Maintenance & Repair -Trane (2 Units) Chiller Plant & York (1) Process Chiller
ID: PAN004355Type: Sources Sought
Overview

Buyer

DEPT OF DEFENSEDEPT OF THE ARMYW6QK ACC-APG CONT CT TYAD OFCTOBYHANNA, PA, 18466-0000, USA

NAICS

Plumbing, Heating, and Air-Conditioning Contractors (238220)

PSC

MAINT/REPAIR/REBUILD OF EQUIPMENT- PLUMBING, HEATING, AND WASTE DISPOSAL EQUIPMENT (J045)

Original Source

https://sam.gov/opp/94da3b10e4ca49e89aadc6541b9428e4/view
Timeline
    Description

    The Department of Defense, specifically the Department of the Army, is seeking contractors for the maintenance and repair of two Trane air-cooled chillers and one York air-cooled chiller located at the Tobyhanna Army Depot in Pennsylvania. The procurement involves a five-year hybrid contract that includes a Firm Fixed Price for regular inspections and a Time & Material basis for government-approved repairs, with an emphasis on ensuring optimal functionality and compliance with manufacturer standards. Interested businesses are invited to submit a capabilities statement by January 10, 2025, to express their qualifications, as this sources sought notice is part of a market research initiative to gauge interest and inform the procurement method. For further inquiries, potential bidders can contact Jessica McHugh at jessica.l.mchugh.civ@army.mil or by phone at 570-615-6125.

    Point(s) of Contact
    Jessica McHugh
    (570) 615-6125
    jessica.l.mchugh.civ@army.mil
    Files
    Title
    Posted
    Draft PWS TRANE-York Chillers Service_16Dec24.pdf
    The Performance Work Statement (PWS) outlines a service contract for inspection, maintenance, and repair of two TRANE chillers and one YORK chiller at the Tobyhanna Army Depot (TYAD). This five-year hybrid contract establishes a Firm Fixed Price (FFP) for regular inspections and a Time & Material (T&M) basis for government-approved repairs. The main objective is to ensure optimal functionality of the chillers while documenting all services performed. The contractor will provide all necessary personnel and equipment, adhering to manufacturer standards and applicable regulations. The contract includes specific tasks like weekly inspections, monthly service reports, and a one-time repair for Chiller 1A-RFF-ACH03, required within 120 days of contract award. Response times for unscheduled service calls are mandated within 72 hours. Quality Control and Assurance programs must be maintained by the contractor to ensure performance standards are met. Safety, security, and environmental requirements are emphasized, and contractors must comply with strict regulations regarding personnel access, training, and equipment safeguarding. The document serves as a framework for government RFPs by detailing the responsibilities and expectations for contractors, highlighting the focus on quality service delivery and regulatory compliance at a government facility.
    Sources Sought- Chillers Service.pdf
    The Tobyhanna Army Depot (TYAD) is conducting a market research initiative to identify potential contractors for maintenance and repair services of two TRANE and one YORK air-cooled chillers located at the depot in Pennsylvania. This sources sought synopsis aims to gauge interest, expertise, and capabilities among potential bidders, with responses informing the procurement method, which may include a small business set-aside or full competition. A hybrid firm fixed price/time and materials contract of up to five years is proposed. The contractor must adhere to manufacturer standards and industry codes for maintenance tasks, including scheduled and emergency repairs. Interested businesses are required to submit a capabilities statement, detailing their qualifications, by January 10, 2025. The notice explicitly states that it is not a request for proposals and committing to any contract is not guaranteed. The applicable NAICS code for this project is 238220, and submissions are to be made electronically, with proprietary information protected.
    Lifecycle
    Title
    Type
    Maintenance & Repair -Trane (2 Units) Chiller Plant & York (1) Process Chiller
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