
    The document outlines a Request for Quotation (RFQ) for Building Automation System (BAS) Preventive Maintenance services. It establishes requirements for a one-year contract with two optional one-year extensions, emphasizing a firm-fixed-price arrangement that includes all necessary labor, tools, and insurance costs, particularly for Defense Base Act (DBA) insurance. The performance work statement details anticipated services and specifies that no Value Added Tax (VAT) will apply. The document includes various sections: pricing structures for each contract year, clauses related to contract administration, solicitation provisions that prospective contractors must fulfill, and evaluation factors for assessing bids. Specific instructions mandate the completion of cybersecurity-related assessments as part of the offer submission, along with proof of business viability and relevant past performance. Key aspects include the contractor's liability, operational compliance with local laws, and coverage for holidays or unexpected closures. The document’s structure is methodical; it lists procedures, required clauses, and templates for submissions. Overall, this RFQ serves to solicit bids for maintaining BAS systems efficiently and securely, while ensuring compliance with federal regulations and requirements.
    24Q0063 - Invitation letter.pdf
    The U.S. Embassy in Panama City issued a Request for Quotations (RFQ) number 19PM0724Q0063 for a NEC-BAS Service Contract for a non-CAA area. Interested companies must follow instructions in Section 3 of the solicitation, complete necessary documents, and submit their quotations by September 13th, 2024, at 03:00 p.m. local time. Quotations submitted after the deadline will not be accepted, and only proposals in English that meet specified formatting requirements will be considered. To be eligible, offerors must include a completed SF-1449 form, details as outlined in the schedule and representations, certifications, additional required information, and proof of registration in the System for Award Management (SAM) database. Failure to register may result in disqualification. The U.S. Government aims to award the contract to the lowest-priced responsible vendor based on initial quotations, potentially engaging in discussions only with companies in the competitive range if necessary. This RFQ reflects standard government procurement practices aimed at ensuring competition and compliance within federal contracting processes.
    24Q0063 - QA BAS Service Contract for Non-Caa area(Approval Request).docx
    The RFQ# 19PM0724Q0063 pertains to a service contract for the NEC - Building Automation System (BAS) required for a Non-CAA area, following a transition from a previously unified contract for all embassy locations to separate contracts based on new regulations. The main requirement includes four site visits annually, remote support as stipulated in the Statement of Work, and a period of performance that consists of one base year plus two option years, totaling three years. The solicitation does not allow for combining site visits nor for site visits to be conducted as part of the process. Questions regarding the contract will be addressed until the close of business on September 1, 2024. This document outlines critical operational parameters and timelines for potential bidders, emphasizing the structured requirements necessary for compliance with the new contracting approach.
    24Q0063 - SF1449 Cover Page.pdf
    The document is a Standard Form 1449 which outlines a solicitation for commercial items, specifically for the American Embassy in Panama City. The Requisition Number is PR12665762, with the solicitation number being 19PM0724Q0063, issued on August 7, 2024. The submission deadline for offers is September 9, 2024, at 3:00 PM local time. This acquisition is classified as unrestricted, allowing participation by various business types, including small businesses and service-disabled veteran-owned businesses. The Embassy's GSO is the issuing office and it will also administer the contract. The contractor must return signed copies of the form acknowledging the agreement to supply the requested items or services. The solicitation incorporates several Federal Acquisition Regulations (FAR) by reference, ensuring compliance and standardization for federal acquisitions. Overall, this document serves as a formal invitation for bidding on goods or services required by the U.S. government in Panama, adhering to established federal guidelines and processes.
    Attachment A - Scope of Works (SOW) Non-CAA.pdf
    The document is a Statement of Work (SOW) for the provision of Building Automation System (BAS) Preventative Maintenance Services at the U.S. Embassy in Panama. The SOW outlines the requirements for maintaining BAS functionality, ensuring operational reliability, and preventing system malfunctions. The contract is structured for a one-year base period with two one-year optional extensions, requiring four site visits each year. Key activities include an initial assessment of installed BAS and equipment, developing site-specific maintenance checklists, performing regular preventive maintenance activities, remote support, and reporting any deficiencies found. Specific tasks involve checking communication networks, reviewing time schedules, troubleshooting issues, validating alarm configurations, and maintaining backup procedures. The document details timelines, deliverable requirements, and responsibilities, including that of the Contractor to ensure compliance with applicable codes and regulations. Any work outside the scope of preventative maintenance necessitates prior approval and will be documented in separate purchase orders. This statement serves as a guiding framework to enhance ongoing BAS operations, enhance safety, and ensure systematic upkeep in accordance with government standards.
    Attachment B - C-SCRM Questionnaire.xlsx
    The Cybersecurity Supply Chain Risk Management (C-SCRM) Questionnaire is designed for vendors submitting proposals to federal government entities. It requires detailed contact information and assessments regarding organizational security practices related to supply chain threats. The questionnaire is structured into three sections, focusing on Vendor Risk Management Plans, Physical and Personnel Security, and compliance with established NIST SP 800-53 standards. Key inquiries include the identification of supply chain threats, mapping of suppliers, and ensuring that suppliers adhere to SCRM requirements. Additionally, it addresses employee background checks and measures to prevent tampering of ICT equipment. Vendors must provide responses within specified fields and may be subject to documentation requests from the government to validate the information submitted. This process aims to enhance security protocols and mitigate risks associated with the supply chain, ensuring compliance and safeguarding sensitive data in government contracts.
    Lifecycle
    Title
    Type
    NEC - BAS Service Contract for NON-CAA area
    Currently viewing
    Combined Synopsis/Solicitation
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