X1AB - Norfolk Legalman Development Symposium
ID: N0018925Q0106Type: Combined Synopsis/Solicitation
Overview

Buyer

DEPT OF DEFENSEDEPT OF THE NAVYNAVSUP FLT LOG CTR NORFOLKNORFOLK, VA, 23511-3392, USA

NAICS

Hotels (except Casino Hotels) and Motels (721110)

PSC

LEASE/RENTAL OF CONFERENCE SPACE AND FACILITIES (X1AB)

Set Aside

Total Small Business Set-Aside (FAR 19.5) (SBA)

Original Source

https://sam.gov/opp/5281ad64198541c8b2086bd0a6961b0d/view
Timeline
    Description

    The Department of Defense, through the Naval Supply Systems Command Fleet Logistics Center Norfolk, is soliciting proposals for the Legalman Development Symposium (LDS) scheduled for May 19-22, 2025, in Norfolk, Virginia. The procurement aims to secure a conference facility that includes meeting spaces, breakout rooms, audiovisual support, and accommodations for 110-150 attendees, adhering to government per diem rates and providing necessary amenities such as parking and transportation services. This symposium is crucial for enhancing training experiences within the Legalman community, aligning with the mission and values of the Judge Advocate General Corps. Interested vendors must submit their proposals by February 14, 2025, and can direct inquiries to Tierra Watson at tiera.k.watson.civ@us.navy.mil or by phone at 757-443-1395.

    Point(s) of Contact
    Tierra Watson
    (757) 443-1395
    tierra.k.watson.civ@us.navy.mil
    Files
    Title
    Posted
    N0018925Q0106.pdf
    The document is a solicitation for proposals regarding the Legalman Development Symposium (LDS) scheduled for May 19-22, 2025, in Norfolk, Virginia. The main purpose is to secure a conference facility and associated services, providing meeting spaces, breakout rooms, audio/visual support, and accommodation for attendees. It specifies requirements including a block reservation of 110-150 rooms, adherence to government per diem rates, parking accommodations, and complimentary transportation services. The needed amenities include multiple conference spaces for different sessions, audiovisual equipment, and on-site dining options. Key dates and details for participant accommodation and cancellation policies are also outlined. The solicitation emphasizes the importance of aligning the event with the mission and values of the Judge Advocate General Corps. It seeks to enhance training experiences within the Legalman community, ensuring an effective and compliant arrangement for a successful symposium.
    N0018925Q0106 0001.pdf
    The document outlines Amendment 0001 to solicitation N0018925Q0106 for the Legalman Development Symposium (LDS) 2025, scheduled from May 19 to May 22, 2025, in Norfolk, Virginia. The amendment updates the Statement of Work and extends the proposal deadline to February 14, 2025. The JAG Corps requires a conference facility that offers meeting spaces, breakout rooms, and hotel accommodations for attendees. Key requirements include reserving 110 to 150 hotel rooms at a maximum rate of $110 per night, parking for attendees, and comprehensive audiovisual support for various conference activities. Significant specifications detail room configurations, audiovisual equipment needs, on-site dining, and accessibility to transportation services. Additionally, a roster of participants and room reservation flexibility is requested to facilitate planning. This document serves as a formal solicitation modification, vital for sourcing suitable facilities and services to effectively execute the symposium while aligning with government cost constraints and logistical requirements.
    N0018925Q0106 Questions and Answers.pdf
    The document presents a Q&A regarding a new government requirement, specifically RFP N0018925Q0106. Key points include confirmation that this is indeed a new requirement, and while locations other than Norfolk can be considered, sites incurring tolls, like Portsmouth, are not acceptable. Remote presenters are expected to engage with attendees via platforms such as Zoom or Teams. However, sessions will not be streamed to remote audiences. Interactive Q&A sessions with remote participants are mandatory. This document serves to clarify expectations and parameters as part of the solicitation process for prospective contractors, ensuring they understand the project's location requirements and remote interaction protocols. Compliance with these guidelines is essential for those responding to the RFP.
    Lifecycle
    Title
    Type
    X1AB - Norfolk Legalman Development Symposium
    Currently viewing
    Combined Synopsis/Solicitation
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