R606--FY25: VISN-WIDE Court Reporter Services
ID: 36C24825Q0161Type: Presolicitation
Overview

Buyer

VETERANS AFFAIRS, DEPARTMENT OFVETERANS AFFAIRS, DEPARTMENT OF248-NETWORK CONTRACT OFFICE 8 (36C248)TAMPA, FL, 33637, USA

NAICS

Court Reporting and Stenotype Services (561492)

PSC

SUPPORT- ADMINISTRATIVE: COURT REPORTING (R606)

Set Aside

Service-Disabled Veteran-Owned Small Business (SDVOSB) Set-Aside (FAR 19.14) (SDVOSBC)

Original Source

https://sam.gov/opp/ced4d576c334435d90cc903d09ecfbfd/view
Timeline
    Description

    The Department of Veterans Affairs is seeking proposals for VISN-wide Court Reporter Services to support the Veterans Integrated Service Network 8 (VISN 8) healthcare system, which includes facilities in Florida and Puerto Rico. The contractor will be responsible for providing qualified stenographers to deliver real-time verbatim transcription for various hearings, depositions, and administrative processes, ensuring timely responses to service requests and compliance with confidentiality laws. This procurement is vital for maintaining effective communication and documentation within the VA's administrative processes, thereby enhancing healthcare management. Interested contractors should contact Victoria Robles Burgos at Victoria.RoblesBurgos@va.gov for further details, with the contract structured to span multiple periods from 2025 to 2029.

    Point(s) of Contact
    Victoria Robles BurgosContracting Officer
    (407) 646-4282
    Victoria.RoblesBurgos@va.gov
    Files
    Title
    Posted
    36C24825Q0161_1.docx
    The Presolicitation Notice outlines the upcoming solicitation for court reporter services across VISN 8 facilities, related to the Department of Veterans Affairs. The contracting office, located in Orlando, FL, will accept responses until December 6, 2024, at 11 AM Eastern Time. The solicitation number is 36C24825Q0161, with a focus on set-aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSBC). The relevant Product Service Code is R606, and the NAICS code assigned is 561492. All responses will be archived 60 days post the response deadline. Interested parties are directed to contact the Contracting Officer, Victoria Robles, for more information. This notice is part of the federal government's procurement process aimed at securing essential services within the VA system.
    36C24825Q0161_2.docx
    The Department of Veterans Affairs is seeking Court Reporting services for the Veterans Integrated Service Network (VISN) 8, which covers Florida and Puerto Rico. The contractor is required to provide all necessary labor, materials, tools, and supervision as detailed in the Performance Work Statement. Interested vendors must submit any questions in writing to the Contracting Officer, Victoria Robles-Burgos, by 2:00 PM EST on December 13, 2024. Quotes should be emailed to the same contact by the submission deadline of December 27, 2024, at 11 AM EST. This solicitation is set aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSBC) and requires compliance with specific guidelines. The importance of maintaining the integrity of the solicitation process is emphasized, with reminders against telephone inquiries. This request exemplifies the federal government's ongoing efforts to procure essential services supporting the healthcare needs of veterans while promoting veteran-owned businesses.
    36C24825Q0161.docx
    The document outlines a Request for Proposal (RFP) from the Department of Veterans Affairs (VA) for court reporting services to support the Veterans Integrated Service Network (VISN) 8. The contract, effective from December 6, 2024, with a total estimated value of $19 million, seeks a contractor to provide certified stenographers for various hearings, depositions, and investigations across multiple VA facilities in Florida and Puerto Rico. Key requirements include the ability to deliver transcripts within ten business days, adherence to specific formatting guidelines, and the management and preservation of sensitive patient data in compliance with federal laws. The proposal emphasizes the necessity for contractors to maintain a high standard of performance, ensuring that services are rendered efficiently and without the use of audio recording. Additionally, it stipulates rigorous confidentiality measures to protect patient information, mandating training and appropriate signage for contractor personnel. The success of the contract will be evaluated through a quality assurance surveillance plan, assessing compliance with established performance standards. Overall, the RFP demonstrates the VA's commitment to enhancing support services for veterans while adhering to stringent regulatory frameworks.
    36C24825Q0161 (1).pdf
    The Department of Veterans Affairs seeks proposals for court reporting services to support the Veterans Integrated Service Network 8 (VISN 8) healthcare system. The contractor must provide qualified stenographers to deliver real-time verbatim transcription of various hearings, depositions, and administrative processes across multiple VA facilities in Florida and Puerto Rico. Key requirements include timely response to service requests, production of clear transcripts, and compliance with confidentiality laws. The contractor is responsible for any necessary retakes due to equipment failures at no additional cost to the government. Invoicing must be submitted electronically, and training on privacy practices is mandatory for all contractor employees. The contract is structured with specific pricing for varied services and multiple contract periods spanning from 2025 to 2029. This procurement supports the VA's commitment to maintaining effective communication and documentation in its administrative processes, ensuring compliance with necessary regulations and standards. This initiative underscores the VA's investment in efficient support services for better healthcare management.
    Past Performance Form.pdf
    The Past Performance Form is a critical component of government RFPs, federal grants, and state/local solicitations. Its primary purpose is to evaluate a contractor's prior performance on similar projects, ensuring that they possess the necessary experience and capability to deliver high-quality services. The document typically includes sections where contractors detail previous projects, supplying metrics such as completion time, cost control, and customer satisfaction. These insights enable evaluators to assess potential risks and make informed decisions regarding contract awards. The structure of the form outlines specific criteria that past performances must meet, including relevance, timeliness, and compliance with contractual obligations. This form plays a vital role in fostering transparency and accountability in government contracting, as it allows agencies to leverage historical data to enhance future procurement outcomes, thereby optimizing public resources and project success.
    Lifecycle
    Title
    Type
    R606--FY25 COURT REPORTER SERVICES
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    Presolicitation
    R606--FY25: VISN-WIDE Court Reporter Services
    Solicitation
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