Audiovisual Project
ID: 19SW8025Q0010Type: Solicitation
Overview

Buyer

STATE, DEPARTMENT OFSTATE, DEPARTMENT OFUS EMBASSY STOCKHOLMWASHINGTON, DC, 20520, USA

NAICS

Audio and Video Equipment Manufacturing (3343)

PSC

PHOTO/MAP/PRINT/PUBLICATION- AUDIO/VISUAL (T016)

Original Source

https://sam.gov/opp/39f79e65bc7f4677a027308707a1440f/view
Timeline
    Description

    The U.S. Embassy in Stockholm, Sweden, is soliciting proposals for an integrated audiovisual system for its Multipurpose Room and adjacent spaces, under the reference number 19SW8025Q0010. The project encompasses system design, procurement, installation, and commissioning, with a focus on supporting various functions such as presentations, town halls, and conferencing, while ensuring compatibility with a Bring Your Own Device (BYOD) model. This procurement is critical for enhancing communication and collaboration capabilities within the embassy, and the contract will be awarded to the responsible bidder offering the lowest price. Interested vendors must submit their quotations electronically by September 2, 2025, at 10:00 AM local time, and are encouraged to attend a site visit on August 20, 2025, at 10:00 AM; prior registration with the embassy is required. For further inquiries, contact Jenny Borglin at stkgsocontracts@state.gov.

    Point(s) of Contact
    Jenny Borglin
    stkgsocontracts@state.gov
    Files
    Title
    Posted
    19SW8025Q0010_RFQ_Audiovisual Project_PR15474488.pdf
    The U.S. Embassy in Stockholm, Sweden, is soliciting proposals for an integrated audiovisual system for its Multipurpose Room (MPR) and adjacent areas (Zones B, C, and D). This firm-fixed-price purchase order requires comprehensive services, including system design, procurement, installation, and commissioning, with an estimated completion date of December 1, 2025. The system must support presentation, town hall, and conferencing functions, with selectable audio overflow to other zones and a BYOD model for content. Key requirements include a centralized control system with both advanced (PIN-protected) and basic modes, an ultrawide commercial display (≥100”), BYOD laptop input solutions, DSP audio processing, modular wireless microphones (approved for Sweden), and specified audio output for each zone. The proposal also details specific FAR and DOSAR clauses, including those related to foreign procurements, taxes, and contractor identification, and outlines a Quality Assurance and Surveillance Plan (QASP) for monitoring contractor performance.
    19SW8025Q0010_RFQ_Audiovisual Project_PR15474488.pdf
    The document outlines a solicitation for proposals regarding an integrated audiovisual system at the U.S. Embassy in Stockholm, Sweden. The project aims to design, procure, install, and commission an audiovisual system for the Mult-purpose Room (MPR) and adjacent spaces. The contract is structured as a firm fixed-price purchase order with specific deliverables required, including a comprehensive design plan and installation details. Key requirements include a bring-your-own-device (BYOD) model for presentations, IP-based connectivity that operates on a standalone AV LAN, and adherence to local electrical standards. Quality assurance is emphasized with specific performance thresholds, including a limit on customer complaints to one per month. Pricing details, including VAT considerations, are to be outlined separately in submissions. The document adheres to various federal acquisition regulations and stipulates conditions for contract compliance, such as necessary certifications, clauses, and invoicing requirements. The emphasis on utilizing local suppliers and compliance with relevant regulations demonstrates an effort to engage small and women-owned businesses in federal contracting opportunities. Overall, this procurement reflects the government's intention to upgrade its facilities while ensuring quality and regulatory adherence.
    PR15474488 MPR QA Memo Document.pdf
    This Q&A Memo, Amendment 1 to RFP 19SW8025Q0010 for an MPR Audiovisual Project, clarifies several technical requirements and acceptable alternatives. Key decisions include not requiring a wall-mounted equipment rack, video output connections for rolling televisions, or replacement of the outside speaker amplifier. Significantly, Q-SYS Network Video Endpoints are deemed acceptable, including for BYOD solutions. However, the proposal for Q-SYS Acoustic Design column loudspeakers (AD-S162) was rejected because they do not meet the mandatory beam steering technology requirement. Additionally, relocating the equipment rack behind the display wall was deemed not possible. This amendment provides crucial clarifications for vendors preparing proposals, particularly regarding acceptable AV components and installation parameters.
    Pre-Solicitation notice Audiovisual Project.pdf
    The U.S. Embassy in Stockholm plans to issue a request for quotations (RFQ) for an integrated audiovisual system in the Embassy Multipurpose Room (MPR) and surrounding areas. This project includes system design, procurement, installation, and commissioning, and is targeted at companies specialized in audiovisual installations that hold valid local permits. The solicitation package is expected to be released on July 30, 2025, and will be accessible on SAM.gov. Interested bidders must register in the System for Award Management (SAM) and provide their SAM number with their proposal. The embassy intends to award the contract based on initial bids that are most beneficial to the government, potentially engaging in discussions with bidders in the competitive range if needed. Companies interested in this opportunity should submit their company’s details and direct inquiries to the specified email address.
    Solicitation Notice MPR Audiovisual Project.pdf
    The U.S. Embassy in Stockholm, Sweden, is soliciting proposals (Ref: 19SW8025Q0010) for an integrated audiovisual system for its Multipurpose Room and adjacent spaces. This includes system design, procurement, installation, and commissioning, with bids factoring in all labor costs. The U.S. Government intends to award a contract to the responsible company offering the lowest price. A full solicitation package is available on SAM.gov and from the Stockholm Procurement Team (STKgsocontracts@state.gov). To be considered, proposals must include SF-1449, Section I Pricing, Section 5 Representations and Certifications, additional information from Section 3, and Attachment C – Price Breakdown. A site visit is scheduled for August 20, 2025, at 10:00 AM; prospective offerors must contact stkgsocontracts@state.gov by August 15, 2025, at 11:00 AM to arrange entry. Quotations are due by September 2, 2025, at 10:00 AM local time, must be in English, and submitted electronically to stkgsocontracts@state.gov. Offerors must be registered in SAM.gov prior to submission.
    Solicitation Notice MPR Audiovisual Project.pdf
    The U.S. Embassy in Stockholm is soliciting proposals for the MPR Audiovisual Project, which entails the design, procurement, installation, and commissioning of an integrated audiovisual system in the Multipurpose Room and surrounding areas. The contract will be awarded to the lowest responsible bidder who submits an acceptable offer, with the intention to avoid discussions unless necessary for offerors in the competitive range. Interested companies must submit a completed solicitation package including specific forms, and are encouraged to participate in an upcoming site visit scheduled for August 20, 2025. Quotations are due by September 2, 2025, in English, and must be submitted electronically. Offerors must also register in the System for Award Management (SAM) prior to submission to be considered responsible. This RFP highlights the government’s commitment to modernizing facilities while ensuring compliance with procurement regulations.
    Lifecycle
    Title
    Type
    Audiovisual Project
    Currently viewing
    Solicitation
    Audiovisual Project
    Presolicitation
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