On-Site Representative for PAR Excellence Weight Based Point of Use (POU) Inventory Management System Inventory Management System
ID: 36C24526Q0130Type: Sources Sought
Overview

Buyer

VETERANS AFFAIRS, DEPARTMENT OFVETERANS AFFAIRS, DEPARTMENT OF245-NETWORK CONTRACT OFFICE 5 (36C245)LINTHICUM, MD, 21090, USA

NAICS

Process, Physical Distribution, and Logistics Consulting Services (541614)

PSC

SUPPORT- MANAGEMENT: LOGISTICS SUPPORT (R706)

Set Aside

No Set aside used (NONE)

Original Source

https://sam.gov/workspace/contract/opp/7715f7f0ad0d4855a89a627888128c74/view
Timeline
    Description

    The Department of Veterans Affairs, specifically the Network Contracting Office 5, is seeking qualified vendors to provide an Onsite Representative (OSR) for the PAR Excellence Weight-Based Point of Use (POU) Inventory Management System at the Washington DC VA Medical Center. The OSR will be responsible for ensuring the system operates 24/7, providing technical support, troubleshooting issues, and managing inventory registration, requiring certification and training in the PAR Excellence system along with a minimum of two years of relevant experience, preferably within a VA Medical Center. This role is critical for maintaining optimal functionality of the inventory management system, which enhances supply accountability and efficiency in clinical item management. Interested vendors must submit their capability statements, business details, and estimated costs by December 8, 2025, and can contact Veronica B. Dillard at veronica.dillard@va.gov for further information.

    Point(s) of Contact
    Veronica B. Dillard
    veronica.dillard@va.gov
    Files
    Title
    Posted
    RFI 36C24526Q0130.pdf
    The Department of Veterans Health Administration's Network Contracting Office 5 is conducting market research to identify qualified Onsite Representatives (OSRs) for the PAR Excellence Weight-Based Point of Use (POU) Inventory Management System at the Washington DC VA Medical Center. The OSR must be trained and certified by PAR Excellence System, Inc., with a minimum of two years of experience providing onsite support at a medical center, preferably a VA Medical Center. The role involves technical expertise in all PAR Excellence systems, hardware, software, troubleshooting, and reporting to ensure 24/7 system optimization. Interested vendors must provide business details, a capability statement, their Unique Entity Identifier (UEI) number, GSA contract information, and estimated costs by December 8, 2025. This RFI is for planning purposes only to develop requirements and acquisition strategy.
    SOW-PAR Excellence Onsite Representative.pdf
    The Washington DC VA Medical Center (DC VAMC) requires an Onsite Representative (OSR) for its Par Excellence weight-based point-of-use (POU) inventory system. This RFP seeks a vendor to provide one full-time OSR, trained and certified in the Par Excellence system, to ensure 24/7 operation, troubleshoot issues, manage inventory registration, and provide technical support. The OSR will work directly under the medical center's Chief Supply Chain Officer and collaborate with various VA personnel. Key qualifications include PAR's On-Site Resources Program certification and at least two years of experience in similar onsite support, preferably within a VA Medical Center. The contract has a five-year performance period, with work performed at the DC VAMC. Security requirements include a VA security screening and a Personal Identity Verification (PIV) badge. The document also details comprehensive security and privacy clauses for handling VA information and IT resources, ensuring compliance with federal and VA regulations to prevent data breaches.
    Similar Opportunities
    Q517--36C249-26-AP-0130 - VISN - Annual Wall-to-Wall Pharmacy Inventory
    Buyer not available
    The Department of Veterans Affairs, through the Network Contracting Office 9, is seeking proposals for Annual Wall-to-Wall Pharmacy Inventory services across various VA Medical Centers within VISN 09. The procurement aims to secure contractor support for the physical counting of both controlled and non-controlled pharmacy drugs, ensuring reconciliation with automated systems and compliance with VA, DEA, and FDA regulations. This service is critical for maintaining accurate inventory records and ensuring the proper management of pharmaceutical supplies within the VA healthcare system. Interested parties, particularly Service-Disabled Veteran-Owned Small Business Concerns (SDVOSBC), should note that the solicitation is anticipated to be issued on December 8, 2025, with responses due by December 15, 2025, and the contract award expected on December 17, 2025. For further inquiries, contact Mario Russell at mario.russell@va.gov.
    DA01--550-26-1-985-0034 InstyMed Dispenser System (VA-26-00024776)
    Buyer not available
    The Department of Veterans Affairs (VA) intends to negotiate a limited source contract for the InstyMed Dispenser System, identified by Solicitation Number 36C25226Q0106. This procurement includes the purchase of the dispenser system and professional installation services, emphasizing that it is not a request for proposal or quote, as no solicitation document is available. The InstyMed Dispenser System is crucial for enhancing medication delivery and management within VA facilities. Interested parties must respond to this notice by December 12, 2025, at 10:00 am CST, and can contact Contracting Officer Vernise L. Newton at vernise.newton@va.gov or by phone at 414-844-4850 for further information.
    InstyMed Dispenser System
    Buyer not available
    The Department of Veterans Affairs is issuing a modification to its previous notice regarding the InstyMed Dispenser System, indicating its intent to negotiate a limited source contract. This modification serves to establish a deadline for responses, emphasizing the urgency and specificity of the procurement process. The InstyMed Dispenser System is crucial for enhancing healthcare delivery to veterans, ensuring efficient medication dispensing and management. Interested parties must submit their responses by December 12, 2025, at 10:00 am CST, and can direct inquiries to Contracting Officer Vernise L. Newton at vernise.newton@va.gov or by phone at 414-844-4850.
    J073--Sources Sought Notice - Repair AVTEC Tray Conveyor System Washington DC VAMC 36C24526Q0152
    Buyer not available
    The Department of Veterans Affairs, through the Network Contracting Office 5, is seeking qualified vendors to provide repair services for the AVTEC Tray Conveyor System at the Washington DC VA Medical Center. The procurement aims to identify contractors capable of replacing essential components such as hot well pans, tray pucks, and the control foot switch in the Dietary Kitchen, ensuring compliance with OEM procedures and Joint Commission standards. This repair work is critical for maintaining operational efficiency in the kitchen facilities that serve veterans. Interested vendors must submit their responses, including business details and capability statements, by December 12, 2025, at 10:00 AM ET, to the primary contact, Torcara Charles, at Torcara.Charles@va.gov.
    36C26125Q0822_Amendment_0002_ Pure Processing Work Station Brand Name or Equal
    Buyer not available
    The Department of Veterans Affairs is seeking quotes for the procurement of PureSteel™ Ergonomic WorkStations and related accessories, specifically under solicitation 36C26125Q0822, which is set aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSBs). Offerors must submit new quotes that include a letter confirming their status as an authorized distributor and a completed VAAR Clause 852.219-76 certificate of compliance, ensuring adherence to subcontracting limitations and the Buy American Act. This procurement is crucial for enhancing the operational efficiency and ergonomics of work environments within the VA, with delivery expected to be completed within 12 weeks to Martinez, California. Interested vendors must submit their updated quotes electronically by 8:00 AM PST on December 5, 2025, to the designated contacts, Alison Weinstein and Jose A. Hernandez, via their provided email addresses.
    Pharmacy Outpatient Automation Maintenance and Support Services
    Buyer not available
    The Department of Defense, through the Defense Health Agency (DHA), is seeking maintenance and support services for the Pharmacy Operations Automation Support (POAS) systems utilized at overseas Military Treatment Facility (MTF) Pharmacies, specifically for equipment manufactured by Parata Systems LLC. The procurement aims to ensure the continued functionality and reliability of pharmacy automation systems critical for efficient pharmaceutical operations in military healthcare settings. Interested vendors can reach out to Leslie Nelson at leslie.s.nelson7.civ@health.mil or call 703-681-4267 for further details regarding this opportunity. The place of performance for this contract will be in Falls Church, Virginia, with the specific notice type being a justification for the procurement.
    J065--PMR GE ASSUREPOINT MUSE
    Buyer not available
    The Department of Veterans Affairs, specifically the Network Contract Office 22, is seeking qualified Small Businesses, particularly Service-Disabled Veteran Owned Small Businesses (SDVOSB) and Veteran-Owned Small Businesses (VOSB), to provide planned maintenance and intervening services for PMR GE ASSUREPOINT MUSE equipment at the Jennifer Moreno VA Medical Center in San Diego, CA. The procurement requires vendors to perform at least one on-site or remote planned maintenance inspection, provide hardware parts and software updates, ensure 24/7 telephone support, and respond to on-site service calls within five business days. This opportunity is crucial for maintaining the operational efficiency of medical equipment, ensuring compliance with manufacturer specifications, and enhancing patient care. Interested vendors must submit a capability statement detailing their qualifications, including company information, DUNS, Cage Code, and Tax ID, to the primary contact, Jasmon Cornick, at jasmon.cornick@va.gov by the specified deadline.
    CardioDay Holster System
    Buyer not available
    The Department of Veterans Affairs is seeking to procure the CardioDay Holster System, a medical device essential for patient monitoring and care. This procurement falls under the jurisdiction of the Network Contract Office 5, with the primary objective of enhancing the quality of medical services provided to veterans. The CardioDay System is crucial for ensuring accurate and efficient cardiac monitoring, thereby improving patient outcomes. Interested vendors can reach out to Joseph J. Krupa at joseph.krupa@va.gov or by phone at 304-263-0811 for further details regarding this opportunity.
    J065 | Viewpoint Software Support and Maintenance
    Buyer not available
    The Department of Veterans Affairs (VA) is seeking contractors to provide support and maintenance services for the Viewpoint Wireless Temperature Monitoring System, as outlined in a Sources Sought Announcement. The procurement aims to gather information on potential vendors who can deliver comprehensive service agreements, including hardware/software warranties, unlimited support, system monitoring, and on-site calibration of NIST probes for various healthcare facilities in Southern Nevada. This initiative is crucial for ensuring proper temperature management within VA healthcare settings, thereby maintaining safety and compliance with federal regulations. Interested parties must respond by February 26, 2025, at 1:00 PM Pacific Time, and are encouraged to contact Gary Christensen at gary.christensen@va.gov for further details.
    SPS Services
    Buyer not available
    The Department of Veterans Affairs is seeking proposals for SPS Services, as outlined in the attached documentation. The procurement aims to fulfill specific medical service requirements under the jurisdiction of the Veterans Affairs Network Contract Office 17. These services are critical for supporting the healthcare needs of veterans, ensuring they receive timely and effective medical care. Interested vendors can reach out to Dayna Cantu at dayna.cantu@va.gov or call 512-922-0142 for further details regarding the submission process and requirements.