6640--RFQ Brand Name or equal to Equipment- HEMATOLOGY Ultra-low Freezer.
ID: 36C24225Q0225Type: Combined Synopsis/Solicitation
Overview

Buyer

VETERANS AFFAIRS, DEPARTMENT OFVETERANS AFFAIRS, DEPARTMENT OF242-NETWORK CONTRACT OFFICE 02 (36C242)ALBANY, NY, 12208, USA

NAICS

Air-Conditioning and Warm Air Heating Equipment and Commercial and Industrial Refrigeration Equipment Manufacturing (333415)

PSC

LABORATORY EQUIPMENT AND SUPPLIES (6640)

Set Aside

Service-Disabled Veteran-Owned Small Business (SDVOSB) Set-Aside (FAR 19.14) (SDVOSBC)

Original Source

https://sam.gov/opp/d608fc9b590444e6b454bf79ded9428b/view
Timeline
    Description

    The Department of Veterans Affairs, specifically the Network Contracting Office 2, has issued a special notice regarding the cancellation of Request for Quotation (RFQ) 36C24225Q0225, which was intended for the procurement of an ultra-low freezer for hematology applications. This equipment is crucial for maintaining the integrity of biological samples and laboratory processes in medical settings. The cancellation reflects a change in the agency's procurement strategy or requirements, and interested parties are encouraged to stay informed about future opportunities. For further inquiries, contact Contract Specialist Sanchez Reid at Sanchez.Reid@va.gov or by phone at 908-647-0180 x214466.

    Point(s) of Contact
    Sanchez ReidContract Specialist
    908-647-0180 x214466
    Sanchez.Reid@va.gov
    Files
    Title
    Posted
    36C24225Q0225_1.docx
    The James J. Peters VA Medical Center is issuing a Request for Quotation (RFQ) to procure an ultra-low freezer, either brand name or equivalent, for use in its pathology and laboratory medicine department for the storage of frozen samples. The RFQ falls under solicitation number 36C24225Q0225, with a response deadline set for January 24, 2025, at 12:00 PM Eastern Time. The procurement is categorized under the Product Service Code 6640 and NAICS Code 333415, specifically aiming to support service-disabled veteran-owned small businesses (SDVOSBC). Interested vendors can contact Contract Specialist Sanchez Reid via email or phone for further details. Attached documents include the solicitation itself and compliance certifications related to subcontracting and the Buy American Act. The initiative illustrates the VA's focus on providing necessary equipment to enhance laboratory services while adhering to federal procurement standards.
    36C24225Q0225_2.docx
    The document is a special notice from the Department of Veterans Affairs, specifically the Network Contracting Office 2, regarding the cancellation of the Request for Quotation (RFQ) 36C24225Q0225, which pertained to the procurement of an ultra-low freezer for hematology purposes. It includes essential details such as the original response deadline of January 31, 2025, at 4:00 PM Eastern Time, the relevant contracting office's location in Bronx, NY, and contact information for Sanchez Reid, the contract specialist. The notice is structured into multiple sections, covering general information and key logistical aspects like the zip code, solicitation number, product service code, and NAICS code. The cancellation indicates a shift in the procurement strategy or needs of the agency. Overall, this notice serves as a formal communication to inform interested parties about the change in the solicitation status, ensuring transparency in the contracting process of federal government operations.
    36C24225Q0225.docx
    The Department of Veterans Affairs is issuing a Sources Sought Notice to identify small business manufacturers or distributors capable of providing a brand name or equal to Ultra-Low Freezer for the James J. Peters VA Medical Center in Bronx, NY. The purpose is to collect information for planning purposes and not to solicit proposals or commit the government. Essential to the request are new, non-refurbished freezers for the Pathology & Lab Medicine Service Department, specifically one Helmer Scientific Ultra-Low Freezer (26 cu ft) and racks for 2” vial boxes. The notice includes submission guidelines for interested candidates, emphasizing the intention to assess small business capabilities within the NAICS code 333415. The deadline for responses is set for January 10, 2025, by 4:00 PM EST, and all communications must be directed to Contract Specialist Sanchez Reid. This announcement does not obligate the government to procure the equipment or pay for any information submitted.
    852.219-76 VA Notice of Limitations on Subcontracting Certificate of Compliance.pdf
    Buy American Certificate FAR 52.225.pdf
    Ultra low Freezer Combined Synopsis Solicitation.docx
    The James J. Peters VA Medical Center is issuing a request for quotations (RFQ) for the procurement of one ultra-low freezer to be used in its pathology and laboratory medicine service department. The RFQ is set aside for service-disabled veteran-owned small businesses (SDVOSB), and the product must comply with specific design and technical features, including adjustable stainless-steel shelves, temperature range capabilities from -50C to -86C, an alarm system, and a touchscreen microprocessor display. The contractor must also deliver within 30 days after contract award and provide a three-year warranty. Quotes are to be submitted electronically to a specified email address by noon EST on January 24, 2025. The evaluation for award will consider technical capability, past performance, and price, with emphasis on technical aspects and vendor reliability. This procurement aligns with federal contracting regulations aimed at enhancing the VA’s operational capabilities while promoting small business engagement, particularly among service-disabled veteran-owned firms.
    Similar Opportunities
    4110--UNDERCOUNTER MEDICAL GRADE REFRIGERATORS
    Buyer not available
    The Department of Veterans Affairs (VA) is seeking information from potential sources capable of providing Follett 3.9 cu ft Undercounter Medical Grade Refrigerators with pre-drilled holes for Omnicell XT Flexlock or equivalent for the Phoenix VA Healthcare System. This Request for Information (RFI) is intended to gather insights on market capabilities, including pricing, delivery, and the ability to meet specific salient characteristics such as superior temperature performance, convenience, security, durability, and serviceability. The refrigerators are crucial for maintaining the integrity of medical supplies and ensuring compliance with health standards. Interested companies must submit their capabilities statements and relevant information by email to sam.choo@va.gov by December 11, 2025, at 1:00 PM PT, as this RFI will inform future acquisition decisions and potential solicitations.
    4110--Brand name or equal Ice Machines Solicitation Notice
    Buyer not available
    The Department of Veterans Affairs is seeking proposals for the procurement of seven ice and water dispensers, along with seven compatible filter systems, for the St. Albans VA Medical Center in Queens, New York. This solicitation, identified as 36C24226Q0143, is a total small business set-aside, emphasizing the importance of providing essential refrigeration equipment to support healthcare operations. Interested vendors must submit their quotations by December 8, 2025, at 10 AM Eastern Time, and can direct inquiries to Contracting Officer Aleta Jennette at Aleta.Jennette@va.gov or by phone at (914) 737-4400 ext 2068.
    Refer/Freezer Rental
    Buyer not available
    The Department of Defense, specifically the Portsmouth Naval Shipyard, is seeking qualified vendors to provide rental services for cold (refrigerator box) and frozen storage (freezer box) units under Solicitation Number N3904026Q3042. This procurement is a Total Small Business Set-Aside, requiring a Firm Fixed Price contract in accordance with the attached Statement of Work, and is crucial for maintaining operational efficiency at the shipyard. Interested contractors must ensure compliance with Operation Security (OPSEC) requirements and submit their quotations by the specified deadline. For further inquiries, vendors can contact Christie Ashcraft at christie.j.ashcraft.civ@us.navy.mil or Alyssa Cress at alyssa.a.cress.civ@us.navy.mil.
    J041--512 A5-26-008 Replace 17H Blast Chiller Condenser PERRY POINT MD VAMC
    Buyer not available
    The Department of Veterans Affairs is seeking qualified contractors to replace the 17H Blast Chiller Condenser at the Perry Point VA Medical Center in Maryland. The project entails the removal and disposal of the existing Master-Bilt Model BCLZ150UC condensing unit, installation of a new unit with matching specifications, and ensuring compliance with national and local codes, including safety protocols. This procurement is critical for maintaining the operational efficiency of the facility's refrigeration systems, which are essential for patient care and facility management. Interested parties must submit their capability statements and relevant business information by December 8, 2025, to the primary contact, John Ritter, at JOHN.RITTER2@VA.GOV or by phone at 843-814-0299.
    W023--Refrigerated Food Truck Lease
    Buyer not available
    The Department of Veterans Affairs is seeking proposals for the lease of a refrigerated food truck to support meal delivery for the VA NY Harbor Healthcare System. The truck must have a cargo capacity of 29,000-33,000 lbs, maintain specific temperature ranges for chilled and frozen food, and comply with DOT and FDA transport standards. This procurement is vital for ensuring the timely delivery of pre-prepared meals to various healthcare sites, with the lease period starting from January 1, 2026, to March 31, 2026, and options for three additional three-month extensions. Interested offerors must submit their quotes by December 9, 2025, at 12:00 PM EST, and can direct inquiries to Contract Specialist Leia I Labruna at Leia.Labruna@va.gov.
    6515--Special Notice 5-10 Dec 2025 Roche diagnostic supplies
    Buyer not available
    The Department of Veterans Affairs, specifically the Network Contracting Office 16, intends to negotiate a sole-source, firm-fixed-price contract with Roche Diagnostic Corporation for the provision of ImmunoHistoChemical (IHC) and Special Stain (SS) reagents necessary for diagnostic staining at the Overton Brooks VA Medical Center in Shreveport, LA. This procurement includes not only the reagents but also compatible instrumentation, installation, staff training, and ongoing technical support to ensure uninterrupted diagnostic capabilities over a base period plus four option years. The goods and services are critical for the Pathology and Laboratory Medicine Service, as Roche Diagnostic Corporation is the sole manufacturer of the required VENTANA instrumentation and reagents. Responses to this opportunity are due by December 10, 2025, at 10:00 AM CST, with all inquiries to be submitted by December 8, 2025, at 10:00 AM CST; interested parties may contact Contract Specialist Rhonda Gibson at rhonda.gibson2@va.gov or by phone at 832-352-2915 for further information.
    6640--Aerospray Hematology Pro Slide Stainer / Cytocentrifuge
    Buyer not available
    The Department of Veterans Affairs, specifically the Network Contracting Office 16, is seeking proposals from small businesses for the procurement of an Aerospray Hematology Pro Slide Stainer/Cytocentrifuge. This equipment is intended to serve as a backup unit and must meet specific technical specifications, including multipurpose staining capabilities and a high processing rate of slides per hour. The successful offeror will be selected based on the lowest price technically acceptable offer, with key deadlines for questions set for December 10, 2025, and for quotes on December 17, 2025. Interested parties should contact Contract Specialist Angela M. Kennedy at angela.kennedy2@va.gov for further details.
    6640--Lab Dishwasher
    Buyer not available
    The Department of Veterans Affairs (VA) is seeking qualified vendors to provide a laboratory dishwasher, specifically a Brand Name or equal to the Steris Reliance 400XL Dishwasher, as part of a Sources Sought Notice (Solicitation Number: 36C26326Q0181). The procurement includes a single-door, steam-heated unit with essential features such as a heat recovery system, color touch screen programmable logic controller, HEPA-filtered drying, and various safety mechanisms, along with additional components like a non-vented drying system and a transfer cart. This specialized equipment is crucial for maintaining cleanliness and sterilization in laboratory environments, ensuring compliance with the Buy American Act, which requires vendors to specify the place of manufacture. Interested parties must submit their responses by December 10, 2025, at 4:00 PM Central Time, and can contact Contracting Specialist Jennifer Watkins-Schoenig at jennifer.watkins-schoenig@va.gov or 319-688-3631 for further information.
    S218--Snow Removal and Salt VA Bedford Crescent House: Solicitation Cancelled
    Buyer not available
    The Department of Veterans Affairs is canceling the solicitation for snow removal and salt application services at the Bedford VAMC Crescent House in Lowell, MA, originally designated under solicitation number 36C24126Q0113. This procurement, which was set aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSBC), required contractors to provide comprehensive snow management services, including 24/7 snow plowing, salting, and off-site snow removal, with specific documentation and emergency response requirements. A new solicitation for these services will be issued at a later date, and interested parties can contact Contract Specialist Carissa Sarazin at carissa.sarazin@va.gov or by phone at 401-273-7100 for further information.
    Rental/lease a Cold and frozen storage
    Buyer not available
    The Department of Defense, specifically the Portsmouth Naval Shipyard, is seeking qualified vendors to provide rental services for cold and frozen storage units under Request for Quotation N3904026Q304A. The procurement involves a Firm Fixed Price contract for one refrigerator box and one freezer box, with a base period of 52 weeks and two additional option periods, emphasizing the need for adherence to specific technical specifications and maintenance responsibilities. This opportunity is crucial for ensuring the proper storage of sensitive materials, and it is set aside for small businesses, with quotes due by 3:00 PM EST on December 12, 2025. Interested vendors must submit their proposals via email and ensure they are registered in SAM.gov, while also complying with Operations Security requirements outlined for contractors at the shipyard.