The Department of Veterans Affairs (VA) is issuing an RFQ (36C26226Q0142) for a commercial database management system. This system will support the initial outfitting, transitioning, planning, tracking, and management of an activation project at the VA Long Beach Healthcare System. The solicitation is set aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSB) under NAICS Code 541519, with the nonmanufacturer rule applying. The contract will be a single Firm-Fixed Price (FFP) award, with a one-year base period and four optional years. Offers must be submitted electronically by December 4, 2025, 1:00 PM Pacific Time, to Samuel.Han@va.gov. Offers will be evaluated based on the lowest price that meets all Minimum System Requirements/Capabilities in Attachment B. Key requirements include completing Attachment A (Pricing Schedule), submitting a Certificate of Compliance for Supplies and Products, and providing a SAM Unique Entity ID. No used, refurbished, or gray market items are permitted; only new Original Equipment Manufacturer (OEM) items from authorized dealers will be accepted. Various FAR and VAAR clauses apply, including those related to ethical conduct, small business utilization, and anti-trafficking.

This document is an amendment to solicitation number 36C26226Q0142, issued by the Department of Veterans Affairs, Network Contracting Office 22. The amendment, designated as 0001, extends the deadline for offers to December 5, 2025, at 1 PM PST. Additionally, it includes responses to vendor questions, an updated version of the solicitation titled "36C26226Q0142 - Activation Tracking and Implementation System 0001," an updated "Attachment A - Pricing Schedule 0001," and an updated "Attachment B - SOW - Activation Tracking and Implementation System 0001." All other terms and conditions of the original solicitation remain unchanged.

This document is an amendment to a previous combined solicitation, 36C26226Q0142, for an "Activation Tracking and Implementation System." The solicitation is set aside for Service-Disabled Veteran-Owned Small Business Concerns (SDVOSBC) and falls under Product Service Code 7H20 and NAICS Code 541519. The contracting office is the Department of Veterans Affairs, Network Contracting Office 22, located in Long Beach, CA. The point of contact is Contract Specialist Samuel Han (Samuel.Han@va.gov). The place of performance is the VA Long Beach Healthcare System at 5901 East 7th Street, Long Beach, CA 90822, USA. The response date for the solicitation is December 5, 2025, at 1 PM Pacific Time, Los Angeles, USA. The amendment includes attached documents such as an RFQ Amendment, Vendor Questions, the main solicitation document, a Pricing Schedule, and a Statement of Work.

The Department of Veterans Affairs (VA) is issuing a Request for Quotation (RFQ) for an Activation Tracking and Implementation System, solicitation number 36C26226Q0142. This is a combined synopsis/solicitation for commercial database management systems to support the initial outfitting and transitioning of an activation project at the VA Long Beach Healthcare System. The contract will be a single Firm-Fixed Price (FFP) award, set aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSB). The period of performance is a one-year base with four optional years. Offers must be submitted electronically via email to Samuel.Han@va.gov by December 4, 2025, 1:00 PM Pacific Time. Questions are due by November 28, 2025, 1:00 PM Pacific Time. Awards will be based on the lowest-priced quotation meeting all minimum system requirements outlined in Attachment B. Offerors must complete and submit Attachment A (Pricing Schedule), a Certificate of Compliance for Supplies and Products, and include their SAM Unique Entity ID number (UEI). The solicitation emphasizes that only new, Original Equipment Manufacturer (OEM) items are acceptable, prohibiting used, refurbished, or gray market items.

The provided document, "ATTACHMENT A - SCHEDULE," is a standardized pricing schedule likely used in government RFPs or grants. It outlines two primary line items: "License and Support for Activation Tracking and Implementation System" (CLIN 1) and "Onsite Training" (CLIN 2). CLIN 1 is priced on a yearly basis, while CLIN 2 is based on hourly rates, with an estimated quantity of 24 hours. The schedule also includes blank fields for manufacturer details, part numbers, unit prices, and extended prices, indicating it's a template for vendors to complete. Additionally, there is a section for annual prices across a base year and four option years, suggesting a multi-year contract possibility. The document repeatedly presents the same structure, emphasizing its template nature for detailing system licenses, support, and associated training costs.

The provided document, "ATTACHMENT A - SCHEDULE," outlines the cost structure for licensing and support of an "Activation Tracking and Implementation System." This schedule details a single Contract Line Item Number (CLIN) for this system, with the Unit of Measure (UoM) specified as one year. The document includes placeholders for estimated quantity, unit price, and extended price, indicating that these values are to be determined. Additionally, it specifies annual pricing for a base year and four optional years, with all price fields currently blank. The reference to "Attachment B, Section C" suggests that detailed minimum system requirements and capabilities are provided in a separate document. This attachment serves as a pricing framework within a larger government procurement process, likely for an RFP or grant, focusing on the financial aspects of acquiring and maintaining the specified system.

The Department of Veteran’s Affairs Long Beach Healthcare System (VALBHS) requires a commercial database management system, referred to as the “Activation Tracking and Implementation System,” to manage the initial outfitting and transitioning of activation projects. This cloud-based system will plan, execute, and track all activation furniture, fixtures, equipment (FF&E), floor plans (Revit capable), and supplies. Key requirements include comprehensive project management functionalities, space inventory and performance tracking, capital project management, 3D FF&E design and modeling, active clash detection, and an automated change order and documentation process. The contractor must provide all labor, facilities, transportation, travel, and management, along with licenses for VALBHS staff, onsite training, and continuous database support. Personnel must have experience in healthcare facility activation, project management, and relevant software, with a strong emphasis on technical expertise and communication skills.

The Department of Veteran’s Affairs Long Beach Healthcare System (VALBHS) requires an Activation Tracking and Implementation System. This commercial database management system will facilitate planning, tracking, and managing activation projects, including initial outfitting and transitioning. Key requirements include cloud-based functionality for at least 10 concurrent users, robust project management tools for all project data (schedules, acquisitions, drawings), and advanced cost analysis. The system must also offer space inventory and performance tracking, integrating Revit models for FF&E planning and management, and supporting capital project management with budget development and reporting. Essential features include real-time 3D FF&E design, active clash detection, and an automated change order and documentation process with audit trails. The contractor must provide licenses, on-site training, ongoing support, and experienced personnel with expertise in healthcare facility activation and project management.

The document is a Request for Quotation (RFQ) for an Activation Tracking and Implementation System, specifically RFQ # 36C26226Q0142, focusing on vendor questions and government answers. The VA is seeking a single, integrated software solution for FF&E planning, JSN management, 3D Revit-based design, automated workflow synchronization, space management, and project documentation control. Key requirements include support for Revit 2021 models with utilities, LOD 300 detail for FF&E, and the ability to integrate existing project GUIDs. The system needs to accommodate project-specific JSNs with custom additions and must be a cloud-based system whitelisted by the Office of Information and Technology. Pricing should be an all-inclusive annual cost, with travel for onsite training handled as a separate firm-fixed hourly CLIN. The government expects offerors to demonstrate system capabilities with flowcharts, narratives, and screenshots. While a single commercial product performing all functions natively is preferred, the government asserts that such solutions exist in the market, rejecting proposals for integrated solutions comprising multiple commercial tools.