4120--Replace 187 ton air cooled chiller at the Montgomery Regional Office
ID: 36C10D25Q0020Type: Solicitation
Overview

Buyer

VETERANS AFFAIRS, DEPARTMENT OFVETERANS AFFAIRS, DEPARTMENT OFVETERANS BENEFITS ADMIN (36C10D)WASHINGTON, DC, 20006, USA

NAICS

Plumbing, Heating, and Air-Conditioning Contractors (238220)

PSC

AIR CONDITIONING EQUIPMENT (4120)

Original Source

https://sam.gov/opp/18438def7d354c68912489ed5190fb6b/view
Timeline
    Description

    The Department of Veterans Affairs (VA) is soliciting proposals for the replacement of a 187-ton air-cooled chiller at the Montgomery Regional Office. This project aims to engage certified Service-Disabled Veteran-Owned Small Businesses (SDVOSBs) to provide all necessary labor, materials, and services, ensuring compliance with safety and environmental regulations throughout the installation process. The chiller replacement is critical for maintaining efficient HVAC operations within the facility, contributing to energy efficiency and improved environmental standards. The estimated contract value is $19 million, with proposals due by December 17, 2024, and interested parties should contact Contract Specialist Tiffany L. Garfield at tiffany.garfield@va.gov for further details.

    Point(s) of Contact
    Tiffany L GarfieldContract Specialist
    tiffany.garfield@va.gov
    Files
    Title
    Posted
    36C10D25Q0020_1.docx
    The Presolicitation Notice outlines the requirement to replace a 187-ton air-cooled chiller at the Montgomery VA Regional Office due to signs of degradation affecting climate control essential for facility operations. The contractor is expected to deliver labor, materials, and equipment for this replacement, ensuring that certified technicians handle all connections and performance testing, specifically in relation to the existing Building Automation System (BAS). Key tasks include safely removing the old chiller, installing the new unit, conducting pressure and vacuum tests, and ensuring proper BAS connectivity. The contractor is responsible for maintaining a clean work environment, adhering to all safety and disposal regulations, and providing detailed reports upon project completion. The project is set to last approximately 270 days, restricted to weekdays, with a one-year warranty required on all services rendered. Potential contractors must coordinate site visits with the designated contact. Overall, this document reflects the government’s process for soliciting services necessary for maintaining critical infrastructure in federal buildings and emphasizes compliance with stringent performance and safety standards.
    36C10D25Q0020.docx
    This document outlines a Request for Proposal (RFP) by the Department of Veterans Affairs (VA) for replacing an aging air-cooled chiller at the Montgomery VA Regional Office. The primary purpose is to solicit bids from certified Service-Disabled Veteran-Owned Small Businesses (SDVOSBs) to provide all necessary labor, materials, and services for this project. The total estimated contract value is $19 million, with a due date for offers set for December 13, 2024. Highlighted requirements include the contractor's registration in SAM.gov and evidence of SDVOSB certification. Key performance expectations include the safe removal and installation of the chiller and responsibility for adhering to all relevant safety and compliance regulations, including environmental cleanup post-installation. The projected contract performance period is 270 days from the notice to proceed, with a compulsory site visit scheduled for November 22, 2024. The document includes detailed contractor obligations, reporting requirements, specifications, insurance coverage, and subcontracting limitations, all aligning with federal contracting principles. This RFP exemplifies the VA's commitment to engaging veteran-owned businesses while ensuring public sector transparency and compliance.
    36C10D25Q0020 0001.docx
    The document serves as an amendment to a solicitation issued by the Department of Veterans Affairs (VA) for a project, extending the due dates for Requests for Information (RFIs) and proposal submissions. The RFI deadline is now set for December 6, 2024, while the new submission deadline for quotes is December 17, 2024. The amendment outlines the necessary submission requirements, including a cover page, comprehensive evaluation factors, a signed offer, a pricing schedule, and current certification as a Service-Disabled Veteran-Owned Small Business (SDVOSB). It also mentions a recent site visit, the attendance of participants, and clarifies that no further visits will occur. Interested parties must acknowledge receipt of this amendment to ensure their offer is considered, emphasizing strict adherence to specified deadlines and submission guidelines. This document illustrates the structured process of government RFPs and grants, focusing on compliance, proposal quality, and transparency in operations.
    36C10D25Q0020 0002.docx
    The document pertains to an amendment related to Solicitation 36C10D25Q0020 issued by the Department of Veterans Affairs, specifically regarding the replacement of a chiller at the VBA Montgomery Regional Office. The amendment incorporates responses to inquiries from potential bidders, ensuring clarity on project requirements. Key discussions include specifications for the chiller’s operational parameters, such as a supply temperature of 44 degrees and the ambiguity surrounding cooling requirements, given environmental factors. The document addresses technical requirements, including preferred communication protocols for the chiller and questions about unusual specifications such as pressure tests and vibration analysis. It also touches on the logistics of cooling fluid, temporary chiller placement, and tonnage preferences while confirming no significant changes to existing components like disconnects. The submission deadline remains unchanged. The responses clarify operational expectations and technical details essential for prospective contractors, emphasizing the equal status of the solicitation and the importance of aligning with the specified needs outlined in the Statement of Work (SOW), thereby facilitating a smooth bidding process.
    P07_Wage Determination Montgomery AL.pdf
    The Register of Wage Determinations under the Service Contract Act outlines minimum wage rates required for contractors and subcontractors engaged in federal service contracts. Effective January 30, 2022, contractors must comply with Executive Order 14026, ensuring a minimum hourly wage of $17.20, or the applicable higher wage listed for specific occupations in Alabama. For contracts awarded between 2015 and 2022 that aren't renewed post-2022, the lower wage under Executive Order 13658 applies, set at $12.90. The document details wage rates for a variety of occupations, including administrative support, automotive services, food preparation, and health occupations, along with fringe benefits such as health and welfare, paid vacation, and holidays. It also addresses compliance provisions for "conforming" unlisted job classifications, stipulating a reporting process to ensure equitable wage determination. The overarching goal of this document is to guarantee fair compensation and working conditions for service employees under federal contracts, aligning with the government’s commitment to worker protection and regulatory compliance.
    Site Visit Sign In Sheet 11-22-2024.pdf
    The document pertains to a site visit for a chiller replacement project, featuring a list of attendees representing various companies involved in the process. Key participants include Ben Matthes from Matthes Parker, BJ Ainsworth from Chickasaw Solutions, Daniel Alcide from The BTC Inc., and others from firms like JCI, SCIfact, and ELS. Each attendee is identified by name and contact information, suggesting the collaborative nature of the project and the importance of communication between potential contractors. The overall purpose of the document is to coordinate a site visit among different stakeholders interested in responding to a government request for proposals (RFP) concerning the chiller replacement project. This initiative is part of federal, state, or local efforts to upgrade HVAC systems, which typically contribute to energy efficiency and improved environmental standards in government facilities. The compilation of various companies indicates a competitive bidding environment, necessitating thorough engagement during site assessments to ensure successful project execution.
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