STEA-BULK COAL DELIVERY
ID: 140P4525Q0016Type: Solicitation
Overview

Buyer

INTERIOR, DEPARTMENT OF THENATIONAL PARK SERVICEWASHINGTON CONTRACTING OFFICELAKEWOOD, CO, 80225, USA

NAICS

Surface Coal Mining (212114)

PSC

LIQUID PROPELLANTS AND FUELS, PETROLEUM BASE (9130)

Set Aside

Total Small Business Set-Aside (FAR 19.5) (SBA)

Original Source

https://sam.gov/opp/f50384ff96664ce0a9d4c5a1ce9698b4/view
Timeline
    Description

    The Department of the Interior, specifically the National Park Service, is seeking qualified small businesses to provide bulk coal delivery for the operational needs of the Steamtown National Historic Site in Scranton, PA. The procurement aims to secure bituminous coal necessary for maintaining steam locomotive operations, which are vital for historical demonstrations and educational programs related to steam railroading. This contract, set to commence on May 1, 2025, and extend until April 30, 2026, emphasizes the importance of quality control and timely delivery, with a total estimated quantity of approximately 150 tons of coal. Interested contractors must submit their quotes by April 25, 2025, and can direct inquiries to Derek Barber-Richards at derek_barber-richards@contractor.nps.gov.

    Point(s) of Contact
    Barber- Richards, Derek
    (000) 000-0000
    derek_barber-richards@contractor.nps.gov
    Files
    Title
    Posted
    A04_SOW.pdf
    The document outlines a Request for Proposal (RFP) for bulk coal delivery to the Steamtown National Historic Site in Scranton, PA. The site maintains a live railroad yard featuring coal-fired steam locomotives and showcases the history of steam railroading in America. The contract is for the provision of bituminous coal to fuel the site's steam locomotives, requiring deliveries to begin on May 1, 2025, with subsequent shipments due within five business days upon request. The coal must meet specific quality standards, including size and sulfur content, and must be sourced domestically under the Buy American Act. Deliveries should occur between 8:00 AM and 2:00 PM, with inspection rights reserved for the site upon arrival. Additionally, contractors must ensure that no historical elements of the site are damaged and must provide secure storage for their materials. The contract runs from May 1, 2025, to April 30, 2026, emphasizing the importance of quality control, timely delivery, and maintenance of historical integrity. Invoicing will be processed electronically, and responsibilities for any damage incurred while on-site are clearly outlined. This document serves as a formal solicitation for contractors to assist in maintaining operational capabilities for the Steamtown National Historic Site.
    Amendment__0001.pdf
    The document provides clarifications for Solicitation #140P4525Q0016, concerning the delivery of bulk coal to Steamtown National Historic Park. The government anticipates approximately 150 tons of coal delivered in increments of 20 tons, with pricing based on net tons. The contract is set as a one-year firm fixed price, with no options for extensions or additional years. Key specifications include size and sulfur content, while there is no requirement for coating the coal. Testing protocols are outlined, allowing for random testing of coal deliveries, with up to five tests possible over the contract's duration. Additional time for testing is granted, and if coal delivered fails quality standards (i.e., exceeding 2% sulfur), the contractor must replace it at no extra cost. There are no preferred supplier lists, and coal will be stored in an open-air environment, necessitating that delivery vehicles be suitable for this setting. The document emphasizes the necessity for accurate quotations based on previous experiences with pricing remains stable. This solicitation aims to procure high-quality coal while ensuring comprehensive testing and compliance with the established specifications, further illustrating the U.S. government's rigorous procurement standards.
    B08_STEA_BULK_COALV2_.pdf
    The National Park Service (NPS) is issuing a Request for Quotes (RFQ) for the procurement of bulk coal for the Steamtown National Historic Site in Scranton, PA, under solicitation number 140P4525Q0016. The RFQ is entirely set aside for small businesses, aligning with the NAICS code 212114 for surface coal mining. Interested contractors are to submit their quotes via email by April 25, 2025, with a subsequent performance period expected from May 1, 2025, to April 30, 2026. The selection criteria focus on technical capability, past performance on similar projects, and price reasonableness. Offerors must provide a project narrative and demonstrate satisfactory past performance through relevant project summaries from the last three years. The NPS will favor submissions showing effective past execution and thorough understanding of requirements. Additionally, compliance with various federal regulations and clauses is mandatory, including insurance and invoicing protocols. This procurement action highlights the government’s commitment to sourcing materials responsibly while enabling small business participation.
    Blank_Past_Performance_Questionnaire.pdf
    The file outlines a Request for Qualifications (RFQ) for bulk coal delivery, specifically designated as STEA RFQ BULK COAL DELIVERY 140P4525Q0016. It includes a Past Performance Questionnaire that contractors must complete to demonstrate their experience and capabilities. Contractors are required to provide essential information, such as their business type, years of experience in relevant work, and details of three relevant projects completed in the past five years, including project value and reference contacts. The document emphasizes the need for thoroughness in sharing past performance data, including whether the contractor has failed to complete awarded work or has had bond-related experiences. A certification is also included, where the contractor must affirm the accuracy of their information. Additionally, space is provided for detailing experiences and duties related to the work, along with contact references. The completed form must be returned via email to the designated National Park Service official. This RFQ is part of federal processes aimed at ensuring qualified bidders are considered for government contracts.
    Blank_Technical_Questionnaire.pdf
    The technical questionnaire for the STEA Bulk Coal Delivery project (Solicitation # 140P4525Q0016) seeks detailed responses from potential contractors to evaluate their qualifications for the work. Key inquiries include the project execution plan aligned with the statement of work and budget, years of relevant experience with similar projects, demonstrable knowledge in coal delivery operations, equipment to be utilized for the tasks, and strategies for ensuring quality in deliverables. The document emphasizes the importance of comprehensive and clear responses, indicating that vague answers may lead to disqualification. The responses are critical for bid evaluation and decision-making for contract awards. This questionnaire serves as a means to assess capability and thorough understanding of project requirements among bidders, ensuring that only qualified contractors are considered for this federal solicitation.
    PRICE_SCHEDULE_STEA_COAL.pdf
    The document outlines a Request for Proposals (RFP) regarding the procurement of bulk coal for the period of May 2025 to April 2026. Offerors are required to submit a pricing schedule that includes an all-inclusive unit price per pound, accounting for various costs such as travel, taxes, and any other relevant expenses. The estimated quantity for this procurement is 2,000 pounds. Additionally, offerors must provide their business name, address, DUNS number, Unique ID, and contact information. The total estimated cost must be clearly indicated at the end of the pricing submission. This RFP reflects the federal government’s initiative to acquire necessary resources for operational needs, ensuring transparency and competitiveness in pricing.
    Sol_140P4525Q0016_Amd_0001.pdf
    The document is an amendment to solicitation number 140P4525Q0016 concerning the procurement of coal for the Steamtown National Historic Site in Staten Island, NY. The amendment underscores the requirement for contractors to acknowledge receipt of the amendment by specified methods to ensure their offers are considered. The primary need for the coal procurement is to maintain steam operations, which is integral for demonstrating historical locomotives and providing educational experiences about steam-powered railroading. The period of performance for the contract is set from May 1, 2025, to April 30, 2026. The amendment serves to clarify the terms related to the submission and acknowledgment of offers while emphasizing the role of coal in preserving the authenticity of operational historic steam engines. All terms and conditions remain unchanged aside from those specified in the amendment, thereby ensuring continuity in the procurement process.
    Sol_140P4525Q0016.pdf
    The solicitation document outlines a Request for Proposal (RFP) for the bulk delivery of coal necessary for the operational needs of Steamtown National Historic Site. This coal is critical for maintaining steam locomotive operations, enabling accurate historical demonstrations, and supporting educational programs related to steam engines and the industrial era. The contract is set to commence on May 1, 2025, and will extend until April 30, 2026, with a specified delivery date of April 30, 2026. The procurement process is designed to adhere to federal regulations and aims to sustain the site's role in preserving an iconic aspect of American transportation history. The solicitation encourages participation from small businesses, including those owned by service-disabled veterans and economically disadvantaged groups. It highlights the importance of coal not only for operational continuity but also for preserving the historical integrity of the site and providing immersive educational experiences for visitors.
    Lifecycle
    Title
    Type
    STEA-BULK COAL DELIVERY
    Currently viewing
    Solicitation
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