J041--238220 | J041 | Heating and Cooling | Walk-In Refrigerator Parts/Repair | Erie VAMC
ID: 36C24425Q0119Type: Combined Synopsis/Solicitation
Overview

Buyer

VETERANS AFFAIRS, DEPARTMENT OFVETERANS AFFAIRS, DEPARTMENT OF244-NETWORK CONTRACT OFFICE 4 (36C244)PITTSBURGH, PA, 15215, USA

NAICS

Plumbing, Heating, and Air-Conditioning Contractors (238220)

PSC

MAINT/REPAIR/REBUILD OF EQUIPMENT- REFRIGERATION, AIR CONDITIONING, AND AIR CIRCULATING EQUIPMENT (J041)

Set Aside

Total Small Business Set-Aside (FAR 19.5) (SBA)

Original Source

https://sam.gov/opp/5e775aa64c5e4c96b4f23af176986f4e/view
Timeline
    Description

    The Department of Veterans Affairs is soliciting quotes for the repair of the Dietetic Walk-In Cooler at the Erie VA Medical Center, under solicitation number 36C24425Q0119. The procurement involves replacing critical components, including the evaporator coil and condensing unit, to ensure proper food storage temperatures between 33°F and 46°F, with all work to be conducted in compliance with the Service Contract Act. This opportunity is particularly important for maintaining food safety and service quality for veterans, reflecting the VA's commitment to effective care. Interested small businesses must submit their quotes by January 3, 2025, and are encouraged to attend a mandatory site visit on December 11, 2024; inquiries should be directed to Contract Specialist Eric Christy via email.

    Point(s) of Contact
    Eric ChristyContract Specialist
    Email Only
    Eric.Christy@va.gov
    Files
    Title
    Posted
    36C24425Q0119.docx
    The Department of Veterans Affairs (VA) is soliciting quotes for the repair of the Dietetic Walk-In Cooler at the Erie VA Medical Center, designated by solicitation number 36C24425Q0119. This procurement is set aside for small businesses and involves replacing the evaporator coil and condensing unit that have exceeded their operational lifespan. The contractor must provide parts, labor, and transportation in compliance with specified technical requirements and ensure that all units maintain the operational temperature range between 33°F and 46°F. The request emphasizes adherence to the Service Contract Act and requires contractors to be registered in the System for Award Management (SAM). A mandatory site visit is scheduled for December 11, 2024, for interested bidders, with all inquiries directed to the contracting specialist via email. Quotes will be assessed based on technical compliance and price, evaluated under a Lowest Price Technically Acceptable (LPTA) methodology. The expected period of performance spans from December 30, 2024, to February 28, 2025. This solicitation underscores the VA's commitment to ensuring high-quality maintenance services for its facilities, reflecting its overarching goal of providing effective care to veterans.
    36C24425Q0119 0001.docx
    The amendment to Solicitation 36C24425Q0119 pertains to the procurement of parts and repair services for the Dietetic walk-in cooler at the Erie VA Medical Center. The contract, which is new without any relevant acquisition history, aims to replace worn-out components, including the evaporator coil and condensing unit, crucial for maintaining proper food storage temperatures. Key specifications state that the evaporator coil must not exceed 150 pounds and function on existing power supply, while the condensing unit must maintain temperatures within the range of 33°F to 46°F. The amendment responds to vendor inquiries, clarifying requirements around refrigerant use, stipulating that any manufacturer's recommended refrigerant should be acceptable, overriding previous standard mandates. Contractors must adhere to privacy and safety requirements and will conduct all work during regular hours over a planned two-month period. The document outlines accountability for site access, installation specifics, and necessary certifications for technicians. The overarching goal is to improve food safety and service for veterans through the timely repair of the refrigeration system at the facility.
    36C24425Q0119 0002.docx
    This document is an amendment to Solicitation 36C24425Q0119 concerning heating and cooling services, specifically for the repair of walk-in refrigerator parts at the Erie Veterans Affairs Medical Center (VAMC). The amendment primarily aims to extend the deadline for quote submissions to January 3, 2025, and update the estimated period of performance. Originally set for December 20, 2024, the extension allows contractors additional time to prepare proposals for repair services. The key items required include services for a dietetic walk-in cooler, a compressing unit, and an evaporator coil, with the base contract period beginning December 30, 2024, and ending around March 20, 2025. The document outlines the contracting office's information, point of contact, and emphasizes the necessity for quoters to acknowledge the amendment upon submission. This solicitation is categorized under the Product Service Code J041, focusing on maintenance and repair of refrigeration and air conditioning equipment, and is set aside for small businesses per SBA guidelines.
    Lifecycle
    Title
    Type
    J041--238220 | J041 | Heating and Cooling | Walk-In Refrigerator Parts/Repair | Erie VAMC
    Currently viewing
    Combined Synopsis/Solicitation
    Similar Opportunities
    4110--Equipment - Walk-In Coolers/Freezers - Ann Arbor
    Active
    Veterans Affairs, Department Of
    The Department of Veterans Affairs is soliciting bids for the procurement of walk-in coolers and freezers for the Ann Arbor VA Medical Center, specifically to support kitchen and morgue services as part of Project 506-20-102. The procurement includes detailed specifications for the equipment, which must comply with safety and quality standards, and be delivered within specified timelines, with shop drawings due within 21 days of the purchase order and delivery completion targeted within 80 calendar days from approval. This initiative is critical for enhancing the facility's refrigeration systems, ensuring effective operation in food service and mortuary functions, and reflects the VA's commitment to providing quality care for veterans. Interested vendors should contact Kellie J Konopinski at kellie.konopinski@va.gov for further details and to participate in the upcoming site visit scheduled for December 10, 2024.
    J041--238220 | J041 | Heating and Cooling | Chilled Water Coil and Related Components Replacement | Philadelphia VAMC AHU 5-6 East
    Active
    Veterans Affairs, Department Of
    The Department of Veterans Affairs is seeking proposals for the replacement of the chilled water coil and related components in the 5-6 East Air Handler at the Philadelphia VA Medical Center. This procurement, identified by solicitation number 36C24425Q0152, is set aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSB) and requires contractors to demonstrate their technical capabilities through narratives of past projects, as well as compliance with the Service Contract Act. The project is critical for maintaining the facility's HVAC systems and is expected to be completed within approximately 120 days. Interested contractors must register in the System for Award Management (SAM) and submit their quotes by January 15, 2025, with a site visit scheduled for December 18, 2024, to assess the work environment. For further inquiries, contact Eric Christy at Eric.Christy@va.gov.
    Walk In Freezer Repair
    Active
    Dept Of Defense
    The Department of Defense, specifically the Department of the Air Force, is soliciting proposals for the repair of a walk-in freezer at the Crossbow DFAC located at Building 140, Langley AFB, Virginia. The project involves replacing two internally mounted evaporator coil units, requiring the contractor to provide all necessary labor, materials, and supervision, including the removal and disposal of existing units and modifications to piping and electrical connections. This procurement is crucial for maintaining operational efficiency and ensuring the functionality of essential refrigeration equipment. Interested small businesses must submit their proposals by 8:00 AM EST on January 7, 2025, and can direct inquiries to Aaron Edgell at aaron.edgell@us.af.mil. The contract will be awarded based on the Lowest Price Technically Acceptable (LPTA) method, with a required delivery timeframe of 120 days after receipt of order.
    J053--All-Inclusive Automatic Door Maintenance and Repair Services
    Active
    Veterans Affairs, Department Of
    The Department of Veterans Affairs (VA) is soliciting quotes for comprehensive automatic door maintenance and repair services at the Erie Veterans Affairs Medical Center (VAMC) under solicitation number 36C24425Q0196. The procurement aims to establish an Indefinite Delivery/Indefinite Quantity (IDIQ) contract for a five-year term, with a minimum guarantee of $5,000, requiring the contractor to manage all aspects of maintenance, inspection, and repair while adhering to regulatory standards. This contract is crucial for ensuring the safety and accessibility of facilities for veterans, emphasizing compliance with industry standards and quality control. Interested vendors must submit their quotes by January 10, 2025, and direct any inquiries to Contract Specialist Jennifer Beiswenger at jennifer.beiswenger@va.gov.
    Z1DA--Condenser Coil Replacement - Total Small Business Set-Aside
    Active
    Veterans Affairs, Department Of
    The Department of Veterans Affairs is seeking qualified small businesses to provide condenser coil replacement services at the Sheridan Veterans Affairs Medical Center in Wyoming. The project involves the removal of two broken condenser coils, installation of new coils, recovery of refrigerant, and ensuring the system's proper functioning, with completion required within four weeks of contract award. This procurement is crucial for maintaining the operational efficiency of the facility and adheres to regulatory standards. Interested contractors must submit their proposals by January 13, 2025, and direct any inquiries to Contracting Specialist Jason Lawrence at jason.lawrence3@va.gov.
    Chiller Replacement
    Active
    Veterans Affairs, Department Of
    The Department of Veterans Affairs is seeking proposals for the replacement of a failed chiller unit at the Herzog Veterans Resource Center located in Dallas, Texas. The contractor will be responsible for supplying and connecting all necessary equipment, including hoses, piping, and wiring, as well as performing the initial startup of the chiller unit and dismantling the old unit. This procurement is crucial for maintaining the facility's operational efficiency and supporting veteran-related services. The contract is valued at $47 million, with a performance period of seven days post-award, and is set aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSBs). Interested parties can contact Melanie Williams at melanie.williams5@va.gov or by phone at 210-694-6378 for further information.
    4130--557-25-1-5151-0012, Replacement of Chiller 2, Chiller 4, and Chiller 5 (VA-25-00009689)
    Active
    Veterans Affairs, Department Of
    The Department of Veterans Affairs is seeking qualified Service-Disabled Veteran-Owned Small Businesses (SDVOSB) to provide and install three new 500-ton York Magnetic Bearing Chillers at the Dublin VA Medical Center, replacing malfunctioning existing units. The procurement emphasizes the need for contractors to ensure minimal disruption to medical center operations while adhering to strict infection control and safety standards during the installation process. This project is critical for maintaining the facility's operational efficiency and enhancing the healthcare infrastructure for veterans. Interested vendors must submit their proposals by December 13, 2024, at 4:00 PM Eastern Time, and can direct inquiries to Contracting Officer Don Grier at Don.Grier@va.gov or by phone at 404-321-6111 x4926.
    6530--STERIS Medivators Advantage Plus and Endodry cabinets
    Active
    Veterans Affairs, Department Of
    The Department of Veterans Affairs is soliciting bids for the procurement of two STERIS Medivators Advantage Plus Automated Endoscope Reprocessors and three STERIS Endodry Drying & Storage System cabinets for the Erie VA Medical Center. This procurement aims to replace outdated medical equipment that no longer meets industry standards, ensuring compliance with the guidelines set by the Association for Advancement of Medical Instrumentation (AAMI). The selected vendor will be responsible for installation, training, and ensuring a seamless transition to minimize disruption in patient care while adhering to the security measures specific to the VA. Interested parties must submit questions by December 20, 2024, at 4:00 PM Eastern, and are encouraged to contact Christina Gennaoui or Melvin Moore for further information.
    J066-- Ultra low Freezer Repair Service
    Active
    Veterans Affairs, Department Of
    The Department of Veterans Affairs is seeking qualified contractors to provide repair services for an ultra-low temperature freezer, specifically the New Brunswick Model U535, located at the Seattle VA Medical Center. The primary objective is to refurbish the freezer, which includes replacing the compressor and performing necessary maintenance to ensure it operates reliably at -80°F for at least three additional years. This service is critical for the Geriatric Research and Clinical Center, as the freezer is essential for preserving sensitive materials. Interested vendors must submit their qualifications, including business size and socioeconomic status, by January 3, 2025, to Contract Specialist Nicholas Heintz at Nicholas.Heintz@va.gov. This notice serves as a sources sought announcement and does not constitute a formal solicitation.
    Chiller Repair VA Loma Linda Health Care Systems
    Active
    Veterans Affairs, Department Of
    The Department of Veterans Affairs is seeking qualified contractors for the repair of Chiller 3 at the VA Loma Linda Health Care System in California. The procurement aims to address identified issues, including a refrigerant leak and a malfunctioning flow meter, requiring contractors to provide labor, materials, and equipment while ensuring compliance with safety and environmental regulations. This repair is critical for maintaining the operational integrity of the hospital's HVAC systems, which are essential for patient care and comfort. Interested vendors, particularly Service Disabled Veteran Owned Small Businesses and Veteran Owned Small Businesses, must submit their qualifications and capabilities by the specified deadline to Jordan Alonzo at jordan.alonzo@va.gov or by phone at 505-767-6094, with an expected performance period of 90 days following contract initiation.