Maintenance Contract for HP Printers at DFW National Cemetery
ID: SS1752652Type: Sources Sought
Overview

Buyer

VETERANS AFFAIRS, DEPARTMENT OFVETERANS AFFAIRS, DEPARTMENT OFNATIONAL CEMETERY ADMIN (36C786)QUANTICO, VA, 22134, USA

Set Aside

Veteran-Owned Small Business Set-Aside (specific to Department of Veterans Affairs) (VSA)

Original Source

https://sam.gov/opp/2e6456772a1640f1a329cbe9e3ba58d5/view
Timeline
    Description

    The Department of Veterans Affairs is seeking qualified vendors to provide maintenance services for HP printers at the Dallas-Fort Worth National Cemetery in Texas. The contract will cover maintenance and repair for two network printer/multi-functional devices, including on-site delivery of toner and other consumable supplies, with a focus on ensuring reliable operational capabilities. This initiative underscores the VA's commitment to engaging small businesses, particularly Veteran-Owned and Service-Disabled Veteran-Owned Small Businesses, as responses to this Sources Sought notice will inform acquisition strategies. Interested parties must submit their company details and classification information by April 17, 2025, and can contact David Hester at David.Hester@va.gov for further inquiries.

    Point(s) of Contact
    David Hester
    David.Hester@va.gov
    Files
    Title
    Posted
    SOURCES SOUGHT DFW Copier.docx
    The National Cemetery Administration (NCA) is seeking potential sources for a Copier Maintenance Contract for the Dallas-Fort Worth National Cemetery, located in Dallas, Texas. The contract will cover maintenance and repair services for two network printer/multi-functional devices and include on-site delivery of toner and consumable supplies. Qualified businesses are invited to respond to this Sources Sought Synopsis, with emphasis on obtaining information about their classification, including small, disadvantaged, veteran-owned, and service-disabled veteran-owned entities. Responses will help the government determine acquisition strategies, and if two or more certified SDVOSBs or VOSBs can provide services at reasonable prices, the project may be set aside for these groups per veteran-specific legislation. Interested parties must submit their company details and classification information by April 17, 2025. This initiative reflects the VA's commitment to engaging small businesses and ensuring reliable service for essential operational capabilities at the cemetery.
    SOW Printer Maint and Service Plan.docx
    The Dallas-Fort Worth National Cemetery is seeking a contractor for a Printer Maintenance and Service Program to ensure reliable operation of two HP Color LaserJet Flow MFP E67660z networked printers/copiers. The contractor will provide maintenance and repair services, deliver consumable supplies, and respond to service calls within three working hours. Maintenance includes factory-recommended parts replacement, diagnostics, and repairs—all performed on-site unless otherwise authorized. The contractor must also supply user-installable consumables such as toner and printer parts, estimated based on a monthly output of 12,000 copies. The contract demands reporting on meter readings and the submission of various maintenance schedules and delivery plans in Microsoft Office format. This RFP illustrates a commitment by the cemetery to ensure consistent operational readiness of essential office equipment while adhering to best maintenance practices.
    Lifecycle
    Title
    Type
    Maintenance Contract for HP Printers at DFW National Cemetery
    Currently viewing
    Sources Sought
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