National Cemetery Administration - Quarterly Floor Cleaning - Willamette National Cemetery - S214
ID: 36C78626Q50045Type: Sources Sought
Overview

Buyer

VETERANS AFFAIRS, DEPARTMENT OFVETERANS AFFAIRS, DEPARTMENT OFNATIONAL CEMETERY ADMIN (36C786)QUANTICO, VA, 22134, USA

NAICS

Carpet and Upholstery Cleaning Services (561740)

PSC

HOUSEKEEPING- CARPET LAYING/CLEANING (S214)

Original Source

https://sam.gov/workspace/contract/opp/ed95ae05bc27428b877504482760546b/view
Timeline
    Description

    The Department of Veterans Affairs is seeking qualified Service-Disabled Veteran Owned Small Businesses and Veteran Owned Small Businesses to provide quarterly floor cleaning services at Willamette National Cemetery in Happy Valley, Oregon. The procurement involves a firm-fixed-price contract for a base year and two optional years, requiring the contractor to maintain a clean and dignified environment through carpet cleaning and tile floor buffing, adhering to specific performance standards and using environmentally friendly products. Interested parties must respond by January 7, 2026, at 11:00 AM CST, including the Sources Sought number in their email to Stacey Lewallen at stacey.lewallen@va.gov, and provide relevant company information, capability statements, and sample pricing.

    Point(s) of Contact
    Stacey Lewallen
    stacey.lewallen@va.gov
    Files
    Title
    Posted
    Performance Work Statement - Quarterly Floor Cleaning - Willamette National Cemetery.docx
    The Performance Work Statement outlines a non-personal services contract for quarterly floor cleaning at Willamette National Cemetery. The contractor will provide all necessary personnel, equipment, and supplies for carpet cleaning and tile floor buffing. The objective is to maintain a dignified, professional, clean, and safe environment, preserving flooring condition and complying with standards. The contract is a firm-fixed-price agreement for a base year and two option years. Key requirements include IICRC certification, OSHA 10/30 training, three years of experience in large-scale facilities, use of Green Seal or EPA Safer Choice products, and background-checked staff. The contractor must develop a Quality Control Plan and adhere to a strict schedule, with services performed in February, May, August, and November, exclusively on Saturdays between 8:00 AM and 4:30 PM, excluding federal holidays. The government will provide utilities, waste disposal, and restroom facilities. The contractor is responsible for safeguarding government property and adhering to key control procedures. Incident reporting within one hour of occurrence is mandatory. Deliverables include a Quality Control Plan, Completion Reports, Service Schedules, and Incident Reports. The contract details specific performance standards for carpet and tile cleaning, buffing, safety, environmental compliance, and timeliness.
    Sources Sought - Quarterly Floor Cleaning - Willamette NC.docx
    This document is a Sources Sought Announcement, not a solicitation, for market research purposes. It aims to identify qualified Service-Disabled Veteran Owned Small Businesses and Veteran Owned Small Businesses capable of providing quarterly floor cleaning services at Willamette National Cemetery. The North American Classification System (NAICS) code for this acquisition is 561740 – Carpet and upholstery cleaning ($8.5M). Responses, due by 1/7/2026 @ 11:00 am CST, must include the Sources Sought number “36C78626Q50045 – Quarterly Floor Cleaning – Willamette National Cemetery” in the email subject line to Stacey.Lewallen@va.gov. Required information includes company details, DUNS/UIE number, business type, a capability statement, relevant contract vehicles, feedback on salient characteristics, and sample pricing for CLIN 0001 which covers carpet and hard floor cleaning of Admin Office Bldg (bldg. 1001) and Field Employees Breakroom/Offices (bldg. 3005).
    Similar Opportunities
    Willamette National Cemetery Grounds Maintenance Services
    Veterans Affairs, Department Of
    The Department of Veterans Affairs is seeking qualified contractors to provide grounds maintenance services at the Willamette National Cemetery in Happy Valley, Oregon. The procurement involves a range of landscaping tasks, including turf maintenance, tree and shrub care, leaf removal, and the application of fertilizers, with a focus on adhering to National Cemetery Administration standards. This contract is particularly significant as it ensures the upkeep of a national shrine, emphasizing the respectful treatment of gravesites and headstones. Interested vendors must submit proposals by January 6, 2026, with a guaranteed minimum contract value of $10,000 and a maximum aggregate value of $7 million over the contract's duration, which spans from February 1, 2026, to January 31, 2030. For further inquiries, potential bidders can contact Brian Trahan at brian.trahan@va.gov or Ralph Crum at ralph.crum@va.gov.
    S201--MC | MA VAMC | EVERGLAZE FLOOR MAITENANCE
    Veterans Affairs, Department Of
    The Department of Veterans Affairs is seeking qualified contractors to provide annual EverGLAZE floor maintenance services for 9,096 square feet of ceramic tile flooring at the Marion VA Medical Center in Marion, Illinois. The procurement aims to ensure the maintenance and preservation of tile flooring located in various areas, including restrooms, lobbies, and storage closets, with work to be performed across three shifts to minimize disruption to patient care. This sources sought notice is part of market research to identify potential sources, particularly Service-Disabled Veteran-Owned Small Businesses (SDVOSB), and responses are due by December 26, 2025, at 11:00 AM Central Time. Interested parties should contact Contracting Officer Greg McMillan at Gregory.McMillan@va.gov for further details and must include the Contractor Fillable Form in their response.
    S214--Mat Cleaning Contract - Environmental Management Services
    Veterans Affairs, Department Of
    The Department of Veterans Affairs, specifically the Network Contracting Office 9, is seeking proposals for a mat cleaning contract under solicitation number 36C24926Q0046. The contract requires the provision of mat cleaning services at the James H. Quillen VA Medical Center and various outpatient clinics in Tennessee and Virginia, including initial inventory, ongoing maintenance, and weekly replacements of mats. This opportunity is set aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSB) and adheres to a size standard of $8.5 million under NAICS code 561740. Interested contractors must comply with federal, state, and local regulations, and are required to implement a Quality Control Program. The contract will commence on February 3, 2026, and includes four one-year options. For further inquiries, potential bidders can contact Contract Specialist Julio C Gonzalez at julio.gonzalez@va.gov.
    S201--Janitorial Service Base Plus 4 Option Years SDVOSB Set Aside
    Veterans Affairs, Department Of
    The Department of Veterans Affairs is soliciting quotes for janitorial services at the Eastern Colorado Healthcare System, which includes the Rocky Mountain Regional VA Medical Center, The Fisher House, and Valor Point Domiciliary. The procurement involves a firm-fixed-price contract for a base year plus four option years, with services required to meet stringent cleaning, disinfection, and waste management standards in compliance with VA policies and healthcare regulations. This opportunity is exclusively set aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSBs) under NAICS code 561720, with a size standard of $22 million, highlighting the importance of supporting veteran-owned enterprises in government contracting. Interested vendors must submit their quotes via email to Natasha Holland at natasha.holland@va.gov by 4:00 PM MT on January 26, 2026, with all questions due by December 29, 2025.
    Data Room Cleaning located at the Wilkes Barre PA VAMC
    Veterans Affairs, Department Of
    The Department of Veterans Affairs is seeking a qualified contractor to provide janitorial services for the quarterly cleaning of the Data Room located at the Wilkes Barre VA Medical Center in Pennsylvania. The objective of this procurement is to maintain an optimal operating environment by ensuring the data room is free from dust and contaminants, which is crucial for the reliable operation of sensitive equipment. The contract will be awarded for a base year with four optional renewal years, and the anticipated start date is February 23, 2026. Interested Veteran-Owned Small Businesses (VOSBs) and Service-Disabled Veteran-Owned Small Businesses (SDVOSBs) must submit their quotations by January 7, 2026, to Richard Taylor at Richard.taylor56@va.gov, with all necessary documentation as outlined in the solicitation.
    S201--Exterior Window, High Interior Windows, and Screen Cleaning Services - SAVAHCS
    Veterans Affairs, Department Of
    The Department of Veterans Affairs, specifically the Southern Arizona VA Health Care System (SAVAHCS), is seeking qualified Service-Disabled Veteran-Owned Small Businesses (SDVOSBC) to provide exterior window, high interior window, and screen cleaning services at their facility in Tucson, Arizona, twice annually. This Sources Sought Announcement is intended for market research purposes to identify potential contractors capable of fulfilling these cleaning services, which are essential for maintaining the facility's operational standards. Interested businesses must submit a capability statement along with their Unique Entity ID, Cage Code, Tax ID, and business type by December 30, 2025, at 3:00 PM Mountain Time. All offerors must be registered in the System for Award Management (SAM) and, if applicable, VetCert certified by the SBA to be considered for this opportunity.
    Open and continuous Solicitation for CNH facilities in Oregon
    Veterans Affairs, Department Of
    The Department of Veterans Affairs is soliciting proposals for an indefinite-delivery contract to provide nursing home services within the Oregon VA Health Care System, aimed at eligible veterans. The contract will span a period of up to five years, with a total funding ceiling of $45 million for all awarded contracts, ensuring that qualified contractors deliver essential healthcare services. This opportunity is crucial for maintaining high-quality care for veterans, adhering to federal regulations, and ensuring compliance with wage determinations that mandate minimum hourly rates and benefits for workers. Interested contractors should reach out to Brian Stephen at Brian.stephen@va.gov or Jeremiah Middleton at Jeremiah.Middleton2@va.gov for further details, as the solicitation will remain open for one year from the posting date on SAM.gov.
    Kitchen Hood Fire Sup System 12-Yr Maintenance & Hydro Testing
    Veterans Affairs, Department Of
    The Department of Veterans Affairs is soliciting offers for a contract to provide 12-year maintenance and hydrostatic testing of kitchen hood fire suppression systems at the VA Southern Oregon Rehabilitation Center and Clinics in White City, Oregon. This procurement is specifically set aside for certified Service-Disabled Veteran-Owned Small Businesses (SDVOSBs) under NAICS code 561210, which encompasses Facilities Support Services, and requires compliance with NFPA 17A (2024) and Oregon fire code. The contractor will be responsible for performing services after hours, providing all necessary tools and certified personnel, and submitting detailed documentation of services within 7 to 10 days of completion. Interested parties should contact Craig L. Brown at Craig.Brown7@va.gov or by phone at 360-696-4061, with the contract period beginning January 20, 2026, and ending January 19, 2027.
    Sacramento Valley National Cemetery Grounds Maintenance Services -- S208
    Veterans Affairs, Department Of
    The Department of Veterans Affairs, through the National Cemetery Administration, is seeking proposals for grounds maintenance services at the Sacramento Valley National Cemetery in Dixon, California. The contract, which is set aside for Service-Disabled Veteran-Owned Small Businesses, encompasses a range of landscaping and groundskeeping tasks, including headstone care, turf maintenance, and irrigation system services, with a base period from July 1, 2025, to June 30, 2026, and four additional option years extending through June 30, 2030. This procurement is critical for maintaining the cemetery's solemn environment and ensuring the respectful upkeep of burial sites. Interested contractors must submit their proposals by January 7, 2026, and can contact Contract Specialist Brian Trahan at brian.trahan@va.gov for further information.
    Custodial Services at TX160 - Robstown, TX
    Dept Of Defense
    The Department of Defense, specifically the Army, is seeking proposals for custodial services at the TX160 facility located in Robstown, Texas. The procurement includes a base year of service from February 1, 2026, to January 31, 2027, with four additional option years and a potential six-month extension, covering routine cleaning, high dusting, and window cleaning among other tasks. This contract, valued at approximately $22 million, is set aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSB), emphasizing the importance of maintaining a clean and sanitary environment at military facilities. Interested contractors must submit their quotes to Ms. Deena Murphy via email by the specified deadline, ensuring compliance with all outlined requirements and documentation.