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The presolicitation notice from the Oklahoma City VA Medical Center (OKC VAMC) outlines a request for proposal (RFP) to manage radiology film storage as the facility transitions to a filmless environment. As part of this transition, the contractor is tasked with digitizing hard copy x-ray films and maintaining an organized storage system for patient jackets. Key responsibilities include strategic retrieval and inventory of files, compliance with Federal retention guidelines and National Archives and Records Administration (NARA) standards, purging outdated files, and ensuring high-quality digitization transmitted to the OKC VAMC PACS system on demand. The contractor must also be available 24/7 to fulfill requests for comparative studies within one hour, adhering to mammography quality standards as per the Mammography Quality Standards Act (MQSA). The objective of this RFP is to secure a reliable partner for archiving and digitizing medical records while complying with regulatory requirements in a timely and efficient manner.
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