Sources Sought Notice: FRC Ground Level HVAC and Roof Replacement
ID: 04282025Type: Sources Sought
Overview

Buyer

HOMELAND SECURITY, DEPARTMENT OFFEDERAL EMERGENCY MANAGEMENT AGENCYREGION 6Denton, TX, 76209, USA

NAICS

Commercial and Institutional Building Construction (236220)

Original Source

https://sam.gov/opp/ee2c1e6fcfaa4bfbb6f39a59ef409496/view
Timeline
    Description

    The Department of Homeland Security, through the Federal Emergency Management Agency (FEMA), is conducting market research for contractors capable of performing HVAC and roof replacement services at the Federal Regional Center (FRC) in Denton, Texas. The project involves removing the existing roof membrane and insulation, replacing them with new materials, and upgrading HVAC units to enhance energy efficiency and resolve existing leaks. This initiative is crucial for maintaining operational integrity and compliance with environmental standards in federal facilities. Interested contractors must submit a completed facility access form by April 17, 2025, to attend a site visit on April 21, 2025, and provide responses to the Sources Sought Notice by April 28, 2025. For further inquiries, contact Barbara Gonzalez at barbara.gonzalez@fema.dhs.gov or the Region 6 Procurement Branch at R6-Contracts@fema.dhs.gov.

    Point(s) of Contact
    Barbara Gonzalez
    Undisclosed
    Undisclosed
    Barbara.gonzalez@fema.dhs.gov
    FEMA Region VI Procurement Branch
    Undisclosed
    Undisclosed
    R6-Contracts@fema.dhs.gov
    Files
    Title
    Posted
    Draft SOO - FRC Ground Level HVAC and Roof Replacement.pdf
    The FRC Ground Level HVAC and Roof Replacement project at the Federal Regional Center in Denton, TX aims to address existing roof leaks and enhance energy efficiency by replacing the current roof membrane, insulation, and two oversized HVAC units with three smaller, more effective units. The project is divided into two phases: removing outdated HVAC systems in compliance with EPA standards and installing new commercial-grade HVAC units with high SEER ratings. The work must adhere to Davis-Bacon wage requirements and include disposal of all old materials while ensuring minimal disruption during operations. Key requirements include submission of a detailed Performance Work Statement (PWS), following a structured deliverable schedule, and achieving a one-year warranty on parts and labor. Additional project management activities include planning, cleanup, and conducting inspections. Security measures mandate that all contractor personnel undergo required training and background checks to access sensitive facility information. This project reflects the government's commitment to maintaining operational integrity, environmental compliance, and energy efficiency in federal facilities.
    Facility Access Form.pdf
    The FEMA Form FF-900-FY-21-100 serves as a Facility Access Request required for individuals seeking entry to FEMA-controlled facilities. It outlines the procedure for submitting access requests and includes essential personal information collection, such as full name, citizenship status, social security number, and employment details. The form is structured in three parts: Part I must be completed by the applicant, Part II by the government sponsor, and Part III by the agency's security officer for those requiring access to classified areas. The document emphasizes the importance of information protection, privacy, and compliance with security protocols. It delineates the consequences of failing to provide requested information, which could result in denied access, and establishes a routine use of the data which may be shared with external agencies like the FBI for security screenings. The purpose of collecting this information is to enhance visitor management and ensure the safety and security of FEMA facilities. The instructions for submitting the form highlight the verification process and the need for coordination with security officials. Overall, this form is critical for regulating and managing access to sensitive government facilities and maintaining safety protocols.
    Responses to Questions - Sources Sought Notice 04282025.docx
    The Sources Sought Notice Number 04282025 pertains to the FEMA Region VI Federal Regional Center's HVAC and Roof Replacement project. This document primarily seeks contractor interest and outlines operational restrictions, clearly specifying that work must be conducted Mondays through Fridays during FEMA's operational hours of 7:30 AM to 4:30 PM, excluding federal holidays. Any work outside these hours requires prior approval from designated contracting authorities. Additionally, it clarifies that contractors must submit one cost estimate for the combined HVAC and roof replacement work rather than separate estimates, indicating the project's unified scope. The responses provided to the questions emphasize compliance with specific operational protocols and the necessity for a singular financial proposal. This notice is essential for identifying appropriate contractors to ensure efficient project execution aligned with FEMA's guidelines.
    Sources Sought Notice - FRC Ground Level HVAC and Roof Replacement.docx
    The Department of Homeland Security (DHS), through its Federal Emergency Management Agency (FEMA), issued a Sources Sought Notice (SSN) to gather market research for contractors capable of removing and replacing the roof membrane, insulation, and HVAC units at the Federal Regional Center (FRC) in Denton, Texas. The site visit for interested contractors is scheduled for April 21, 2025, requiring access forms submitted by April 17, 2025. Responses to the SSN, which include contractor qualifications, capability statements, and relevant past performance, must be submitted by April 28, 2025. The project aims to resolve existing leaks and enhance energy efficiency by replacing current HVAC units with smaller, more efficient models. Contractors are encouraged to specify their business size and capability to perform services as outlined in the notice. This SSN is informational and not a formal Request for Proposal, ensuring that the government is not obligated to contract or issue a future RFP. The project falls under NAICS codes 238160 for roofing and 238220 for HVAC.
    Sources Sought Notice - FRC Ground Level HVAC and Roof Replacement.pdf
    The Department of Homeland Security (DHS), through its Federal Emergency Management Agency (FEMA), issued a Sources Sought Notice (SSN) to gather market research for contractors capable of removing and replacing the roof membrane, insulation, and HVAC units at the Federal Regional Center (FRC) in Denton, Texas. The site visit for interested contractors is scheduled for April 21, 2025, requiring access forms submitted by April 17, 2025. Responses to the SSN, which include contractor qualifications, capability statements, and relevant past performance, must be submitted by April 28, 2025. The project aims to resolve existing leaks and enhance energy efficiency by replacing current HVAC units with smaller, more efficient models. Contractors are encouraged to specify their business size and capability to perform services as outlined in the notice. This SSN is informational and not a formal Request for Proposal, ensuring that the government is not obligated to contract or issue a future RFP. The project falls under NAICS codes 238160 for roofing and 238220 for HVAC.
    Lifecycle
    Title
    Type
    FRC Ground Level HVAC and Roof Replacement
    Currently viewing
    Sources Sought
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