Building Records & File Management
ID: 36C10B25Q0041Type: Solicitation
Overview

Buyer

VETERANS AFFAIRS, DEPARTMENT OFVETERANS AFFAIRS, DEPARTMENT OFTECHNOLOGY ACQUISITION CENTER NJ (36C10B)EATONTOWN, NJ, 07724, USA

NAICS

Custom Computer Programming Services (541511)

PSC

SUPPORT- MANAGEMENT: DATA COLLECTION (R702)

Original Source

https://sam.gov/opp/fdbc4440a4394e658baf881d380cfbab/view
Timeline
    Description

    The Department of Veterans Affairs (VA) is seeking a contractor to provide Building Records and File Management services, specifically targeting the maintenance and accessibility of building records through a web portal. The primary objective of this procurement is to ensure the accuracy of Life-Safety Drawings and to support the operational efficiency of VA facilities by archiving records, maintaining AutoCAD and Revit models, and providing technical support. This initiative is crucial for enhancing safety and compliance with federal regulations, particularly in managing sensitive health information. The contract is awarded solely to VLogic Systems, Inc. and spans from January 7, 2025, to January 6, 2026, with four optional extension periods. For further inquiries, interested parties can contact Dominic Tanglao at dominic.tanglao@va.gov or Matthew Newell at matthew.newell@va.gov.

    Point(s) of Contact
    Dominic Tanglao
    (848) 377-5213
    dominic.tanglao@va.gov
    Matthew Newell
    (848) 377-5170
    matthew.newell@va.gov
    Files
    Title
    Posted
    36C10B25Q0041 Final.pdf
    The Department of Veterans Affairs (VA) issued a contract request for Building Records and File Management services, primarily targeting accuracy in maintaining building records accessible via a web portal. The contractor (VLogic Systems, Inc.) is tasked with archiving records, maintaining AutoCAD and Revit models, providing technical support, and ensuring compliance with federal regulations, including FedRAMP. The contract spans from January 7, 2025, to January 6, 2026, with four optional extension periods. Key deliverables include a project management plan, weekly progress reports, a web-based engagement intervention for veteran support, and thorough training for peer support specialists. The contractor must ensure accessibility for users, adhere to information security standards, and consistently monitor and report on system performance and user engagement metrics. This procurement initiative demonstrates the VA's commitment to improving service delivery and operational efficiency while ensuring compliance with federal mandates, particularly in the management of sensitive health information.
    JA Building Records_Redacted.pdf
    The document outlines a procurement process for a Building Records File Management Service by the Department of Veterans Affairs (VA). The need arises from the requirement to create accurate Life-Safety Drawings, vital for the safety of patients and staff. Market research conducted indicated that no additional competitive offers were available, leading to the decision to award the contract to Vlogic Systems, as it uniquely meets VA requirements, including access to previously built drawings. An RFI issued in October 2024 returned responses from several companies, but none met the VA's specific needs. To foster future competition, the government will continue to perform market research to explore other software options that might integrate with existing VA systems. This activity exemplifies the VA's effort to ensure compliance with federal acquisition regulations while prioritizing safety and operational efficiency within its facilities.
    Lifecycle
    Title
    Type
    Building Records & File Management
    Currently viewing
    Solicitation
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