R602--VHI Courier Services
ID: 36C25024Q0712Type: Presolicitation
Overview

Buyer

VETERANS AFFAIRS, DEPARTMENT OFVETERANS AFFAIRS, DEPARTMENT OF250-NETWORK CONTRACT OFFICE 10 (36C250)DAYTON, OH, 45428, USA

NAICS

Couriers and Express Delivery Services (492110)

PSC

SUPPORT- ADMINISTRATIVE: COURIER/MESSENGER (R602)

Set Aside

Service-Disabled Veteran-Owned Small Business (SDVOSB) Set-Aside (FAR 19.14) (SDVOSBC)

Original Source

https://sam.gov/opp/c7591ee7b2134486b9d7fafe0c530039/view
Timeline
    Description

    The Department of Veterans Affairs (VA) seeks a vendor to provide vital courier services for its Veterans Health Indiana facilities. The primary goal is to ensure efficient and timely transportation of medical specimens, supplies, and pharmaceuticals between various VA locations and, occasionally, directly to patients' residences.

    The VA requires a flexible and responsive service that can adapt to unscheduled and emergency deliveries, emphasizing same-day or next-day turnaround times. Scheduled daily runs are also a key aspect, with the need for reliable and punctual pick-ups and deliveries. The successful vendor will be expected to develop a robust contingency plan to maintain uninterrupted services, demonstrating an ability to manage exigent circumstances.

    As part of the service, the VA expects a web portal that enables customers to request unscheduled jobs and track deliveries in real-time. This portal will enhance the overall efficiency of the service and provide a user-friendly interface for VA staff.

    The contract is scheduled for a one-year base period, with the potential for four additional one-year extensions. This provides an estimated period of performance from October 2024 to October 2025. The VA will evaluate vendors based on their ability to meet these performance requirements, their past experience, and their proposed pricing structures.

    Interested parties should submit their quotes, including the necessary certifications and information, by the extended deadline of 12 pm EST on August 9, 2024. The VA encourages service-disabled veteran-owned small businesses to apply and will not consider applications received after the deadline.

    For any clarifications or questions, vendors should contact the Contract Specialist, Tiera T. Sims, at tiera.sims@va.gov or via phone at 216-447-8300.

    Point(s) of Contact
    Tiera SimsContract Specialist
    (216) 447-8300
    tiera.sims@va.gov
    Files
    Title
    Posted
    36C25024Q0712_1.docx
    The Department of Veterans Affairs, Network Contracting Office 10, is soliciting COURIER SERVICES for transporting laboratory specimens, supplies, and mail from various Community Based Outpatient Clinics to the Richard L. Roudebush VA Medical Center. The contract will be awarded as a Blanket Purchase Agreement (BPA) for one base year with four option years, with the RFQ release anticipated on July 17, 2024, and the response deadline on July 31, 2024. Interested parties should address inquiries via email to the Contract Specialist, Tiera Sims, no later than July 26, 2024.
    36C25024Q0712_2.docx
    The Department of Veterans Affairs seeks a vendor to provide efficient and timely laboratory and pharmacy courier services for the Veterans Health Indiana VA Health Care System. The contract, to be awarded as a single Blanket Purchase Agreement, covers one base year and four optional years. The VA aims to procure reliable transportation services for medical samples and pharmaceuticals, ensuring veterans receive crucial health support. The solicitation is restricted to 100% Service-Disabled Veteran-Owned Small Businesses. Interested parties must respond by 12 PM Eastern Time on July 31, 2024, with submissions evaluated based on their ability to meet specific service requirements and past performance. The contract, if awarded, would be effective from October 2024 to October 2025.
    36C25024Q0712_3.docx
    The Department of Veterans Affairs issues an amendment extending the response date for its combined solicitation. The focus is on procuring courier services for the Veterans Health Indiana facility. The amendment pushes the submission deadline to August 9, 2024, at 12 pm EST, providing bidders with additional time to submit their proposals. Earlier questions and answers will be supplemented with forthcoming clarifications. The solicitation seeks a capable contractor to manage the efficient transportation of goods, likely medical supplies or equipment, to and from the medical center, ensuring timely and reliable deliveries.
    36C25024Q0712_4.docx
    The Department of Veterans Affairs, Network Contracting Office (NCO) 10, is issuing an amendment to a previous combined solicitation (36C25024Q0712) for courier services for the Veterans Health Indiana facility. This amendment provides responses to a series of questions, offering clarifications and additional details to the original solicitation. The main objective of the procurement is to secure a contractor to provide courier services for the transport of medical items, including laboratory specimens, medication, and pharmaceutical supplies, between various VA locations and, occasionally, to patients' residences. The contractor will be responsible for deciding on the number of vehicles and drivers needed to fulfill the requirements. While the VA will package shipments appropriately, couriers may need to provide additional equipment like dollies for heavier loads. The contractor must also have a web portal for unscheduled job requests and delivery tracking, and they will be required to provide standard operating procedures and training for their drivers, especially in handling biohazardous and hazardous materials. The estimated period of performance is set to begin on October 2, 2024, with proposals due by August 9, 2024, at 12 pm Eastern Time. This amendment emphasizes the need for contingency plans to ensure uninterrupted service and confirms that proposals can be submitted in PDF format via email to the contracting officer, with no specified page limits.
    36C25024Q0712.pdf
    The Department of Veterans Affairs seeks a vendor for laboratory and pharmacy courier services across multiple VA Health Care System sites in Indiana. The goal is to obtain efficient and timely transportation of medical specimens, supplies, and pharmaceuticals. The Statement of Work outlines scheduled daily runs and unscheduled stat/routine deliveries, emphasizing timely pick-ups and deliveries. Vendors will be required to develop a contingency plan for uninterrupted services and adhere to HIPAA and biohazard protocols. The Price/Cost Schedule details the quantities and unit prices for various scheduled and unscheduled courier runs, differentiating between distances traveled and STAT runs. The base period spans one year, with four optional extensions, each covering an additional year. Offerors must submit their quotes by the specified deadline, including completed certification and necessary information, or their offers may not be considered. Evaluation criteria focus on the vendor's ability to meet performance standards and timely delivery. Key dates include a submission deadline of July 31, 2024, with the contract potentially commencing on October 2, 2024. This comprehensive procurement aims to ensure reliable and efficient courier services for the VA Health Care System.
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    Title
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    R602--Veterans Health Indiana Courier Services
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    R602--VHI Courier Services
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