4120--692-25-3-1613-0016 EMPI Funded Portable Chiller
ID: 36C26025Q0717Type: Solicitation
Overview

Buyer

VETERANS AFFAIRS, DEPARTMENT OFVETERANS AFFAIRS, DEPARTMENT OF260-NETWORK CONTRACT OFFICE 20 (36C260)VANCOUVER, WA, 98661, USA

NAICS

Air-Conditioning and Warm Air Heating Equipment and Commercial and Industrial Refrigeration Equipment Manufacturing (333415)

PSC

AIR CONDITIONING EQUIPMENT (4120)

Original Source

https://sam.gov/opp/0ea0edbe55b74ac3a964b40e0bb0d2f0/view
Timeline
    Description

    The Department of Veterans Affairs is seeking proposals for the procurement of a portable air-cooled glycol chiller, with a nominal capacity of 55-60 tons, intended for use at the White City VA SORCC in Oregon. This mobile-mounted chiller, which must be provided on a towable trailer, is designed to support building chilled water systems when permanent chillers are offline, with an estimated movement frequency of 5-10 times annually. Key specifications include a minimum flow rate of 2.6 GPM per ton, a pressure of 30 psi, and a chilled water leaving temperature of 55 degrees F (+/-), along with compliance to State, Federal, and VA standards for delivery, installation, and testing. Interested parties must submit their offers by August 22, 2025, at 12:00 PM PDT, and direct any questions to Contract Specialist Meredith F. Valentine at Meredith.Valentine@va.gov.

    Point(s) of Contact
    Meredith F ValentineContract Specialist
    Meredith.Valentine@va.gov
    Files
    Title
    Posted
    36C26025Q0717 0001.docx
    Amendment 0001 to RFQ 36C26025Q0717 addresses questions from interested parties regarding a portable chiller system. The chiller, with a nominal tonnage of 55-60 tons, is intended for use with building chilled water systems when permanent chillers are offline. It needs to be mobile-mounted on a trailer, which the responder must provide. The system is estimated to be moved 5-10 times annually. Required specifications include a flow rate of 2.6 GPM per ton minimum (143-160 GPM), a pressure of 30 psi, and a chilled water leaving temperature of 55 degrees F (+/-). All other terms and conditions of the original RFQ remain unchanged.
    36C26025Q0717_1.docx
    The Department of Veterans Affairs (VA) Network Contracting Office 20 has issued a presolicitation notice (Solicitation Number 36C26025Q0717) for the procurement of one portable air-cooled glycol chiller for the White City SORCC in Oregon. This requirement is set aside for Service-Disabled Veteran-Owned Small Business Concerns (SDVOSBC). The chiller must be compliant with Buy American regulations, have a nominal capacity of 55-60 tons, use R454B refrigerant, and operate on 208 VAC / 3 / 60 power. Key features include low sound fans, coated coils, service isolation valves, redundant chilled water pumps, a 150-gallon storage tank, and a dual-axle trailer for portability. The estimated posting date for the solicitation is August 11, 2025, with a response deadline of August 22, 2025, at 12:00 PM PST. Points of contact for this solicitation are Meredith Valentine and Alan Perez.
    36C26025Q0717_2.docx
    This government solicitation (RFQ 36C26025Q0717) from the Department of Veterans Affairs is a 100% small business set-aside for the procurement of one portable air-cooled glycol chiller (55-60 nominal tons) on a towable trailer for the White City VA SORCC in Oregon. The chiller must use R454B refrigerant, be 208 VAC / 3 / 60, and include specific features like low sound fans, coated coils, service isolation valves, and redundant chilled water pumps. The contractor is responsible for delivery, installation, labeling, and testing in accordance with State, Federal, and VA standards, and must provide one-year warranties for refrigerant and unit labor. Key dates include an offer due date of August 22, 2025, at 12:00 PM PDT, and a deadline for questions on August 15, 2025. The document outlines detailed contract terms, conditions, and clauses, including those related to payment, invoicing, and compliance with Federal Acquisition Regulations (FAR) and VA Acquisition Regulations (VAAR).
    Lifecycle
    Title
    Type
    4120--692-25-3-1613-0016 EMPI Funded Portable Chiller
    Currently viewing
    Solicitation
    4120--692 EMPI Funded Portable Chiller
    Presolicitation
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