Residential Alarm installation and monitoring services
ID: 19MX5724Q0009Type: Presolicitation
Overview

Buyer

STATE, DEPARTMENT OFSTATE, DEPARTMENT OFAMERICAN CONSULATE HERMOSILLOWASHINGTON, DC, 20520, USA

NAICS

Security Systems Services (except Locksmiths) (561621)

PSC

EQUIPMENT AND MATERIALS TESTING- ALARM, SIGNAL, AND SECURITY DETECTION SYSTEMS (H263)

Original Source

https://sam.gov/opp/ceed39d40ab5452198d335d1d1048e57/view
Timeline
    Description

    The U.S. Department of State is soliciting quotations for residential alarm installation and monitoring services at the American Consulate in Hermosillo, Mexico, under Request for Quotation (RFQ) number 19MX5724Q0009. The contractor will be responsible for providing all necessary labor, materials, and equipment for the installation, activation, and monitoring of alarm systems, with a contract duration of one base year and three optional one-year extensions. This procurement is critical for enhancing security measures at U.S. diplomatic facilities, ensuring the safety of personnel and property. Interested contractors must submit their proposals electronically by November 12, 2024, and are encouraged to attend a pre-proposal conference on October 16, 2024, for further clarification on the requirements. For inquiries, contact Michael K. Fogo at fogomk@state.gov or Esperanza Durazo at durazoeb@state.gov.

    Point(s) of Contact
    Michael K Fogo
    (662) 289-3500
    fogomk@state.gov
    Esperanza Durazo
    (662) 289-3500
    durazoeb@state.gov
    Files
    Title
    Posted
    Letter to offerors Alarm system and monitoring services.pdf
    The U.S. Consulate General is soliciting quotations through Request for Quotations (RFQ) number 19MX57-24-Q-0009 for Residential Alarm and Monitoring Services. Eligible companies are invited to submit their quotations electronically by November 12, 2024. To facilitate this, a pre-quotation conference will be held on October 16, 2024, at 9:30 AM, with prior registration required by October 11, 2024, to grant access to the venue. Proposals must adhere to specific submission requirements, including completing the SF-1449 form, pricing, technical proposal criteria, representations and certifications, and providing proof of registration in the System for Award Management (SAM). The government emphasizes the necessity for timely registration in SAM as failure to do so may result in disqualification. The contract will be awarded to the lowest-priced, responsible offeror without further discussions, although discussions may occur within the competitive range if necessary. This RFQ reflects the government’s interest in maintaining security through reliable alarm services and streamlined procurement processes.
    Modification RFQ 19MX5724Q0009.pdf
    The document details Amendment A0001 of Request for Quotation Number 19MX5724 Q 0009, issued by the US Consulate General in Hermosillo, Mexico, on October 25, 2024. The amendment modifies the solicitation regarding the pricing and scope related to the supply and installation of residential alarm systems and monitoring services. Key changes include specifying that each year of service (base and three option years) will include the furnishing, installation, activation, and testing of new wireless alarm systems, incorporating specific components such as sirens and strobe lights tailored for individual residences. Additionally, the definition of "Exterior Siren and Strobe Light" has been expanded to clarify its purpose and functionality. The document asserts that all other terms and conditions remain unchanged and emphasizes the importance of acknowledging receipt of the amendment in the bidding process. This amendment reflects the government's ongoing commitment to ensuring adequate security measures for residential facilities while adhering to procurement processes.
    QA 19MX5724Q0009.pdf
    The solicitation document for Residential Alarm System and Monitoring Services (19MX5724 Q 0009) outlines questions and answers addressing various aspects of the contract. The current alarm system utilizes a regular cellular network, with no weapon requirements for personnel. Generally, one response team is expected for emergencies, but two may be required if multiple incidents occur simultaneously. A support team is limited to two personnel for urgent situations and one technician for non-emergency issues, with a maintenance response time of under 24 hours mandated. Sensor requirements differ for offices and warehouses, with lower needs than residences. The government confirms there are currently 33 residences listed for service, with a potential to increase to a maximum of 38. Corrective maintenance is highlighted, requiring daily performance tests and quick response times. Bilingual personnel availability is required for both monitoring and patrol staff. Access to gated areas will be managed by consulate staff during regular scenarios, while guards will assist during emergencies without the need for access tags. Overall, the document emphasizes the need for efficient communication, timely maintenance, and accessibility in the alarm monitoring services contracted by the government.
    RFQ 19MX5724Q0009 Alarm and Mon services.docx
    The document outlines the Request for Quotation (RFQ) 19MX5724 Q 0009 for Residential Alarm and Monitoring Services at the U.S. Consulate General in Hermosillo, Mexico. Contractors must provide, install, maintain, and monitor alarm systems, including equipment and labor, under an indefinite-delivery, indefinite-quantity contract for a base period of 12 months with three optional extensions. The alarm systems should utilize wireless technology and include components such as control panels, sensors, panic buttons, and sirens, complying with U.S. standards for reliability and performance. The contractor is responsible for all operational aspects, including monitoring via a Central Alarm Monitoring System (CAMS), responding to alarms within a specified timeframe, and maintaining equipment. The document emphasizes payment details, pricing in U.S. dollars or Mexican pesos, and significant tax regulations. Compliance, reporting procedures, and performance evaluation measures are also specified, reflecting a structured approach to ensuring contract deliverables meet government standards. This RFQ demonstrates the U.S. government's commitment to robust security systems for its personnel abroad while stipulating clear responsibilities, service expectations, and financial arrangements for selected contractors.
    RFQ 19MX5724Q0009 Alarm and Mon services w SF30.docx
    The document outlines the Request for Quotation (RFQ) 19MX5724 Q 0009 for providing residential alarm and monitoring services at the U.S. Consulate General in Hermosillo, Mexico. The contractor is responsible for supplying, installing, maintaining, and monitoring alarm systems, with a contract duration of 12 months and three one-year extension options granted. The pricing includes fixed rates for various services, such as activation, troubleshooting, installation of new systems, and monthly monitoring fees, with all expenses pre-defined and excluding additional charges. The Statement of Work (SOW) details the system requirements, including connections to a Central Alarm Monitoring System, and specifies numerous components like control panels, motion sensors, and communication equipment. The contractor will also oversee React Teams, who must respond quickly to alarm activations, while fulfilling requirements related to employee conduct, equipment maintenance, and compliance with various governmental standards. The contractor is expected to submit monthly performance reports, maintain rigorous quality control, and address any service complaints. Finally, stringent guidelines regarding personnel security, insurance, and lawful operation are established to ensure compliance with U.S. government regulations. Overall, this RFQ emphasizes the importance of heightened security measures in safeguarding U.S. diplomatic missions.
    SF 1449 Residential Alarm and monitoring services.docx
    The document is a solicitation for commercial items, specifically for residential alarm and monitoring services, issued by the US Consulate General in Hermosillo, Mexico. It outlines key details including the solicitation number (19MX57-24-Q-0009), issue date (September 30, 2024), and the due date for offers (November 12, 2024, at 10:00 hrs). The solicitation is unrestricted but indicates eligibility for small business categories, including Women-Owned Small Businesses. The document provides contact information for the issuing officer, Michael K. Fogo, and outlines the submission and payment processes for the contractor. It incorporates references to relevant federal acquisition regulations (FAR) for contractual compliance. The solicitation specifies the need for residential alarm and monitoring services, with details for potential bidders to include pricing and terms. Overall, this solicitation emphasizes the need for reliable security services at a federal facility while ensuring compliance with federal contracting standards, making it accessible for various businesses, particularly those identified as disadvantaged or small businesses.
    site visit minute RFQ Q0009.pdf
    The U.S. Consulate General in Hermosillo held a site visit on October 16, 2024, to facilitate understanding among prospective offerors regarding an upcoming solicitation. Twelve attendees from six different offerors interacted with the Requiring and Contracting Offices' team, including Noel Urias and Jesus Romero from the Requiring Office and members of the Procurement Team. The main objective was to clarify the location, size, and specific requirements of the solicitation, which encompasses various services outlined in its documentation. Key points discussed included the submission process, relevant deadlines for questions and proposals, and essential solicitation documents such as the SF1449 form, pricing information, evaluation factors, and registration requirements in the System for Award Management (SAM). Attendees were reminded that any amendments to the solicitation would be publicly posted to ensure fair access to information. The session concluded with a note of thanks to participants for their engagement and interest in the proposal, reinforcing the commitment to transparency and fair competition throughout the procurement process.
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